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This report details the day to day activities of the ASCA Board of
Directors and includes issues before the ASCA Board and communications
done by mail, fax, email and/or phone.
April 1-30, 2001
ASCA BOARD OF DIRECTORS MEETING OF APRIL 5, THROUGH APRIL 7, 2001
The meeting was called to order by President, Kyle Trumbull-Clark, April
5, 2001, at 8:35 AM, CST. All Officers and Directors were present
including Executive Secretary.
Motion by Kris Toft, seconded by Kathy Warren. I move to ratify all
business conducted since the Georgia Nationals.
Approve: Unanimous. Motion is approved.
00:20 REGISTRY RULES-Motion by Pete Adolphson, seconded by Kris Toft. I
move the Hardship evaluation procedure be modified under Procedure, first
paragraph, second sentence, to read: Required photos will be mailed to
each of the three Committee members, with a unique identification number
associating them with their application.
Approve: Unanimous. Motion is approved
ASCA Employee evaluations were conducted by the Board and appropriate
liaisons.
Jerry Aufox will conduct investigations into four ten hour work days and
other options and report his findings to the Board by April 24, 2001.
It was the decision of the Board to eliminate the position of Educational
Coordinator, effective May 31, 2001.
93:19 BOARD POLICIES-COMMITTEES POLICY- Motion by Jerry Aufox, seconded by
Kyle Trumbull-Clark. I move to establish Board Policy #6.13.13 as
follows:
Rule changes and procedures adopted by an ASCA Committee shall become
automatically effective on a date established by the Committee which shall
be no sooner than fourteen (14) days after a copy of this approved rule
change or procedure is delivered to the Board, unless a member of the ASCA
Board of Directors makes a motion, which need not have a second, to
disapprove the rule change or procedures. If a Board member makes a
motion to disapprove such rule change or procedure, it shall be voted upon
by the Board in accordance with its procedures regarding voting on
motions. If such motion passes, the rule change or procedures will not
become effective. If the motion fails, then the rule change or procedure
will become effective on the original effective date or thirty (30) days
after publication in the AUSSIE TIMES.
Approve: Kyle Trumbull-Clark, Pete Adolphson, Kris Toft, Michelle
Berryessa, Chris Davenport, John Rossy and Jerry Aufox. Absent: Kathy
Warren. Motion is approved.
99:13 2001 ASCA NATIONAL SPECIALTY-Committee Chairs-Motion by Kris Toft,
seconded by Jerry Aufox. I move to allow the following Committee
Chairpersons Two Hundred Dollars ($200.00) if attending the 2001 ASCA
National Specialty in Colorado:
Agility: Annelise Allen.
Bylaw: Paul Kirk.
Conformation: Shelly Hollen.
Most Versatile Aussie: Dee Dee Baldwin.
Obedience: Nancy Link.
Stock Dog: Sharon Simmons.
Computer: Patrick MacRoberts.
These Committee Chairpersons must attend the General Membership meeting.
Approve: Unanimous. Motion is approved.
93:19 BOARD POLICIES-Motion by Jerry Aufox, seconded by Michelle
Berryessa. I move the Board Policy reduce the per diem paid to Board
members, from Fifty Dollars ($50.00) to Thirty Dollars ($30.00) per day,
effective immediately.
Approve: Unanimous. Motion is approved.
2001 STOCK DOG FINALS
The Executive Secretary will notify CASA (Host club for the 2001 National
Specialty), that ASCA will supply two Scorekeepers and one timekeeper.
Scribes, additional timers, stock handlers and etc., will be provided by
the Host Club.
99:13 2001 ASCA NATIONAL SPECIALTY-Motion by Kyle Trumbull-Clark, seconded
by Jerry Aufox. I move, due to budget constraints, we respectfully
withdraw the invitation to the Nationals, at ASCA's expense to Ms. C.A.
Sharp. If enough donations are received to cover Ms. Sharp's expenses,
she will still attend.
Approve: Kyle Trumbull-Clark, Kathy Warren, Kris Toft, Jerry Aufox, Chris
Davenport, Michelle Berryessa and John Rossy. Abstain: Pete Adolphson.
Motion is approved.
99:13 2001 ASCA NATIONAL SPECIALTY-Motion by Kyle Trumbull-Clark, seconded
by John Rossy. I move that we bring Lola Hill, Business Office Manager,
to the 2001 Nationals and pay the standard per diem. She shall work at
the Stock Dog Finals and work at the ASCA Booth when needed and the motel
arrangements shall be decided later.
Approve: Unanimous. Motion is approved.
95:05 TRADEMARK LICENSE-Motion by Jerry Aufox, seconded by Kyle
Trumbull-Clark. I move to deny the application for Trademark License by
Hodges Badge Company, Inc., as submitted and in the alternative propose to
the Hodges Badge Company, Inc., a Trademark Licensee for the hot stamp
printing on dog show awards and ribbons to be sold to any other ASCA
Trademark Licensee and in the sales catalogues of Hodges Badge Company,
Inc., only.
Approve: Unanimous. Motion is approved.
MISCELLANEOUS-The following are items that had motions made via email
with a due date for the vote during the Board Meeting. The exact motions
themselves will be sent out with the following results via email, as is
standard practice.
93:17 STOCK DOG RULES-SDC. Chapter 3, Section 3.2b. Motion by Warren,
seconded by Berryessa. Approve: Unanimous. Motion is approved.
93:17 STOCK DOG RULES-Chapter 5, Section 8.1. Motion by Warren, seconded
by Berryessa. Approve: Unanimous. Motion is approved.
93:17 STOCK DOG RULES-Chapter 5, Section 3.3. Motion by Warren, seconded
by Berryessa. Approve: Unanimous. Motion is approved.
93:17 STOCK DOG RULES-Chapter 3, Section 3.2.f. Motion by Warren,
seconded by Berryessa. Approve: Unanimous. Motion is approved.
98:11 OBEDIENCE RULES-Chapter 8, Section 2 & 3. Motion by Trumbull-Clark,
seconded by Toft. Approve: Unanimous. Motion is approved.
98:11 OBEDIENCE RULES-Reference Page-Objection by Michelle Berryessa.
Approve denying the motion: Unanimous. Motion is denied.
98:11 OBEDIENCE RULES-Reference Page-Motion by Kyle Trumbull-Clark,
seconded by Jerry Aufox. I move to replace in the Obedience Rules
Reference Page, the following wording: "Dogs entered in non-regular
classes cannot be entered in a regular class."
This to be replaced with: "Dogs entered in non-regular classes cannot be
entered in a regular class, except for Brace and Team."
Also to replace in the "Broad Jump: Number of boards, Distance jumped"
section with the following:
Broad Jump: Number of boards used and distance jumped.
Two boards-16" to 24".
Three boards-28" to 44".
Four boards-48" to 72".
Approve: Unanimous. Motion is approved
01:02 WASATCH WORKING AUSTRALIAN SHEPHERD CLUB-The Board unanimously
approved the application of the above stated club. Information is as
follows:
Wasatch Working Australian Shepherd Club
President, Canby Scott
8051 N. 7800 W
Lehi, Utah 84043
Affiliate Representative:
Ray Coddington
645 N. 500 E
American Fork, Utah 84003
98:16 AFFILIATE CLUB BYLAW CHANGES-ASC of Southern California. The ASCA
Board of Directors unanimously approved the requested bylaw changes.
APRIL 6, 2001, 8:40 AM. The meeting was called to order by the ASCA
President. All Officers and Directors were present including the
Executive Secretary and the ASCA Attorney.
01:05 JUDGES CODE OF ETHICS COMMITTEE-The Board appointed Jerry Aufox,
Michelle Berryessa and Pete Adolphson to the Judges Code of Ethics
Committee with recommendations due back to the ASCA Board June 25, 2001.
91:07 ASCA BUSINESS OFFICE-The Board discussed the ACSI contract.
00:19 BUDGETS-The various budgets for ASCA were discussed.
94:16 ASCA INSURANCE-The ASCA employee insurance was discussed.
94:16 ASCA INSURANCE-Motion by Jerry Aufox, seconded by Kris Toft. I move
we instruct the ASCA attorney to prepare a medical plan, to cover all full
time employees after completion of the employee's probationary period as
set forth in ASCA's Employee Handbook, which provides that ASCA will pay
the additional fees incurred by ASCA's full time employees being covered
by their spouse's health insurance, including COBRA if necessary. Full
time being over 1820 hours per year.
Approve: Unanimous. Motion is approved.
01:06 MEMBERSHIP FEES-Motion by Kyle Trumbull-Clark, seconded by Jerry
Aufox. I move the following be used as the new Annual Membership Fee
Structure to become effective October 1, 2001:
Full
Single Membership: $40.00 (includes AUSSIE TIMES subscription)
Dual Membership: $55.00 (includes AUSSIE TIMES subscription)
Lifetime Membership: $300.00 (does not include AUSSIE TIMES subscription)
AFFILIATE CLUB Membership $25.00 (Renewal); $50.00 (New)
SERVICE Membership: $5.00 (To be charged on the first service provided to
an individual who is not a Full, Dual, Lifetime or Honorary Member at the
time the service is provided. No voting privileges.)
AUSSIE TIMES ANNUAL SUBSCRIPTION FEE:
$25.00 for Lifetime members or additional subscription(s)
$35.00 for Service members
MAILING RATES (Must be added to subscription fee and may be changed when
necessary)
First Class U.S.-$25.00
Outside U.S.:
Surface to Canada-$18.00 (4-6 week delivery)
Air to Canada-$25.00 (4-7 day delivery)
Surface to other countries-$24.00 (4-6 week delivery)
Air to other countries-$54.00 (4-7 day delivery time)
Comment: Due to the Bylaws change of our Membership Classes, there is a
need to revise the membership fee and AUSSIE TIMES subscription structure
to include the new classification of "Service Member".
Approve: Unanimous. Motion is approved.
99:06 ASCA CPA-(1:00 PM) The Board met with the CPA to discuss ASCA's
financial matters.
01:07 ASCA EXECUTIVE DIRECTOR COMMITTEE-Motion by Jerry Aufox, seconded by
Kathy Warren. I move the Board establish a committee to seek out, search
and obtain candidates for the position of Executive Director for the
Australian Shepherd Club of America, Inc.
Comment: This was strongly recommended by the ASCA attorney, accountant
and finance panel over the last three years.
Approve: Unanimous. Motion is approved.
01:07 ASCA EXECUTIVE DIRECTOR COMMITTEE-Members of this committee will be
Michelle Berryessa, Kathy Warren and Jerry Aufox.
93:16 AUSSIE TIMES-Motion by Kris Toft, seconded by Pete Adolphson. I
move to accept Cynthia Mahigian Moorhead as the new AUSSIE TIMES Editor
under the following conditions: That we negotiate a two year contract
where she is in charge of all production through mailing. We can advance
her postage fees if she desires and we can write a joint check for the
printing payment if she desires.
The AUSSIE TIMES Committee will do all of the follow through in this
motion.
Approve: Unanimous. Motion is approved.
A dog bite policy is to be done by the ASCA attorney and sent to the Board
as soon as possible.
00:20 REGISTRY RULES-Motion by Kathy Warren, seconded by Jerry Aufox. I
move the ASCA Board may suspend the membership of any person who has been
charged by a governmental authority with animal cruelty, inhumane
treatment to animals or the like, during the pendency of such prosecution.
Approve: Unanimous. Motion is approved.
BOARD DIRECTIVE-The Business Office Manager was directed to develop a plan
to allow breeders to register an entire litter at a discount.
BOARD DIRECTIVE-Michelle Berryessa and Jerry Aufox were directed to
develop a Registry Rule setting out penalties for breeders that do not
deliver papers to puppy buyers.
BOARD DIRECTIVE-The Business Office Manager was directed to send Postcards
to sire owners when ASCA receives a litter registration request (except
when the sire and dam owner is the same).
April 7, 2001, 9 AM. The meeting was called to order by the ASCA
President. All Officers and Directors were present including the
Executive Secretary.
00:15 BREED STANDARD REVIEW COMMITTEE-The following applicants were
appointed to the Breed Standard Review Committee:
Kristen McNamara, Cheri Preciado, Ernie Hartnagle, Kim Cochran, Sunday
Miles, Sandy Cornwell, Terry Martin Gail Karamalegos, Susan Rossy, Shelly
Hollen and Linda Bell. Sandy Cornwell will Chair the committee and Kris
Toft will be the Board liaison until the committee has the opportunity to
elect their own.
Ms. Toft will notify all candidates.
00:16 BOARD VACANCY-Ann DeChant was the successful applicant for the
vacant Board position. The Executive Secretary will notify the candidates
by email and request response.
For a trial period, the following will be used:
On the 16th of the month or first working day thereafter, the Executive
Secretary will send a list of motions to the Board with vote due by the
last day in that month.
Each individual motion to be sent out as received. Directors may correct
motions with second anytime prior to the 16th of the month.
Votes will be due on Monday if original vote falls on a weekend.
Meeting was adjourned at 1 PM.
Submitted by,
Jo Kimes,
ASCA Executive Secretary
Rev: 5/5/01
98:11 Obedience Rules
Motion by Trumbull-Clark, second by Toft
I move to accept the following recommendation from the Obedience
Committee.
The Obedience Committee recommends to the BOD the following change to the
Obedience Rules:
Chapter 8 Non-Regular Classes
Section 2 Sub-Novice Class
Delete the words "and order of judging" from the the sixth sentence. This
sentence would now read:
"The exercises, and maximum scores in the Sub-Novice class are:
Chapter 8 Non-Regular Classes
Section 3 Graduate Novice Class
Delete the words "and order of judging" from the third sentence.
This sentence would now read:
The exercises and maximum scores in the Graduate Novice Class are:
Motion by Link, seconded Amen, approved Amen, Bohren, Burlingame, Case,
Cyboron, Evans, Hamelin, Link, Mann, White, Willems
Comment: This keeps the group exercises performed the same as the regular
classes as is stated in Chapter 3, Section 12.
Board voting:
Approve: Unanimous
Motion is approved
93:17 Stock Dog Rules--Ch. 5, Sec. 8.1
Motion by Warren, second by Berryessa
I move to approve the following SDC recommendation: Effective date Jan. 1,
2002
Re: Voting
Ch. 5, Sec. 8.1
Change Ch. 5, Sec. 8.1 to read:
1. Records--After each sanctioned trial a Trial Result Form marked with
the armband number, individual registration number, class and division,
score, placing, dog's registered name and name of handler, certified by
the Course Director of the trial, must be sent to the ASCA Business Office
postmarked no later than fourteen (14) days after the end of the trial.
Penalty for non-compliance shall be one (1) dollar per day as well as
other penalties as may be imposed by the ASCA Stockdog Committee and ASCA
Board of Directors.
Comments: We no longer require the name of the owner on the form. It was
changed to require the name of the handler and this rule also needs to
change to reflect the current required information
Motion by Simmons, second by Holmes
Approve: Rossy, Moe, Bailie, Simmons, Holmes, Presley
Disapprove: Mackenzie, Davies
Non-voting: Harris, Walker, Walter, Sutherland, Davies
Board voting:
Approve: Unanimous
Motion is approved
93:17 Stock Dog Rules--Ch. 3, Sec. 3.2b
Motion by Warren, second by Berryessa
I move to approve the following SDC recommendation: Effective date Jan.
2002
Add to Ch. 3, Sec. 3.2b (at the end of what is already there)
NOTE: In the started and open division, once a dog has earned two (2)
qualifying scores in the division you may choose to stay in the division
for up to sixty (60) days and compete for points, placements and awards.
After the sixty (60) day period has expired, an owner or exhibitor may
still compete in the division but it must be "For Exhibition Only". The
owner or exhibitor must note on the ASCA entry form "FEO" and inform the
Judge they are running "FEO" prior to the start of their run.
Motion by Davies, second by Mackenzie
Approve: Davies, Simmons, Rossy, Moe, Baker, Holmes, Presley, Bailie,
Mackenzie
Non-voting: Harris, Walker, Walter, Sutherland
Board voting:
Approve: Unanimous
Motion is approved
93:17 Stock Dog Rules--Ch. 5, Sec. 3.3
Motion by Warren, second by Berryessa
I move to approve the following SDC recommendation: Effective date Jan.
1, 2002
Change Ch. 5, Sec. 3.3 to read:
3. The Trial Committee may decline any entries or may remove any dog(s)
or person(s) from it's trial for cause, but in each instance shall file
good and sufficient reasons for so doing with the ASCA Business Office
within fourteen (14) days of the close of the trial.
4. A host club must allow substitutions of another dog owned or co-owned
by the same owner who originally entered the dog.
Comments: It has been brought to the SDC attention that it would be nice
to have consistency with due dates of paper work back to the Business
Office. I also feel that we have two different areas here that should be
separated.
Motion by Simmons, second by Mackenzie
Approve: Davies, Rossy, Moe, Baker, Holmes, Bailie, Mackenzie, Simmons
Disapprove: Presley
Non-voting: Harris, Walker, Walter, Sutherland
Board voting:
Approve: Unanimous
Motion is approved
93:17 Stock Dog Rules--Ch. 3, Sec 3.2f
Motion by Warren, second by Berryessa
I move to approve the following SDC recommendation: Effective date Jan. 1,
2002
2f--For Exhibition Only "FEO"--an exhibitor may run in any division at any
time, with or without a title, For Exhibition Only. No placements, points
or prizes will be awarded for dogs running "FEO". The owner or exhibitor
must note on the ASCA entry form "FEO" and inform the Judge they are
running "FEO" prior to the start of their run.
Motion by Davies, second by Mackenzie
Approve: Davies, Rossy, Simmons, Moe, Baker, Holmes, Presley, Bailie,
Mackenzie
Non-voting: Harris, Walker, Walter, Sutherland
Board voting:
Approve: Unanimous
Motion is approved
APPROVED COMMITTEE RECOMMENDATIONS:
90:38 Agility Committee--Agility Merit Program
Elaine McCollough made a motion and Ron Schumann seconded the motion to
amend Appendix B of the Agility Rules and Regulations to replace "Top Ten"
with "Merit Program" in order to be consistent with the Agility Finals
rules and to be consistent with other ASCA venues.
The motion was passed by the Agility Committee unanimously.
The program rules read as follows:
AGILITY MERIT PROGRAM
1) To be eligible for consideration for ranking in the Merit Program,
dogs must be competing at the Elite level in all classes (regular Agility,
Gamblers, Jumpers);
2) Dogs must have completed a minimum of four days (such as two weekend
trials) at the Elite level in all classes offered (Regular Agility,
Gamblers, Jumpers);
3) Dogs will be ranked by percentage of accuracy in agility determined in
the following way: 10 points will be given for each qualifying run
without faults and 5 points will be given for each qualifying Regular
Agility Run with faults (.01 to 5 faults). In each ASCA year of
competition, the sum of all points will be divided by the total number of
events the dog entered (including the ones in which the dog did not
qualify) which will give the percentage of accuracy in agility, with
higher percentages ranking above lower percentages.
98:11 Obedience Rules--Obedience Rule Books
The Obedience Committee recommends to the Board of Directors the following
motion effective June, 2001.
To cut down on expenses, the ASCA Business Office will mail to each
obedience judge a copy of the ASCA Obedience Rules and Regulations for
their first judging assignment of the calendar year. If revisions are
made after the time the rule book is sent, the revised pages will be sent
to that judge.
Motion by Case, second Cyboron, approved Case, Cyboron, Willems, Swatko,
Evans, White, Burlingame, Link, non-voting: Amen, Bohren, Mann, Hamelin
Rationale: Printing and mailing rule books is expensive. It is not
necessary to provide judges who may have multiple assignments within a
year with a copy of the same rule book for each assignment, as is
currently the procedure.
98:11 Obedience Rules---Obedience Rings
The Obedience Committee recommends the following motion to the Board of
Directors effective June 2001:
Delete the following sentence in the Reference Page:
"Ring should be closed to everyone in between trials, unless the same ring
is used for both obedience and conformation."
Motion by Link, seconded Evans, approved Link, Evans, Willems, Case,
Burlingame, White, Swatko, Hamelin, Cyboron, non-voting Amen, Bohren, Mann
There was great discussion on what was meant by event, trial, etc. and
what would be covered by insurance, etc. It was decided that this
sentence was in error, and not strictly needed for a reference page.
Therefore it was better to delete it altogether for the time being.
98:11 Obedience Rules--Judges Requirements
The Obedience Committee would like to recommend the following motion to
the Board of Directors regarding changes to the ASCA Obedience Judge
Qualification Form to become effective June, 2001, as follows:
Change Novice Judge Minimum Requirement from: 3 dogs to CD Title to: 3 CD
Titles, Change list by registered name and breed to: List by registered
name, registry and breed.
Change Open Judge Minimum Requirement from: 3 dogs to CD Title, 2 Dogs to
CDX Title to: 3 CD Titles, 2 CDX Titles, Change List by registered name
and breed to: List by registered name, registry and breed.
Change Utility Judge Minimum Requirement from 3 Dogs to CD Title, 2 Dogs
to CDX Title, 1 Dog to UD Title to: 3 CD Titles, 2 CDX Titles, 1 UD Title,
Change List by registered name and breed to: List by registered name,
registry and breed.
Motion by Evans, seconded Burlingame, In favor Cyboron, Evans, Burlingame,
Link, White, Case, Swatko, abstain Hamelin, against Willems, non-voting
Bohren, Amen, Mann
The committee felt that this more accurately reflected what was actually
being requested and was adequate experience to judge.
98:11 Obedience Rules--Ch. 1, Sec. 25
The Obedience Committee recommends to the Board of Directors the following
additions to the Obedience Rules, effective June, 2001:
Add to Chapter 1, Section 25 the following sentence:
Handlers may steward in classes other than those in which they are
entered.
Add to the first paragraph of Chapter 1, Section 9 the following
sentence:
Judges may, however, show in obedience in cluster trials on days on which
they are not judging with no restrictions on the order in which they judge
and show.
Comments: Probably one of the most often asked questions is "Can I steward
and show". Most ASCA clubs are hard pressed to find help. The only
people who know how to steward are the same ones who are showing. The
committee felt that this addition to the rules would help clubs keep
obedience going and keep stewarding standards high.
This sentence is merely to clarify when a judge can show since many of our
good obedience judges are actively showing.
Moved by Bohren, seconded by Case
Approved: Bohren, Case, Evans, Amen, Burlingame, Link, Cyboron, Swatko,
White, Willems
Non-voting: Mann
BUSINESS OFFICE REPORT
REGISTRY MEMBERSHIP SHOW/STOCK
Ind 580 New-Single 66 Sanc Rec'd 49
NFB 46 New-Dual 12 Sanc Proc'd 23
Litter 251 New-Foreign 1 Sanc Pend 12
Trans 74 New-Canadian 0 Results Rec'd 36
Lease 5 Renew-Single 247 Results Proc'd 26
LEP 8 Renew-Dual 62 Results Pend 6
Dups 14 Renew-Foreign 7 Certificates 548
Hardship 9 Renew-Canadian 10 S & T Subscrip 18
Pedigree 52 Jr. Times 9
New Ken 6 Affiliate New 1
Renew Ken 21 Affiliate Renew 3
Judges Apps 2 SHOWS HELD
Email 1677
DNA Kits 33 Conf/Obed shows 44
DNA Tests 49 Stock 10
Ranch 1
Agility 22
Tracking 0
Kris Toft, Secretary |