Current Motions

Motions currently under consideration of the Board of Directors will be posted to this page by the 11th of every month. Feedback on any motion should be directed to [email protected] for distribution to the Board.
 
Motions brought before the Board for discussion and vote must be done so in accordance with ASCA’s Policies and Procedures. All motions are sent to the Executive Secretary for distribution to the Board and the membership (except confidential or sensitive issues). Motions are made between the 1st and the 10th of each month. The comment period extends until the 19th of the month. Voting begins on the 20th (or first business day thereafter) of each month and ends five business days later, with results distributed immediately.
 
Each year, from December 20 through January 2, the Board of Directors observes the holiday season. During this period all requests for comments and votes on all non-emergency issues will be delayed until the next voting cycle. The December voting period will be adjusted each year to have the voting cycle end on December 20th (or earlier if the 20th falls on a weekend). The January motion cycle will start the first business day after January 2nd.
 
 
Kalla E. Jaco
Executive Secretary | [email protected]

BD.17.170 Intro to Stock Feedback Form

Motion by Vest

Second by Wesen

I move to approve the attached document which will be provided to attendees at Introduction to Stock Events upon completion of their dog’s introduction to stock. The document details the response of their dog to the stock.

Intro Stock Feedback Form

Comments: Required per the Introduction to Stock rules.

Parties affected: Affiliates hosting Introduction to Stock events require the Feedback Form.

Effective date: Upon BOD approval.

Directors,
 

The following motion

​has been amended.
 

BD.17.171 Intro to Stock Handout

​ (Amended)​

 

Motion by Vest

Second by Wesen

I move to approve the attached document which will be provided to attendees at Introduction to Stock Events.  The document details the most commonly used commands used when working a dog and meaning of the commands.

See attached document. Intro to Stock Handout Rev 2

Comments: Required per the Introduction to Stock rules.

Parties affected: Affiliates hosting Introduction to Stock events require the handout/document.

Effective date: Upon BOD approval.

BD.17.172 Change to Policy 8.12.10.5 Exceptions

Motion by Roberts

Second by Gray

I move to approve the following change to Policy 8.12.10.5 Exceptions from the current policy:

Current wording:

8.12.10.5 Exceptions

a.       Any situation deviating from policy 8.12.10 will be brought to the Board of Directors for consideration thirty (30) days before the meeting.

b.       A Board Member may be allowed to attend a Board Meeting telephonically due to a medical reason for themselves or their immediate family.

Proposed changes:

8.12.10.5 Exceptions

a.       Any situation deviating from policy 8.12.10 will be brought to the Board of Directors for consideration thirty (30) days before the meeting.

b.       A Board Member may be allowed to attend a Board Meeting via electronic means.

Rationale: Illness of the member or in the family may not be the only reason a Director is unable to travel.

Parties affected: Board of Directors.

Effective date: When passed.

BD.17.173 Directive to Stockdog Committee

Motion by Silveira

Second by Vest

I move the following directive be sent to the Stockdog Committee.

 

The Board of Directors request the ASCA Stockdog Committee develop educational materials to support the Introduction to ASCA Stockdog Program.

 

It is hoped four months’ time will be sufficient to create such educational material. We request monthly updates as to the progress of this effort.

 

If more time is needed, please request the specific need.

 

Effective date: This directive shall be effective immediately upon the approval of the Board of Directors.

BD.17.174 Change to Bylaws 6.3 Section 3 Evidence of Membership

Motion by Silveira

Second by Vest

I make the following motion to change the wording in the following sections of the Bylaws and add new descriptive language.  I further move that such motion be submitted to the full voting Membership as required to change the By Laws at the next schedule Election of Directors in 2018.

 

Current wording:

6 Article VI Voting

6.1 Section 1 Closing of Membership Books or Fixing of Record Date

For the purpose of determining members entitled to notice of or to vote at any meeting of members, or in order to make a determination of members for any purpose, the Board of Directors may provide that the membership books shall be closed for at least ten days immediately preceding such meeting. In lieu of closing the membership books, the Board of Directors may fix in advance a date as the record date for any such determination of members, such date in any case to be not more than sixty (60) days, and in the case of a meeting of members not less than fifteen (15) days, prior to the date on which the particular action requiring such determination of members is to be taken. The Board of Directors may determine that the members entitled to notice of or to vote at any meeting of members shall be the current membership list of the date fixed for the record date for such determination. When a determination of members entitled to vote at any meeting of membership has been made as provided in this section, such determination shall apply to any adjournment thereof.

 

6.2 Section 2 Voting Entitlement Record

The officer or agent having charge of the membership books shall make a complete record of the members entitled to vote at each meeting of the membership or any adjournment thereof before such meeting. Such record shall be produced and kept open at the time and place of the meeting, and shall be subject to the inspection of any member during the whole time of the meeting for the purposes of determining the qualifications of members to vote.

 

6.3 Section 3 Evidence of Membership

The original membership books shall be prima facie evidence of the person or clubs entitled to examine the record or transfer books or to vote at any meeting of the membership. However, in order to vote, an individual or dual member must present his or her membership card and identification in order to cast a ballot.

 

6.4 Section 4 Quorum

Five percent (5%) of the members of the Club entitled to vote, represented in person or by proxy pursuant to provisions of the Washington Non-Profit Corporation Act, shall constitute a quorum at any meeting of the membership for all matters presented at the meeting. A response by five percent (5%) of the membership entitled to vote, either in person or by proxy, is necessary to validate any membership vote conducted by mail. For the purposes of this section a vote by proxy is authorized only as set forth in Section 8 of this Article VI below.

 

Proposed changes:

6.3 Section 3 Evidence of Membership

The original membership books shall be prima facie evidence of the person or clubs entitled to examine the record or transfer books or to vote at any meeting of the membership. However, in order to vote, an individual or dual member must present his or her membership card and identification in order to cast a ballot.

  1. Membership shall be verified by presentation of a valid photo identification issued by the Government each Member resides within.
  2. Each Affiliate will have one vote at each Membership Meeting where a quorum is established provided the vote is cast by a duly appointed representative of that Affiliate who provides credentials signed by the President of said Affiliate.  Such Credential shall be in the possession of the Member casting the vote for the Affiliate and shall be presented to the Officer checking the Official Roll to establish a quorum and to admit the Affiliate as present to vote.

 

Rationale: It has come to the attention of the Board of Directors, the By-Laws, as they reference the possession of a signed Membership card for voting at the Nationals General Membership Meeting has become more restrictive than necessary given modern technology.  The By- Laws in, 6.3 Section 3 Evidence of Membership, already speak to the fact that a Members name on the official roll is sufficient to admit Members to the meeting as well as to view the Books and any other official ASCA document as well as to cast a vote.  The additional requirement found in the second sentence that a Member must have in their possession a signed membership card is contradictory to the wording in the first sentence.  Such a contradiction is an unfair restriction and impediment to allowing ASCA Members the opportunity to assist in conducting ASCA Business.

As well, Affiliates count as one vote towards establishing a quorum and are entitled to one vote at each General Membership Meeting where a quorum is present.  There is no provision in the By Laws for how each Affiliate is to officially assign a representative to vote for the Affiliate.

 

Effective date: To be effective upon passage of the ASCA Board of Directors.

DN.17.03 ASCA DNA Brochure

​​

Motion by Roberts

I move to approve the ASCA Parentage Verification Explained brochure, designed by the DNA committee, to be used by ASCA for educational purposes.

ASCA DNA Parentage Brochure

Comments: The initial distribution of this brochure will be at the 2017 ASCA Nationals. It will be placed in the welcome bags and be available at the ASCA booth. The committee is requesting a printable version of this educational brochure be placed on the ASCA website. The Office Manager gave an initial estimate of $100 for 600 brochures. We may need an order that is slightly larger once we confer with the host club.

 

Rationale: As part of the strategic plan the committee was to develop educational material about ASCA’s DNA Program. This brochure fulfills that goal.

 

Parties affected: ASCA Membership.

 

Effective date: When passed by the Board.

 

FD.17.06 Rescue Grant – Aussie Rescue SoCal

Motion by Gibson

Second by Gray

I move to award Aussie Rescue SoCal a $5000 grant to fund their rescue efforts.

 

Comments: Please see the attachments, including Aussie Rescue SoCal’s Rescue Grant Application which outlines their need for the funds.

 

Parties affected: Australian Shepherds which need rescue in the covered area.

 

Effective date: Immediately upon Board approval.

 

Members,

The following motion is currently before the ASCA Board for discussion. Voting will take place from August 21-27. If you have any comments, please respond to this email or submit them to [email protected] by August 15.

RA.17.06 Stay Exercise During HIT Runoff

Motion by Wesen

I move to accept this motion from the Rally Committee.

 

RA.17.07 Course Map Required Information

Motion by Vest

I move to accept this motion from the Rally Committee.

Subject: Course Map Required Information

Motion by Karen Black

Second by Corinne Shanks

I move the rules for Rally Maps be updated to reflect inclusion of the Exercise List, with required elements including sign number.

Current wording:

17.2.2 Map Basics

a.       Judge’s name

b.       Date of the trial; if there is more than one trial on that date, further identification such as Trial #1, Trial #2, or A.M., P.M. must be included on each map

c.       Affiliate club hosting the trial

d.       Course level

e.       Ring size

f.        ASCA sign icons

g.       Station numbers

h.       Star indicators, enough to have a total of 200 points available on the course

i.         Cone icons, if any cone exercises are used. (No more than 7 cones may be used on a course.)

j.         Separate entrance and exit gates

k.       Leash location indicator for courses that utilize a Stay exercise requiring the handler to retrieve a leash as part of the exercise

Proposed changes:

17.2.2 Map Basics

a.       Judge’s name

b.       Date of the trial; if there is more than one trial on that date, further identification such as Trial #1, Trial #2, or A.M., P.M. must be included on each map

c.       Affiliate club hosting the trial

d.       Course level

e.       Ring size

f.        ASCA sign icons

g.       Station numbers

h.       Star indicators, enough to have a total of 200 points available on the course

i.         Cone icons, if any cone exercises are used. Food or toy icon for exercises that include distractions. (No more than 7 cones may be used on a course.)

j.         Separate entrance and exit gates

k.       Leash location indicator for courses that utilize a Stay exercise requiring the handler to retrieve a leash as part of the exercise

l.         List that includes:

1.       Station # to match that on course

2.       Class (i.e. M, E, A, N) for all level specific exercises, based on the lowest class in which they can be used
Signs 1-24 can be used on all levels, no class designation on the list
Signs 100-105 are novice only so N would be listed under Class on the list
Signs 120-125 can be used for Novice and Advanced, no class designation on the list
Signs 200-226 are for Advanced, Excellent & Masters, so would be marked A on the list
Signs 300 – 315 are for Excellent & Masters, so would be marked as E on the list. Sign 316 is not designated as E on the list
Signs 400-412 are for Masters only, so would be marked as M on the list

3.       Stationary (S or blank)

4.       Exercise Name

5.       Name of Jump to match icon shown on course

6.       Stars, where needed

7.       Sign Number to match that on course

8.       “Finish” with no number, before the Stay exercise, when applicable.

Comments/Rationale: Consistency is needed on course maps to aid the competitor, the judge, the affiliate, and the stewards setting up courses. Maps are often difficult to read. Inclusion of the exercise list, as can be found on the ASCA Course Template, with columns completed provides additional information to the competitor and judges prior to, and during, the trial. Inclusion of the Sign # on the list saves considerable time for the competitor who wants to look up the sign for correct performance, and for the person(s) pulling signs for each course. Each of the columns on the ASCA Course Template list can be completed by copying the complete line from the available Signs to that course level. Adding these requirements will not require additional time on behalf of the judge creating the course.

Parties affected: Judges will need change their process for map creation to include required elements, if they do not already include required elements. Competitors, affiliates and trial stewards will be impacted by not having to look up sign number based on the exercise description on the map.

Effective date: On approval by BOD.

Results of the committee’s vote:

Approve: 9

Oppose: 4

Abstain: 0

Non-voting: 1

Comment from Joan Skinner: My concerns duplicate Pat Pierce’s. In addition it is starting to feel that the rules are nit picking. If we changed the numbers of the signs to reflect which course they are for there is no need now to indicate by a letter what course they are for. And icons of any kind can indicate distractions.

Comment from Sandy Walroth: I feel that this motion goes too far, and puts unnecessary requirements on the course maps. I do agree that the sign number and jump type are needed – it does help course building significantly. A while back, the exercises were put in an order by level, and the exercise numbers changed to reflect the level. Thus, having the level listed is unnecessary. Whether the exercise is stationary or not is also unnecessary. The description, which is already required, tells you what kind of exercise it is. There should be some kind of distinction between cones and distractions on those exercises, however, requiring a specific toy or food icon isn’t needed. First, the handlers see what is being put down during course building and see it during the walkthrough. Second, the description already tells the handler that there will be distractions. Third, if you planned on toys and the club only has food bowls, the map is incorrect. In the rationale, it states that it’s not a problem for the judges, as all that information is already on the course design template. However, not all judges use that template. This would put an undue burden on those judges who will have to either change their methods yet again, or move to using the Excel template. This would be a problem for those who either don’t know or don’t like Excel, or don’t have the Microsoft Office Suite, which is expensive. For all these reasons, I am against the motion as presented.

Comment from Pat Pierce: While I agree with the majority of these requirements, I find two items on the list to be unnecessary duplicates of information already required for course maps with exercise lists.  I also would prefer using any symbol or shape that clearly is not a cone, to be useable for marking the distractions – not just a required food bowl or specific toy.
L.2 – We renumbered all of our signs, so it would become immediately obvious what the minimum level was for any sign. This duplicates L.6 requirement of including the sign number on the exercise list.
L.3 – “S” for stationary is not really necessary, when maps are required to use our sign icons (which nearly all include a Stop sign or similar picture in the design), and the sign/station number is included (L.1 in the proposed requirements list).
Map Basics i) does not need to be so specific, in the style of distraction indicators on a map.  Any symbol that takes the place of a cone, should be allowed.   In practical terms at a trial, conditions and equipment might warrant using a toy where the map indicates a food bowl, or a specific pictured distraction isn’t available.  As long as the distraction is marked with something clearly not identical to a cone indicator, this should be acceptable.

Comment from Ann McCabe: Whereas I agree that a list should accompany a course map, I do not believe that the level (M, E, A, N), or the type of distraction, or an S for stationary exercises needs to be included.

Comment from Karen Souza: I am voting to approve this motion because I feel that it will serve to bring more consistency to Rally maps. Many judges already supply this information. Maps containing the information are easier to read by all and insure requirements for each level have been met.