Current Motions

Motions currently under consideration of the Board of Directors will be posted to this page by the 11th of every month. Feedback on any motion should be directed to executive.secretary@asca.org for distribution to the Board.
 
Motions brought before the Board for discussion and vote must be done so in accordance with ASCA’s Policies and Procedures. All motions are sent to the Executive Secretary for distribution to the Board and the membership (except confidential or sensitive issues). Motions are made between the 1st and the 10th of each month. The comment period extends until the 19th of the month. Voting begins on the 20th (or first business day thereafter) of each month and ends five business days later, with results distributed immediately.
 
Each year, from December 20 through January 2, the Board of Directors observes the holiday season. During this period all requests for comments and votes on all non-emergency issues will be delayed until the next voting cycle. The December voting period will be adjusted each year to have the voting cycle end on December 20th (or earlier if the 20th falls on a weekend). The January motion cycle will start the first business day after January 2nd.
 
**Members,**
 
The following motion is currently before the ASCA Board for discussion. Voting will take place from April 20th-26th. If you have any comments, please respond to this email or submit them to asca.execsec@gmail.com by April 15th.
Kalla E. Jaco
Executive Secretary | asca.execsec@gmail.com

 

Members,
 
The following motion is currently before the ASCA Board for discussion. Voting will take place from March 20th-26th. If you have any comments, please respond to this email or submit them to asca.execsec@gmail.com by March 15th.
 

BD.17.25 Change to Obed. Rule 1.1.1

Motion by Silveira

Second by Gray

I move to change the language found in the following Obedience Rule as it confuses ASCA’s term for area and seems to infer a negative impact on adjoining states/area Affiliates. In addition, the language in this Rule impacts all other Programs which the Obedience Committee has no influence over.

 

Effective Date: Upon approval of the Board.

 

Rationale: Twenty-five years ago, ASCA Affiliate Clubs were formed in area’s with a 200-mile radius of each other. ASCA’s model was changed to its present form with unlimited Affiliates organized within a state or area of that state and no mileage limitation. At that time, it was considered important to allow only one Sanctioned Event per state/area to allow for maximum Member participation in each Sanctioned Program at a particular venue.

The Obedience Committee has discussed a desire to increase participation in each Sanctioned Event at a chosen venue. Returning to this previous discussion of limiting Events to one per state/area may help the Obedience Program secure the increased participation the Committee was looking for.

 

PROPOSED WORDING

1.1.1 Sanction Request

Only ASCA Affiliate Clubs in good standing may sanction an ASCA Obedience Event. ASCA will Sanction only one Obedience Trial within a two-hundred-mile radius of the chosen venue per state/area. No other state/area will be affected by this rule. Affiliates within this radius may agree to sanction additional Obedience Trials by submitting said agreement to the Business Office in writing. Affiliates may have up to two Obedience Trials per day.

 

CURRENT WORDING

1.1.1 Sanction Request

Only ASCA Affiliate Clubs in good standing may sanction ASCA events. An Event is defined as Conformation, Obedience, Tracking, Agility, Rally or a Stockdog Trial. One club’s event must not conflict on the same day with another club’s event held within a 200-mile radius of the event (this distance is referred to as the “area”) unless both clubs concur in writing that this may occur. Affiliates may have up to two Obedience Trials per day.

 

Members,
 
The following motion is currently before the ASCA Board for discussion. Voting will take place from March 20th-26th. If you have any comments, please respond to this email or submit them to asca.execsec@gmail.com by March 15th.
 

BD.17.26 Change to Obed. Rule 1.1.3

Motion by Silveira

Second by Gray

I move to change some wording of the following Obedience Rule as it gives an Affiliate the right to make an exception to ASCA’s out-of-state Affiliate Sanctioning Rules which no other Performance Program Committee has. This would place the other Affiliates in a given state/area at a disadvantage for sanctioning certain events within their own state/area.

 

Effective Date: Upon Board approval

 

Rationale: Twenty-five years ago, ASCA Affiliate Clubs were formed in Area’s with a 200-mile radius of each other.  ASCA’s model was changed to its present form with unlimited Affiliates organized within a state or area of that state.  At that time, it was considered important to allow only one Sanctioned Event per state/area to allow for maximum participation in each Sanctioned Program at a particular venue.

 

This motion will remove the possibility of an ASCA Affiliate granting an out of state Affiliate an exception to ASCA’s procedure that regulates how an out of state/area Affiliate can sanction an ASCA Event in a state/area other than their own.

 

Of particular concern, is the possibility that an Affiliate would like to have an out of state Affiliate come in and Sanction a Performance Event for them as they are not familiar with the program and do not own any of the required equipment.  By allowing this out of state Affiliate to Sanction an Event in conjunction with the in-state Affiliate’s Conformation Event and granting a variance to ASCA’s procedure, in state Affiliates are denied the protection ASCA’s procedure was designed to create. 

 

PROPOSED WORDING

1.1.3 First Rights

Each Host Club, which holds a sanctioned event at least once in every two consecutive years, shall have first right to claim the corresponding dates or holiday weekend for its event to be held in the next succeeding two years. If the Club having first right to the date(s) does not host a sanctioned event on that date in the following year, another Club may use the preexisting date for an event. The original Club shall still have first right to the date on the second year following their original event. If they do not host a sanctioned event on that date in the second year, they lose the first right to the date. The ASCA Business Office will hold paperwork from any other Club wishing to use a preexisting date until the ASCA Business Office has been notified that the Host Club with the preexisting date will not use the event date that year. If paperwork has to be held pending receipt of the notification from the Host Club with the preexisting date, the ASCA Business Office will notify the second Club within 14 days upon receipt of the Sanctioning Request Form. To facilitate timely receipt of materials, Clubs wishing to use a preexisting date should contact the Host Club and request notification be sent in writing to the ASCA Business Office stating the preexisting date will not be used that year. If the Host Club with the preexisting date does not use that date on the second year following their original event, first claim to that date will pass to a second Host Club, if there is one. If a date has not been previously claimed, the Host Club whose sanctioning is postmarked first shall be awarded the date.

 

ASCA Affiliate Clubs may request sanctioning for any event to be held outside of their state/area only under the following terms:

a. If a state/area (state/area A, for instance) is not served by an Affiliate Club, then any Affiliate Club from another state/area may sanction events in state/area A on a first-come basis;

b. If state/area A is currently served by one or more Affiliate Clubs and wishes to sanction an event at a site that is outside of their state/area, they must first secure written permission from all of the Affiliate Clubs within the state/area where they would like to sanction the event. Written permission shall be submitted to the Business Office with the Sanction request before sanctioning can be granted. NOTE: If an out-of-state ASCA Affiliate Club is invited by an ASCA Affiliate Club to assist in managing their Sanctioned Events, requirements for seeking and providing written permission from other clubs within the state/area are unnecessary as the out of state Affiliate is not Sanctioning ASCA Events but rather helping the instate Affiliate with their Event.

 

If an Affiliate Club organizes in a state that formerly did not have an Affiliate Club, then the new Club shall have primary sanctioning authority.

 

CURRENT WORDING

1.1.3 First Rights

Each Host Club, which holds a sanctioned event at least once in every two consecutive years, shall have first right to claim the corresponding dates or holiday weekend for its event to be held in the next succeeding two years. If the Club having first right to the date(s) does not host a sanctioned event on that date in the following year, another Club may use the preexisting date for an event. The original Club shall still have first right to the date on the second year following their original event. If they do not host a sanctioned event on that date in the second year, they lose the first right to the date. The ASCA Business Office will hold paperwork from any other Club wishing to use a preexisting date until the ASCA Business Office has been notified that the Host Club with the preexisting date will not use the event date that year. If paperwork has to be held pending receipt of the notification from the Host Club with the preexisting date, the ASCA Business Office will notify the second Club within 14 days upon receipt of the Sanctioning Request Form. To facilitate timely receipt of materials, Clubs wishing to use a preexisting date should contact the Host Club and request notification be sent in writing to the ASCA Business Office stating the preexisting date will not be used that year. If the Host Club with the preexisting date does not use that date on the second year following their original event, first claim to that date will pass to a second Host Club, if there is one. If a date has not been previously claimed, the Host Club whose sanctioning is postmarked first shall be awarded the date. ASCA Affiliate Clubs may request sanctioning for any event to be held outside of their state only under the following terms: a. If a state (State A, for instance) is not served by an Affiliate Club, then any Affiliate Club from another state may sanction events in State A on a first-come basis; b. If State A is currently served by one or more Affiliate Clubs and wishes to sanction an event at a site that is outside of their state, they must first secure written permission from all of the Affiliate Clubs within the state where they would like to sanction the event. Written permission shall be submitted to the Business Office with the Sanction request before sanctioning can be granted. NOTE: If an out-of-state ASCA Affiliate Club is invited by an ASCA Affiliate Club to sanction events in conjunction with the inviting club, requirements are waived for seeking and providing written permission from other clubs.

 

If an Affiliate Club organizes in a state that formerly did not have an Affiliate Club, then the new Club shall have primary sanctioning authority. 

 

Members,
 
The following motion is currently before the ASCA Board for discussion. Voting will take place from March 20th-26th. If you have any comments, please respond to this email or submit them to asca.execsec@gmail.com by March 15th.
 

BD.17.27 Change to Obed. Rule 1.1.1 – Restore deleted language

Motion by Silveira

Second by Gray

I move the ASCA Board of Directors restore the last paragraph of the following Rule to the Obedience Rule Book.

 

Effective Date: June 1, 2017

 

Rationale: Last July, the following rule was slated for removal by Board action effective June 1, 2017. In this case of the Obedience Rule Book, we made an error we need to fix. The first paragraph is what we had intended to remove which is limited to discussion regarding other Registries. The last paragraph is remaining the same in all of our other Program Rule Books, so we do not want to remove it from the Obedience Program.

 

PROPOSED WORDING

Obedience Rule Book

1 General Regulations

1.1 General

1.1.1 Affiliates

Official ASCA programs that require sanctioning and award points or qualifying scores that lead to an ASCA title shall not be conducted by any individual(s), non-ASCA Affiliated corporation(s) or business(es). Affiliate Club(s) in good standing with ASCA will have the exclusive right to schedule, sanction and conduct Official ASCA programs. No individual(s), non ASCA Affiliated corporation(s) or business(es) shall realize any monetary profit, or any other benefit as a result of any connection with an ASCA sanctioned event. Normal event sponsorship or advertisement by any individual(s), corporation(s) or business(es) shall not be considered to be in conflict with this rule. Individuals, corporations or businesses that enter into agreements with Affiliate Clubs to supply materials, services, facility rentals, livestock rentals or any other products or services required for the implementation of sanctioned events shall not be considered to be in conflict with this rule. The use of a Club’s name for event purposes cannot be transferred.

 

CURRENT WORDING

1 General Regulations

1.1 General

1.1.1 Affiliates

Affiliate shall not seek membership nor seek licensure or sanctioning for any event with another registry other than a registry with which ASCA has an agreement. The registry with which ASCA has an agreement is the Canadian Kennel Club (CKC).

 

The Host Affiliate of an ASCA Nationals Specialty shall neither invite nor contract with another registry, nor the affiliates of another registry, with which ASCA has an agreement to hold an event.

 

The ASCA Business office will refuse to sanction any show/trial of an ASCA Affiliate held with the United States Australian Shepherd Club (USASA) National Specialty unless such show is approved by a vote of the membership when at least 50% of the Affiliate Club members cast a vote and action is approved by 2/3 of those casting votes. Note: “held with” as used here is defined as anywhere on the same show/fair grounds during (from the first day through the last of) the USASA Nationals events. Official ASCA programs that require sanctioning and award points or qualifying scores that lead to an ASCA title shall not be conducted by any individual(s), non-ASCA Affiliated corporation(s) or business(es).

 

Affiliate Club(s) in good standing with ASCA will have the exclusive right to schedule, sanction and conduct Official ASCA programs. No individual(s), non ASCA Affiliated corporation(s) or business(es) shall realize any monetary profit, or any other benefit as a result of any connection with an ASCA sanctioned event. Normal event sponsorship or advertisement by any individual(s), corporation(s) or business(es) shall not be considered to be in conflict with this rule. Individuals, corporations or businesses that enter into agreements with Affiliate Clubs to supply materials, services, facility rentals, livestock rentals or any other products or services required for the implementation of sanctioned events shall not be considered to be in conflict with this rule. The use of a Club’s name for event purposes cannot be transferred.

 

Directors,

 

The following motion is before you for discussion. Please provide comments by Sunday, March 19th at midnight.

 

BD.17.23 New Affiliate: Oil Patch Athletic Canines (Texas)

Motion by Gray

Second by Gibson

I move to approve Oil Patch Athletic Canines as an ASCA Affiliate.

 

*Application attached.

 

Directors,

 

The following motion is before you for discussion. Please provide comments by Sunday, March 19th at midnight.

 

BD.17.24 Change to Conf. Rule 7.4

Motion by Gibson

Second by DeChant

I move to approve the following change to 7.4 in the Conformation Rule Book.

 

Effective Date: As soon as approved by the Board.

 

Rationale: This rule was revised in April 2016 to include the words “bred, or co-bred.” The current title does not reflect the addition of the “bred or co-bred” dogs. This had an unintended consequence of making dogs bred or co-bred by the judge ineligible to show at shows with multiple judges, like Nationals and Nationals pre-shows, even if they are not owned or co-owned by the judge and even though they will not be judged by the judge. In the past dogs bred or co-bred by a judge could be shown, as long as the dogs would not end up in their breeder’s or co-breeder’s ring and as long as they were not owned or co-owned by the judge. This revision corrects this problem.

 

PROPOSED WORDING

7.4 Owned or Co-Owned Dogs and Bred or Co-Bred Dogs

No dog owned, or co-owned, bred, or co-bred by an officiating Conformation judge can compete in the same Conformation event that he or she is judging. An exception will be made for a show at which multiple judges are judging. Dogs owned or co-owned by a judge may not be shown at that show, but dogs bred or co-bred by a judge may be shown, as long as they are not shown under the judge who bred or co-bred them.

Dogs owned, co-owned, bred, or co-bred by an officiating judge may be shown in Junior Showmanship as long as the judge is not judging Junior Showmanship. In no case will a junior show a dog to a judge who is an owner or co-owner, breeder or co-breeder of the dog.

 

CURRENT WORDING

7.4 Owned or Co-Owned Dogs

No dog owned, or co-owned, bred, or co-bred by an officiating Conformation judge can compete in the same Conformation event that he or she is judging.

Dogs owned, co-owned, bred, or co-bred by an officiating judge may be shown in Junior Showmanship as long as the judge is not judging Junior Showmanship. In no case will a junior show a dog to a judge who is an owner or co-owner, breeder or co-breeder of the dog.

 

Directors,

 

The following motion is before you for discussion. Please provide comments by Sunday, March 19th at midnight.

 

DN.17.02 Multiple Sired Litters

Motion by Roberts

I move to accept the motion from the DNA committee as follows:

 

*Note from Roberts: The process outlined in this motion has been approved by the Office Manager. The Office has a new order form for DNA kits. It is not part of the motion, but I can provide it for anyone that would like to see it.

 

Effective Date: Upon BOD approval.

 

Rationale: This rule needs to be updated to require the use of Extended Marker Sets if the sires of multiple sired liters are closely related. As it stands now, if sires are closely related and the lab cannot determine who the actual sires are, the registration papers will be marked NFB (not for breeding). The owner of the litter will have to submit further dna tests using the extended marker sets. This rule will require the use of extended marker sets, upfront, there by streamlining the process for both the breeder and the ASCA business office.

 

Motion by Gina Larson

Second by Carol McLaughlin

I, Gina Larson, move to accept the following changes and additions to rule 1.3.2 of the Registration Rules and Procedures.

 

Results of the committee vote:

Approve: 4 (Trish Alexander, Carol McLaughlin, Tanya Johnson, Gina Larson)

Oppose: None

Abstain: None

Non-Voting: 2 (Marylin Ballard, Mary Hellmeister)

 

PROPOSED WORDING

1.3.2 MULTIPLE SIRED LITTERS

Litters sired by more than one stud dog (whether by design or by accident) are permissible, provided the following criteria are met:

  1. The breeder(s) must DNA profile the dam, sires and every pup produced from this multiple sire breeding; this profiling is to be at the expense of the breeder(s)/owner(s); this profiling is to be done by ASCA’s approved DNA lab; and the results of the profiling must be on file with ASCA before litter registration can proceed.  Proper records must be maintained (photos, video, written description, etc.) so the sample from each individual; adult and pup, can be positively matched to each animal.

 

  1. It is strongly recommended in the case of intentional or known multiple sires, the breeder consider the use of the extended marker set at the initiation of the DNA verification process.  Because of the potential problems associated with sampling a very young animal (pup), the method of sample collection will be determined in consultation with ASCA’s approved DNA lab. Kits for multiple sired or potentially multiple sired litters must be ordered, by phone, from the ASCA Business Office;

 

  1. The extended marker set is required to be utilized, at the initiation of DNA verification, if the sires are of close relation, i.e. father/son, siblings, or uncles. This is due to the high probability of corresponding genetic markers between possible sires.

Because of the potential problems associated with sampling a very young animal (pup), the method of sample collection will be determined in consultation with ASCA’s approved DNA lab. Kits for multiple sired or potentially multiple sired litters must be ordered, by phone, from the ASCA Business Office.

 

  1. In cases where the standard set of markers used cannot exclude a sire(s) for a pup(s), thereby verifying parentage to only one sire, the registrar will mark the registration papers for the pup(s) as NFB (Not for Breeding) and issue the registration papers as such. All pups in the litter who have been verified to their parents may be registered with full breeding rights, if the breeder so chooses. If the breeder or subsequent owner, of the pup(s) registered as NFB due to lack of parentage verification, chooses to retest the pup(s) and parent(s) in question using the extended marker set in order to narrow parentage to one sire, there will be additional fees charged per animal.

 

Note: In the case of accidental multiple-sired litters, or any litter whose coloration may raise concern with the registrar, each potential sire will need to be profiled, including any recently neutered males, if applicable. During the interim time between actual castration and total absence of sperm, conception is possible per the American Veterinary Medical Association (i.e. a male can continue to reproduce 14 days after castration).

 

Coat color alone cannot be used reliably for parentage verification. The reasons range from the simple dominant/recessive type of coat color inheritance to the less common incidence of phantom merle individuals. The former might be a red factored black. The latter dogs are genetically merle but phenotypically solid or almost solid in color. These incidences include dogs with a single inconspicuous merle spot, merle patch on tail before docking, etc.

 

CURRENT WORDING

1.3 Litter Registration Rules and Procedures

1.3.2 MULTIPLE SIRED LITTERS

  1. Litters sired by more than one stud dog (whether by design or by accident) are permissible, provided the following criteria are met:

 

  1. The breeder(s) must DNA profile the dam, sires and every pup produced from this multiple-sire breeding; this profiling is to be at the expense of the breeder(s); this profiling is to be done by ASCA’s approved DNA lab; the results of the profiling must be on file with ASCA before registration can proceed; Proper records must be maintained (photos, video, written description, etc.) so the sample from each

individual, adult and pup, can be positively matched to each animal;

 

  1. Because of the potential problems associated with sampling a very young animal (pup), the method of sample collection will be determined in consultation with ASCA’s approved DNA lab;

 

  1. In cases where the markers generally used cannot exclude a sire(s) for a pup(s), thereby verifying parentage to only one sire, the registrar will mark the registration papers for the pup(s) as NFB (Not for

Breeding) and issue the registration papers as such. All other pups in the litter who have been verified to their parents may be registered with full breeding rights if the breeder so chooses. If the breeder or

subsequent owner chooses to retest the pup(s) and parent (s) in question using an *expanded marker system* in order to narrow parentage to one sire, there will be additional fees charged per animal tested.

 

Note: In the case of accidental multiple sired litters, OR ANY LITTER WHOSE COLORATION MAY RAISE CONCERN WITH THE REGISTRAR, each potential sire will need to be profiled, including any

recently neutered males, if applicable. During the interim time between actual castration and total absence of sperm, conception is possible per the American Veterinary Medical Association (i.e. a male can continue to reproduce 14 days after castration).

 

Members,
 
The following motion is currently before the ASCA Board for discussion. Voting will take place from March 20th-26th. If you have any comments, please respond to this email or submit them to asca.execsec@gmail.com by March 15th.
 

JR.17.01 500 Club Tier Program

Motion by King

I make a motion to approve the following recommendation from the Junior Committee.

 

Effective Date: June 1, 2017

 

Rationale: The committee sees the need to re-vamp the current 500 Club to be more of a challenge to earn for those who want to and yet not be out of reach for those who do not live in areas with a lot of shows or who aren’t able to travel to shows as much as others. We have looked at the statistics for the last several years and consulted with the BO for additional statistics and feel that this revised program will be able to work in the handling, working and agility programs for some time. Obedience and Rally programs will hopefully follow once we get the agility and stock program going. It will also encourage the kids to keep trying to reach additional goals. Like who will be the 1st junior to reach 2000 points???

 

Results of the committee vote:

Approve:

​5

Oppose: None

Abstain:

​2

 

Motion by Bair

Second by Hagedorn

I, Andrea Bair, make the following motion to be effective June 1, 2017.

 

PROPOSED WORDING

7.2 500 Club Tier Programs

Any junior who earns 500 points and over in any of the eligible programs will be recognized as being a member of the “500 Club”.  In the case of a junior achieving the 500 Club in multiple programs within the same merit point year, they will receive the award for the highest tier they achieved and their award shall list their highest award from each program.

 

7.2.1 Eligibility

Eligible Programs are handling, agility*, and working*.  Juniors who earn over 500 points in a single program within a single merit year are eligible for the 500 club and the tiers as outlined in Section 7.2.2.

 

*Agility and working programs are currently being developed.  As soon as those programs go into effect, juniors will immediately start earning points towards the 500 club.

 

7.2.2 Program Tiers

Only the highest level each year will be awarded per junior per program.  The tier earned will be listed on the award.

500 Club – 500 points earned

500 Club Bronze Tier – 1000 points earned

500 Club Silver Tier – 1500 points earned

500 Club Gold Tier – 2000 points earned 

 

7.2.3 500 Club Tier Awards

500 Club Tier Program winners will have their name, level and the merit year earned on the “500 Club” Trophy.  They will also receive a jacket.  Jackets are to have the ASCA logo on the back and the junior will get their choice of wording on the front.  Jacket ordering is handled by the ASCA Business Office and are awarded at the National Specialty.

 

CURRENT WORDING

There is no previous wording as this is a new section.