Past Motions

Motions that have been voted on by the Board of Directors in the past month will be posted to this page by approximately the last day of each month. Feedback on any motion should be directed to executive.secretary@asca.org for distribution to the Board.
 
As rule changes are approved, the Executive Secretary will make those changes to the rulebooks posted on the website, with the effective date noted, in order for the membership to see what changes will be in effect in the upcoming competitive season.
 
Please refer to past Secretary’s Reports for information on motions older than 30 days.

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.
 

BD.17.90 Sanctioning of Obedience Trials

Approve: 8

Oppose: 0

Abstain: 0

Non-Voting: DeChant

Motion carries.

 

Motion by Silveira

Second by Gray

I move to change the language found in the following Obedience Rule as it confuses ASCA’s term for area.

 

Effective Date: Upon approval of the Board.

 

Rationale: Twenty-five years ago, ASCA Affiliate Clubs were formed in areas with a 200-mile radius of each other. ASCA’s model was changed to its present form with unlimited Affiliates organized within a state/area and no mileage limitation. At that time, it was considered important to allow only one Sanctioned Event per state/area to allow for maximum Member participation in each Sanctioned Event at a particular venue.

 

Since the Obedience Committee has expressed a desire to continue with this sanctioning plan, all that remains is to make certain the language is clear and provides no opportunity for confusion. Since Affiliate Clubs no longer have “areas”, removing this reference is helpful.

 

PROPOSED WORDING:

1.1.2 Sanction Request

Only ASCA Affiliate Clubs in good standing may sanction ASCA events. An Event is defined as Conformation, Obedience, Tracking, Agility, Rally or a Stockdog Trial. One club’s event must not conflict on the same day with another club’s event held within a 200-mile radius of the event unless both clubs concur in writing that this may occur. Affiliates may have up to two Obedience Trials per day.

 

CURRENT WORDING:

1.1.2 Sanction Request

Only ASCA Affiliate Clubs in good standing may sanction ASCA events. An Event is defined as Conformation, Obedience, Tracking, Agility, Rally or a Stockdog Trial. One club’s event must not conflict on the same day with another club’s event held within a 200-mile radius of the event (this distance is referred to as the “area”) unless both clubs concur in writing that this may occur. Affiliates may have up to two Obedience Trials per day.

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.
 

BD.17.91 Rescind BD.17.22 Delete Policy 15.3.1

Approve: DeChant, Gray, King, Roberts, Silveira

Oppose: Gibson, Kissman, Vest, Wesen

Abstain: 0

Motion carries.

Comment from Gibson: The misconception over the organizational hierarchy of ASCA is not a new issue. Over the past 20 years, Committees have been dissolved and Chairmen and members have been removed, usually in a debate over “power.” In spite of clear articulation of ASCA’s organizational hierarchy in the Bylaws, the Policy Book and the Committee Procedures, ASCA has had to deal repeatedly with debates over the relationship between the Board and its Committees. Often Policy 15.3.1 has been cited in these debates. These conflicts have always had a negative impact on ASCA’s culture and bred destructive mistrust between the Committees, the Board and the Membership.  When I voted to remove 15.3.1, I felt it was in the best interest of ASCA to remove this language to avoid future conflicts. The intention of the Board’s action at the Spring Meeting was to clarify the relationship between the Board and its Committees, since some seem to misinterpret 15.3.1 and 15.3.2. It was our purpose was to remove the source of a misunderstanding. Unfortunately, our actions were perceived as disenfranchising the Committees, which was not the case, but the perception is there. A Board that did not value its Committees and its members would not create three new Committees at the Spring Meeting! Rescinding these two motions may help rebuild trust between the Board and its Committees, but it does not solve the problem that started the discussion at our Spring Board Meeting. We need to solve the problem. I think the next step is now to replace it with language that has been proposed by our legal counsel to ensure that the roles of both the Board and its Committees are clearly defined, so as to avoid future problems.

Comment from Kissman: The reason that I am voting against BD. 17.91 (Rescind BD. 17.22 Delete Policy 15.3.1) is that I believe Policy 15.3.1 is in conflict with Committee Procedures Section 3 and should remain deleted.
Committee Procedures Section 3 states that: “The Board, Committee Members and the General Membership determine Committee agendas.” Last year, the Board asked the Stockdog Committee to review, comment and provide recommendations on a proposal entitled Introduction to Stockdog. After a considerable time had passed, the ASCA Board determined that some members, not all, of the Stockdog Committee had decided to “table” the proposal. No comments or recommendations were provided back to the Board. Whether everyone agrees with the intent of the Introduction to Stockdog proposal or not, the issue is that some members of the Stockdog Committee intentionally ignored Committee Procedure Section 3. Reading Committee Procedure Section 3 in its entirety, summarizes the consequences and identifies the process that the ASCA Board can take to “…enact rule changes without input of the committee.”
Policy 15.3.1 states: “Any program development, including rule changes, proposed by the Board of Directors, will be forwarded to the appropriate committee for review, comment, and recommendations.” The ASCA Board followed this policy when it sent the Introduction to Stockdog proposal to the Stockdog Committee last year requesting review, comment and recommendations which never occurred.
To avoid conflict with its committees and to avoid Committee Procedure rule violation by at least one committee, the ASCA Board voted to remove Policy 15.3.1 so that this Policy cannot be pointed to by a committee which they believe gives them the ability to table proposals from the ASCA Board or even ASCA membership and only discuss issues they deem important which is in violation of Committee Procedures Section 3.
I believe the ASCA Board made the correct decision in trying to remove the conflict between Policy 15.3.1 and Committee Procedure Section 3. Therefore, I am voting against adding Policy 15.3.1 back into ASCA’s Policy Book.

Comment from Vest: This policy was in conflict with ASCA’s Bylaws. Removal of this policy did not in any way diminish the role of ASCA Committees. The ASCA BOD established the Committee Procedures to ensure that each program had a knowledge-based body to review, correct, and suggest new rules. Program Committees were created to work in unison with the BOD to provide this service to the ASCA Membership.

 

Motion by Roberts

Second by King

I move to rescind BD.17.72 Delete Policy 15.3.1.

 

BD.17.72 Delete Policy 15.3.1

Motion by Gibson to delete Section 15.3.1 of the Policy Book. Second by Vest.

Approve: 6

Oppose: Gray, King, Silveira

Abstain: 0

Motion carries.

 

15.3.1 Committee Review

Any program development, including rule changes, proposed by the Board of Directors, will be forwarded to the appropriate committee for review, comment, and recommendations.

y.

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.
 

BD.17.92 Rescind BD.17.73 Policy 15.3.2 Clarification of Ambiguous Rules

Approve: DeChant, Gray, King, Roberts, Silveira

Oppose: Gibson, Kissman, Vest, Wesen

Abstain: 0

Motion carries.

Comment from Gibson: This was a unanimous vote at the Spring Board Meeting. We were advised by our legal counsel to change “must” to “may.” I stand by our decision.

Comment from Kissman: I vote against this motion for the same reason that I voted against BD.17.91.

 

Motion by Roberts

Second by King

I move to rescind BD.17.73 Policy 15.3.2 Clarification of Ambiguous Rules.

 

BD.17.73 Change to Policy 15.3.2

Motion by Gibson to change the word “must” to “may” in 15.3.2. Second by Gray.

Approve: Unanimous

Motion carries.

 

15.3.2 Clarification of ambiguous rules

When the Board of Directors is made aware of a rule that may be poorly written or ambiguous, it shall take immediate steps to study the rule in question and to amend the rule, if necessary, so the rule states clearly the rule’s intent. Should the proposed amendment change any ASCA program, the proposed amendment must may be sent to committee for review. For the sake of expediency, the Board of Directors may be made aware of a potential problem in the rules by any ASCA member or by any reported behavior which may be perceived as improper or contrary to any established intent, but is not clearly addressed in the rule itself.

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.
 

BD.17.93 Rescind BD.17.75 Appoint Stockdog Committee Liaison (Kissman)

Approve: DeChant, Gray, King, Roberts, Silveira

Oppose: Gibson, Vest, Wesen

Abstain: Kissman

Motion carries.

Comment from Gibson: The reason the Board voted to appoint Preston Kissman as Stockdog Committee Liaison was to provide some stability to the committee after Dan resigned as Chairman and I resigned as Liaison. The committee needed a Liaison to facilitate their election of a new Chairman. This was a good decision, and it was a unanimous decision, with the exception of Preston’s abstention. I feel the issue now is the length of service we attached to the motion. I am willing to talk about that, but I am not going to rescind a motion that was made for good reasons and with positive intentions.

Comment from Vest: Cannot vote to rescind a motion that was thoughtfully and carefully considered with the intent to: replace the Liaison and install an individual with the known ability to assume the Liaison’s duties as well as restore continuity to the SDC.

 

Motion by DeChant

Second by Gray

I move to rescind BD.17.75 Appoint Stockdog Committee Liaison (Kissman).

 

BD.17.75 Appoint Stockdog Committee Liaison (Kissman)

Motion by Gibson to appoint Preston Kissman as Board Liaison to the Stockdog Committee, to serve until the usual election following the 2017 Nationals. Second by DeChant.

Approve: 8

Oppose: 0

Abstain: Kissman

Motion carries.

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.
 

BD.17.103 Change to Policy 15.4

Approve: Unanimous

Motion carries.

 

Motion by Gray

Second by Silveira

I move to approve the 15.4 Policy change.

 

Effective Date: Upon Board approval

 

Rationale: By having a labeled folder for changes instead of an actual rulebook it will be less confusing to the membership even though its stated the changes are for next year.  This will eliminate having two rulebooks on the web and be less confusing to the members who use them.   Changes to how the program works should not be made during the competitive year but should be available for review of the members who use them ahead of time.

 

PROPOSED WORDING:

15.4 ASCA Competitive Program Rulebooks

All changes to ASCA competitive program rulebooks will become effective on June 1 for the following competitive show/trial year. As program rule changes are approved by the Board, the Executive Secretary will create a document that will update the next year’s rulebooks and post on the website under 20xx Program Rulebook Updates, with the effective date noted, in order for the membership to review what changes will be in effect for the upcoming competitive show/trial year.

 

The date of the newest revision will be noted on the front of the rulebook. The Executive Secretary will save a copy of the updated rulebook and send it to the Webmaster and Business Office. Rulebooks will be printed in the Business Office. When Affiliates or Members request a rulebook from the Office, they will be provided with the most recently updated one, but the changed rules will not be enforceable until their effective date.

 

Exceptions to this protocol will be for rules needing to address true emergencies or safety-related situations which cannot wait until June 1 to be implemented. The Board may assign an effective date to administrative rule changes not affecting how the program is to function (such as a sanctioning change).

 

CURRENT WORDING:

15.4 ASCA Rule Books

ALL changes to ASCA competitive program rulebooks will take effect on June 1 of the following competitive season.

As rule changes are approved, the Executive Secretary will make those changes to the rulebooks posted on the website, with the effective date noted, in order for the membership to see what changes will be in effect in the upcoming competitive season. The date of the newest revision will be noted on the front of the rulebook.

The Executive Secretary will save a copy of the updated rulebook and send it to the Webmaster and Business Office.

Rulebooks will be printed in the Business Office. When Affiliates or Members request a rulebook from the Office, they will be provided with the most recently updated one, but the changed rules will not be enforceable until their effective date.

The only exception to this protocol will be for rules needed to address true emergencies or safety-related situations which cannot wait until June 1 to be implemented.

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.
 

BD.17.104 Change to Policy 4.2

Approve: Unanimous

Motion carries.

 

Motion by Wesen

Second by Vest

I move to accept the following changes to 4.2 in the Policy Book.

 

Effective Date: Upon BOD approval

 

Rationale: Affiliates that meet requirement and are late will have a fee schedule.

 

PROPOSED WORDING:

4.2 Renewal Notification

All affiliate clubs will be notified on or before December 1st, of expiration of the deadline for renewal. Letters will be sent to the club President and Affiliate Representative, if they are not in the same household, giving them a final deadline of February 15th to renew. If renewal is not received by February 15th, the club must reapply for affiliation submit the annual renewal fee and a $100 late fee to be processed and returned to good standing. Additional officers of the club will receive a copy of the letter if the President and Affiliate Representative are in the same household. All applications for sanctioning for events between January 1st and February 15th will be held until renewal is received. This policy will accompany all affiliate renewals.

 

CURRENT WORDING:

4.2 Renewal Notification

All affiliate clubs will be notified on January 31st, of expiration of the deadline for renewal. Letters will be sent to the club President and Affiliate Representative, if they are not in the same household, giving them a final deadline of February 15th to renew. If renewal is not received by February 15th, the club must reapply for affiliation. Additional officers of the club will receive a copy of the letter if the President and Affiliate Representative are in the same household. All applications for sanctioning for events between January 1st and February 15th will be held until renewal is received. This policy will accompany all affiliate renewals.

 

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.
 

DJ.17.01 Dock Jumping Sanctioning Form

Approve: 8

Oppose: King

Abstain: 0

Motion carries.

Comment from King: I cannot support this program. I believe it does not follow our mission statement and it is not financially responsible.

 

Motion by Vest

I move to accept the Dock Jumping Sanctioning Form as recommended by the Dock Jumping Committee.

 

Effective Date: June 1, 2017

 

Motion by Heidi Mobley

Second by Emily Glass

I make a motion approve Dock Jumping Sanctioning Form.

 

Results of the committee vote:

Approve: Unanimous

 

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.
 

DJ.17.02 Dock Jumping Entry Form

Approve: 8

Oppose: King

Abstain: 0

Motion carries.

Comment from King: I cannot support this program. I believe it does not follow our mission statement and it is not financially responsible.

 

Motion by Vest

I move to accept the Dock Jumping Entry Form as recommended by the Dock Jumping Committee.

 

Effective Date: June 1, 2017

 

Motion by Heidi Mobley

Second by Tina Lass

I approve Dock Jumping Entry Form.

 

Results of the committee vote:

Approve: Unanimous

 

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.
 

DJ.17.03 Dock Jumping Mission Statement (Revised)

Approve: 8

Oppose: King

Abstain: 0

Motion carries.

Comment from King: I cannot support this program. I believe it does not follow our mission statement and it is not financially responsible.

 

Motion by Vest

I move to accept the Dock Jumping Mission Statement as recommended by the Dock Jumping Committee.

 

Effective Date: Upon BOD approval

 

Motion by Heidi Mobley

Second by Tina Lass

I move to approve the following mission statement:

 

The purpose of an ASCA Dock Jumping Program is to demonstrate the ability of the dog and its handler to function as a team and show mutual trust.

 

Results of the committee vote:

Approve: Unanimous

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.
 

JR.17.03 7.2 500 Club Tier Programs

Approve: Unanimous

Motion carries.

 

Motion by King

I move to accept the Junior Committee’s recommendation to add a new section 7.2 500 Club Tier Programs to the Junior Rule Book.

 

Effective Date: June 1, 2018

 

Motion by Andrea Bair

Second by Bryn Elliott

I, Andrea Bair, make the following amended motion to be effective June 1, 2018.  There is no previous wording as this is a new section.

 

Rationale: The committee sees the need to re-vamp the current 500 Club to be more of a challenge to earn for those who want to and yet not be out of reach for those who do not live in areas with a lot of shows or who aren’t able to travel to shows as much as others.  We have looked at the statistics for the last several years and consulted with the BO for additional statistics and feel that this revised program will be able to work in the handling program for some time.  Agility, Stock, Obedience and Rally programs will hopefully follow soon.  It will also encourage the kids to keep trying to reach additional goals. Like who will be the 1st junior to reach 2000 points????

 

Additional Reference Information: I spoke with Ray at the business office regarding what the programming the computer system for the tiers in junior handling would cost and this was his response:

“Since the only programing is adding the additional point tiers this will not be that hard.

On the high side, we can say 5 hrs of work at $125.”

 

Results of the committee vote:

Approve: 4

Oppose: 0

Abstain: 3

 

PROPOSED WORDING:

7.2 500 Club Tier Programs

Any junior who earns 500 points and over in any of the eligible programs will be recognized as being a member of the “500 Club”.

 

7.2.1 Eligibility

Junior Handling is the only eligible program.  Juniors who earn over 500 points within a single merit year are eligible for the 500 club and the tiers as outlined in Section 7.2.2.

 

7.2.2 Program Tiers

Only the highest level each year will be awarded per junior per program.  The tier earned will be listed on the award.

500 Club – 500 points earned

500 Club Bronze Tier – 1000 points earned

500 Club Silver Tier – 1500 points earned

500 Club Gold Tier – 2000 points earned 

 

7.2.3 500 Club Tier Awards

500 Club Tier Program winners will have their name, level and the merit year earned on the “500 Club” Trophy.  They will also receive a jacket.  Jackets are to have the ASCA logo on the back and the junior will get their choice of wording on the front.  Jacket ordering is handled by the ASCA Business Office and are awarded at the National Specialty.

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.
 

JR.17.04 Change to 5 Certificates of Excellence

Approve: Unanimous

Motion carries.

 

Motion by King

I move to accept the Junior Committee’s recommendation below.

 

Effective Date: June 1, 2018

 

Motion by Andrea Bair

Second by Susan Harris

I, Andrea Bair, make the following motion to become effective June 1, 2018.

 

Rationale:  To include all programs for juniors to receive titling certificates.  Also, to make mention that these points are used for the 500 club while also providing a location for further details regarding the 500 club program rules.

 

Results of the committee vote:

Approve: 6

Oppose: 0

Abstain: 1

 

PROPOSED WORDING:

5 Certificates of Excellence

In handling, (there is no title to be earned), a certificate will be awarded to each junior who surpasses each degree of points each year. In all titling programs, a certificate will be awarded to each junior who achieves a title on their dog(s) during the year. In Handling juniors earn “degrees of excellence” rather than titles, so the following system has been set up:

Degree I = 100 points

Degree II = 150 points

Degree III = 200 points

Degree IV = 250 points

These points are also used to reach the 500 Club Tier Programs.  See Section 7.2 for more information on the 500 Club Programs.

 

CURRENT WORDING:

5 Certificates of Excellence

In Handling, (there is no title to be earned), a certificate will be awarded to each junior who surpasses each degree of points each year. In Obedience and Working, a certificate will be awarded to each junior who achieves a title on their dog(s) during the year. In Handling, juniors earn “degrees of excellence” rather than titles, so the following system has been set up:

Degree I = 100 points

Degree II = 150 points

Degree III = 200 points

Degree IV = 250 points

Also in Handling, any junior who in any one (1) year period reaches or surpasses 500 points will have their name engraved on a trophy, called the “500 Club”. Each recipient will receive an award for this achievement.

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.
 

SD.17.06 Motion to clarify the number of alternates to be used in Finals

Approve: 7

Oppose: King, Silveira

Abstain: 0

Motion carries.

Comment from Silveira: I support Deshazo’s opinion. Only actual qualifiers should compete.

 

Motion by Kissman

I move to accept the SDC’s recommendation to clarify the number of alternates to be used in Finals by changing the wording of rule 24.2.6 and 24.3.3 to clarify how many alternate dogs will be invited and allowed in the ASCA Stockdog Finals each year.

 

Please see the supporting documentation below.

 

Effective Date: June 1, 2018

 

Motion by James Bergert

Second by Jim McKay

I make a motion to change the wording of rule 24.2.6 and 24.3.3 to clarify how many alternate dogs will be invited and allowed in the ASCA Stockdog Finals each year.

 

Rationale: The proposed changes to rules 24.2.6 and 24.3.3 clarify the original intent of the current rule.  Having spoken with the original authors of the existing rule, the intent will be more clearly stated with the new wording.  This will allow enough alternates to fill finals and not cause a financial hardship on ASCA, while still maintaining the honor of making it into the Stockdog Finals.  This question was posed to the Stockdog Committee and the Stockdog Exchange and both received an overwhelming response to allow 10 alternates in the selection process.  This new wording also establishes a fluctuating required number of points needed to be accepted into Finals.  It goes beyond the minimum 4 points needed to meet the requirements and establishes a minimum number of points needed to be eligible each year, depending on the number of dogs competing and the points that have been earned by those dogs.  This also defines how to break a tie for the 10th place alternate dog, if one should occur.

 

Results of the committee vote:

Approve: 7

Oppose: 2

Non-Voting: 4

Comment from Deshazo: I feel the required minimum number of points to qualify for finals should be increased from 4 to 10 OR simply take the top 30 dogs period with no alternates.

 

PROPOSED WORDING:

24.2.6

When more than 30 dogs earn four or more points in a given class of stock, the minimum number of points needed to be eligible to compete in the Stockdog Finals in that class of stock will be raised to whatever number of points the tenth-place alternate dog has earned.  (See 24.3.3)

Example: More than 30 dogs have earned four or more points in a given class of stock. The number of points needed to qualify will be established by the number of points earned by the tenth-place alternate dog. If the tenth-place alternate dog has earned six points on a given class of stock, the minimum number of points needed to be eligible for that class of stock would then be raised to six points

 

24.3.3

a. When more than 30 dogs qualify in any class of stock, notification will be sent out to the first ten alternates per class of stock. Notifications will be sent out at the same time qualifiers are notified. Only the first ten alternates, or top 40 dogs, will be eligible to compete in finals. 40 dogs are eligible, but only 30 will compete. Alternates must verify their intent to compete at the National Finals by filling out an official entry blank and sending it to the Business Office by the due date. Alternates will pay when they become eligible. Alternates will become eligible if a qualifier fails to verify his/her intent to attend the Finals by the due date or withdraws from the event at any time.

b. The maximum number of dogs eligible to compete in the Finals Trial is 40 dogs per class of stock. In the event there are two or more dogs with the same number of points in the 40th position, ties will be broken as follows:

1. Average the top three scores for that Stockdog Finals year

2. Average the top two scores for that Stockdog Finals year

3. Highest individual score

4. Draw

 

CURRENT WORDING:

24.2.6

When more than 30 dogs earn four or more points in a given class of stock and more than 30 dogs have verified with the Business Office that they will be able to compete in the Stockdog Finals, the minimum number of points needed to be eligible to compete in the Stockdog Finals in that class of stock will be raised to whatever number of points is needed to bring the total number of Stockdog Finals entries to 30.

Example: 30 dogs have four or more points towards Sheep/Goats and Ducks/Geese respectively and 37 dogs have four or more points towards Cattle. All 37 dogs say that they will come to the Stockdog Finals. The top 30 dogs have six or more points in Cattle. The minimum number of points needed to be eligible for the Cattle Finals would then be raised to six points.

 

24.3.3

When more than 30 dogs qualify in any class of stock, notification will be sent out to the first ten alternates per class of stock. Notifications will be sent out at the same time qualifiers are notified. Alternates must verify their intent to compete at the National Finals by filling out an official entry blank and sending it to the Business Office by the due date. Alternates will pay when they become eligible. Alternates will become eligible if a qualifier fails to verify his/her intent to attend the Finals by the due date or withdraws from the event at any time.