During the 2019 Spring Meeting, the Board voted to increase the sanctioning request deadline from postmarked 45-days to 60-days before the date of an ASCA event. They have now determined to provide a grace period for Affiliate Clubs to adjust to the change.
Any show/trial sanctioning requests sent to the Business Office by Affiliate Clubs postmarked on or after August 1, 2019, must meet the 60-day deadline.
Example: An Affiliate sends in a sanctioning request on July 9, 2019, for a show to be held August 23-25, 2019. Even though this is only 45-days out from the event, it is appropriate because the sanctioning request was sent in before the new deadline went into effect on August 1, 2019.
Example: An Affiliate sends in a sanctioning request on August 5, 2019, for a show to be held on September 20-22, 2019. This request would NOT be granted, because the sanctioning request was sent in after the new deadline went into effect on August 1, 2019 and must then be made 60-days in advance of an event.
Regarding the deadline change: This was done in response to a request from the Business Office. A common concern from members is that show flyers are not available on the website far enough in advance of an event. There are various reasons for this, such as the sanctioning paperwork being sent in on the last allowable day, which doesn’t leave much time to get notice posted, or because there are errors in sanctioning or on the flyer, which can further delay the notice. A deadline of 60-days out from the event will give the Office and the Affiliate more time to advertise the event and, hopefully, increase participation.
Please let me know if you have any questions.