Entry Clerk Needed for 2020 ASCA National Specialty in Conyers, Georgia


ASCA is seeking to hire a qualified individual to be the 2020 Nationals Entry Clerk.

Entry Clerk Needed for 2020 ASCA National Specialty in Conyers, Georgia

Job Description:

Entries for the ASCA National Specialty will be processed by the Nationals Entry Clerk. The ASCA Board will hire, bond and pay the Nationals Entry Clerk to take the entries for the Nationals Specialty.

Applicant Skills and Qualifications:

Excellent Time Management, Effective and Timely Communication with Entrants, Exceptional Customer Service, Typing, Data Entry, Organization, Attention to Detail, Confidentiality, General Knowledge of ASCA Programs

Job Duties:

· Before entry opening date, work with Host Consortium regarding bank account for entry deposits and set up credit card payment system

o Make timely and accurate deposits to the bank account (sometimes weekly)

o Provide all deposit amounts (made personally or via credit card or PayPal) to designated Host Consortium representative

· Before entry opening date, work with Entry Software Provider to set up and initialize the entry software (make necessary updates) and provide Host Consortium with payment instructions

· Before entry opening date, work with Host Consortium to develop confirmation letter to be sent to all entrants and provide to Entry Software Provider

· Before entry opening date, purchase (at Host Consortium’s expense) all necessary office products including, but not limited to: file folders, folder labels, file boxes (~4), copy paper, labels for welcome packets and armbands

· Receive all entries for Nationals

· Process all entries in a timely manner, which includes verifying information (on ASCA Website or with entrants) and making the necessary changes

· Answer entrant questions, or quickly find answers by contacting the appropriate person

· Log and file each entry by owner/handler’s name

· Develop email contact list

· Copy and forward pertinent information (such as sponsorship requests, parade bios, worker and vendor forms) to appropriate parties

o Provide regular reports to Agility Trial Secretary

o Provide Tracking Chair with entries for the draw

o Provide Chair with ribbon counts for accurate ordering

· Log all reservations including, but not limited to: Welcome Reception tickets, Nationals Banquet tickets, Nationals Catalog sales, advertisements, RV spaces, grooming spaces

· Hold cleaning deposit checks separately

· Keep track of all write-ups/bios for Parades of Rescue/Titleholders/Veterans, Most Versatile Junior, and 500 Club Parade

· Keep track of all volunteer slips and provide appropriate Chairs with volunteer lists

· Send confirmation email to each entrant as their packet is completed

· Work with ASCA Business Office to process all Finals entries

· Coordinate and confirm eligible refunds

· After entry closing date, provide all reports to appropriate Chairs

· After entry closing date, arrange for ordering of armbands

· Ensure that entry files are available at Nationals (personal transport or via post)

· During Nationals, be available to check-in entrants and answer entry related questions

· After Nationals, provide all entry forms to ASCA Business Office

· After Nationals, acquire results from appropriate Chairs; log results; provide results to ASCA Business Office, ASCA Webmaster, Aussie Times Editor (along with win shots), and any members who requested them

· After Nationals, coordinate with Nationals Photographer to provide win shots to ASCA Webmaster and Aussie Times Editor

· After Nationals, mail Nationals Catalogs (with complete results) to any members who purchased them

ASCA will pay $1.25 to $1.50 per entry.

Please send your resume to the Executive Secretary at [email protected] by July 1, 2019, for consideration.


Kalla Jaco
Executive Secretary, Australian Shepherd Club of America
[email protected] | (737) 704-1685
6091 E. State Hwy 21, Bryan, TX 77808