Current Motions

Motions currently under consideration of the Board of Directors will be posted to this page by the 11th of every month. Feedback on any motion should be directed to [email protected] for distribution to the Board.
 
Motions brought before the Board for discussion and vote must be done so in accordance with ASCA’s Policies and Procedures. All motions are sent to the Executive Secretary for distribution to the Board and the membership (except confidential or sensitive issues). Motions are made between the 1st and the 10th of each month. The comment period extends until the 19th of the month. Voting begins on the 20th (or first business day thereafter) of each month and ends five business days later, with results distributed immediately.
 
Each year, from December 20 through January 2, the Board of Directors observes the holiday season. During this period all requests for comments and votes on all non-emergency issues will be delayed until the next voting cycle. The December voting period will be adjusted each year to have the voting cycle end on December 20th (or earlier if the 20th falls on a weekend). The January motion cycle will start the first business day after January 2nd.
 
 
Kalla E. Jaco
Executive Secretary | [email protected]

Members,
 
The following motion is currently before the ASCA Board for discussion. Voting will take place from July 20-26. If you have any comments, please respond to this email or send them to the Executive Secretary: [email protected] by July 19.

BD.18.98 ASCA Privacy Policy

Motion by Vest

Second by Silveira

I move to approve the attached ASCA Privacy Policy which will be posted on the ASCA website. This policy was developed to answer requirements in the GD​PR Privacy Policy enacted in the EU in May 2018. This policy requires all businesses that retain private information on EU citizens to maintain a policy that details the storage​/retention​ of such information.

​Additional information re/the new policy:

Informative document detailing GDPR requirements: https://termsfeed.com/blog/gdpr-privacy-policy/

​ASCA Privacy Policy, as attached, has been reviewed and approved by Counsel.

Who is affected: ASCA

Effective date: Immediately upon approval by the Board of Directors

*Attachment: ASCA Privacy Policy Rev1 7-10-2018

Members,
 
The following motion is currently before the ASCA Board for discussion. Voting will take place from July 20-26. If you have any comments, please respond to this email or send them to the Executive Secretary: [email protected] by July 19.

RA.18.03 Change to Rally Rules 15.7.2 ASCA Rally Judges Seminar

Motion by Busquets

I move to approve the new online education requirements for Rally judges.

Committee recommendation:

Ballot – RC Motion 18.14 – Rally Judges Seminar / Continuing Education

Motion by Corinne Shanks

Second by Karen Black

I move to require all ASCA Rally judges to complete the on-line education seminar every 2 years. Credit will no longer be given for attendance at Nationals live seminars.

Current wording:

15.7.2 ASCA Rally Judges Seminar

All ASCA Rally Judges will be required to participate in the ASCA Rally Judges Education Seminar online or in person at least every two years. A notice will be sent by the Business Office to all ASCA Rally Judges during the first week of January in odd-numbered years (i.e. 2017, 2019, etc.). All sections in the Supplemental Packet must be answered correctly to receive credit for participating in the seminar. The completed Supplemental Packet must be returned to the Business Office within 60 days of the distribution date of the notice from the Business Office. The seminar may be watched repeatedly, and Supplemental Packet resubmitted repeatedly until all questions are answered correctly. In mid-February of odd numbered years, the Business Office will contact any judge who has not returned his/her Supplemental Packet to assure that the exam was received. Judges not returning the completed Supplemental Packet by the deadline will be removed from the approved ASCA Judges Directory and will need to reapply if they choose to judge ASCA Rally again in the future. Judges who participate in the Judges Seminar at ASCA Nationals in the fall of an even-numbered year (i.e. 2016, 2018, etc.), will receive credit for completing their 2-year continuing education provided they submit a completed Supplemental Packet with all questions answered correctly to the Business Office within 60 days of the live seminar. New ASCA Rally judges who completed their application process in the last quarter of an even-numbered year (i.e. 2016, 2018, etc.) will receive credit for completing their 2-year continuing education during their application process.

Proposed wording:

15.7.2 ASCA Rally Judges Seminar

All ASCA Rally Judges will be required to participate in the ASCA Rally Judges Education Seminar online or in person at least every two years. A notice will be sent by the Business Office to all ASCA Rally Judges during the first week of January in odd-numbered years (i.e. 2017, 2019, etc.). All sections in the Supplemental Packet must be answered correctly to receive credit for participating every two years. A notice will be sent by the Business Office to all ASCA Rally Judges during the first week of January in odd-numbered years (i.e. 2017, 2019, etc.). All sections in the Supplemental Packet must be answered correctly to receive credit for participating in the seminar. The completed Supplemental Packet must be returned to the Business Office within 60 days of the distribution date of the notice from the Business Office. The seminar may be watched repeatedly, and Supplemental Packet resubmitted repeatedly until all questions are answered correctly. In mid-February of odd numbered years, the Business Office will contact any judge who has not returned his/her Supplemental Packet to assure that the exam was received. Judges not returning the completed Supplemental Packet by the deadline will be removed from the approved ASCA Judges Directory and will need to reapply if they choose to judge ASCA Rally again in the future. Judges who participate in the Judges Seminar at ASCA Nationals in the fall of an even-numbered year (i.e. 2016, 2018, etc.) will received credit for completing their 2 – year continuing education provided they submit a completed Supplemental Packet with all questions answered correctly to the Business Office within 60 days of the live seminar. New ASCA Rally judges who completed their application process in the last quarter of an even-numbered year (i.e. 2016, 2018, etc.) will receive credit for completing their 2-year continuing education during their application process.

Comments/rationale: Currently our rules require attendance at a live seminar at Nationals, or completion of the on-line seminar, once every 2 years. The problem is that our seminars do not always cover what is presented in the on-line seminar. Based on course reviews and comments from judges that do not seem to understand the rules, and the number of illegal courses submitted by judges, it is felt that the on-line seminars could provide much more comprehensive, and pertinent, information to all judges.

Obedience now requires all judges to complete the on-line education. Their live seminars are on various topics appropriate to the time and speakers available. I am proposing the same for Rally education. All judges will be required to complete the on-line training every other year, as outlined in the rule book.

Who is affected: Judges that currently attend the live seminar at Nationals will now be required to complete the on-line education. The majority of judges already complete the on-line education.

Business Office notified: 6/17/18

Effective date: June 1, 2019

Results of Committee vote:

Approve: 10

Oppose: 0

Abstain: 2

Not-voting: 2

Members,
 
The following motion is currently before the ASCA Board for discussion. Voting will take place from July 20-26. If you have any comments, please respond to this email or send them to the Executive Secretary: [email protected] by July 19.

RA.18.04 Change to Rally Rules 15.1.3 Rally Judge Application Process

Motion by Busquets

I move to approve the re-sequence of the Rally Judges Application Process.

Committee recommendation:

RC Motion 18.15 – Rally Judge Application Process

Motion by Corinne Shanks

Second by Karen Black

I move to re-sequence the Rally Judge Application Process.

Current wording:

15.1.3 Application Process

a. Applicants must be at least 21 years old.

b. Submit an application to the ASCA Business office. Upon verification of qualifications, the applicant will be sent an Open Book test and a request for a complete set of Rally courses (one for each level).

c. Pass with 100% the ASCA Rally Open Book Test. The test may be retaken until all questions have been answered correctly.

d. Submit a complete set of courses (one for each level) and have them approved. A completed ASCA Rally Course Checklist (available on the ASCA Website) must be submitted with the courses.

e. Complete the Judges Education Seminar, available free online, or submit proof of attendance at a live Judges Education Seminar within the preceding 12 months. To get the link for the online seminar please contact the ASCA Business Office or the ASCA Rally Committee Chair.

f. Once all steps above are completed within the time frame outlined in 15.1.4, the ASCA Business Office will forward the applicant’s information to the Board of Directors for approval.

Proposed wording:

15.1.3 Application Process

a. Applicants must be at least 21 years old.

b. Submit an application to the ASCA Business office.

c.  Upon verification of qualifications, the applicant will complete the Judges Education Seminar, available free online or submit proof of attendance at a live Judges Education Seminar within the preceding 12 months.  To get the link for the online seminar please contact the ASCA Business Office or the ASCA Rally Committee Chair.

d. Upon completion of the Judges Education Seminar, the applicant will be sent an Open Book test and a request for a complete set of Rally courses (one for each level), with completed Rally Course Checklist.

e. Pass with 100% the ASCA Rally Open Book Test. The test may be retaken until all questions have been answered correctly.

f. Submit a complete set of courses (one for each level) and have them approved. A completed ASCA Rally Course Design Checklist (available on the ASCA Website) must be submitted with the courses.

g. Once all steps above are completed within the time frame outlined in 15.1.4, the ASCA Business Office will forward the applicant’s information to the Board of Directors for approval.

Comments/rationale: The current process requires the applicant to take the test, and complete a full set of rally maps, prior to completion of the judges’ education. Information in the education first would provide information pertinent to the test, and for completion of their map set.

Who is affected: The process has not been changed for the applicant, so they will only benefit from this change. The ASCA Business office will need to re-sequence the order in which steps are sent to the applicant.

Business Office notified: 6/17/18

Effective date: Immediately upon approval by the Board of Directors

Results of Committee vote:

Approve: 11

Oppose: 0

Abstain: 1

Not-voting: 2