Current Motions

Motions currently under consideration of the Board of Directors will be posted to this page by the 11th of every month. Feedback on any motion should be directed to [email protected] for distribution to the Board.
 
Motions brought before the Board for discussion and vote must be done so in accordance with ASCA’s Policies and Procedures. All motions are sent to the Executive Secretary for distribution to the Board and the membership (except confidential or sensitive issues). Motions are made between the 1st and the 10th of each month. The comment period extends until the 19th of the month. Voting begins on the 20th (or first business day thereafter) of each month and ends five business days later, with results distributed immediately.
 
Each year, from December 20 through January 2, the Board of Directors observes the holiday season. During this period all requests for comments and votes on all non-emergency issues will be delayed until the next voting cycle. The December voting period will be adjusted each year to have the voting cycle end on December 20th (or earlier if the 20th falls on a weekend). The January motion cycle will start the first business day after January 2nd.
 
 
Kalla E. Jaco
Executive Secretary | [email protected]

Members,

The following motion is currently before the ASCA Board for discussion. Voting will take place from November 20-26. If you have any comments, please respond to this email or send them to the Executive Secretary: [email protected] by November 19.

BD.18.163 Consecutive Years of Membership

Motion by Silveira

Second by Gann

I move to change the word “consecutive” to the phrase, “continuous, without a lapse in Membership,” in the following ASCA Governing Documents where the word continuous is being used.

 

Current Wording:

Bylaws:

7.4 Section 4 Qualifications

A candidate for election as a Director of the Club must have been a Full Member of the Club, as defined in ARTICLE IV, SECTION 1 of these BYLAWS, for a period of eight (8) consecutive years prior to March 1 of the year of standing for election as such Director, and must remain in good standing as a Full Member during such Director’s candidacy and entire tenure as a Director. The Board of Directors may establish rules governing the procedures, deadline dates and disclosures relating to such election and the candidates for election.

 

Committee Procedures:

2.3 Terms and Appointments

  1. Each year, the Committees shall hold an election of its Chair within 30 days following the Board of Directors Spring Meeting. Chairs shall serve a one-year term and may be reelected. The person elected Chair must have served a minimum of one year on that respective committee and a minimum of three consecutive years as a Full ASCA Member in good standing. This person may come from within or outside the current committee membership. If the Committee Chair comes from within the Committee, then that person will be replaced with someone from the Chairperson’s region. If the elected Committee Chair is not a Committee member, then the Board of Directors must approve that person. Upon completion of the one-year term as Chair, the Chairperson may remain on the committee for the duration of his/her original appointed term. This may result in an additional committee member. If the term of the Chairperson occurs during the second year of the original appointed term, no additional time is granted upon the completion of the term as Chair.

  1. New Committees created in ASCA will have the position of Committee Chair and

Liaison appointed by the Board until the Committee is organized, then Committee Members will elect the Chair and the Liaison. The person elected as Committee Chair must have been a Member in good standing of ASCA for three (3) consecutive years.

 

Registry Rules:

2.7 Kennel Name Regulations

  1. Applicant(s) must have been a Full ASCA member(s) in good standing for the two (2) previous consecutive years. Applicant(s) must be 18 years of age or older.

 

Stockdog Rules:

24.7.2 Determining Availability and Qualifications

The qualifications are as follows:

  1. A judge that is not currently an ASCA member must become a member of ASCA and remain a member for 5 consecutive years before being considered for ASCA Finals judge.

 

28.3.1 Membership

The applicant Apprentice Judge must be a member in good standing for a period of 5 consecutive years immediately preceding their application to become an ASCA Stockdog Judge. The only way to become as ASCA Stockdog Judge is through the Apprentice Program.

 

29.5.1

Each year, the Committee shall hold an election of its Chair during the period of 30 days before to 30 days after the Board of Directors Spring Meeting.

  1. The Chair must have been a full ASCA Member in good standing for three consecutive years.

 

Proposed Wording:

Bylaws:

7.4 Section 4 Qualifications

A candidate for election as a Director of the Club must have been a Full Member of the Club, as defined in ARTICLE IV, SECTION 1 of these BYLAWS, for a period of eight (8) continuous (without a lapse in Membership) years prior to March 1 of the year of standing for election as such Director, and must remain in good standing as a Full Member during such Director’s candidacy and entire tenure as a Director. The Board of Directors may establish rules governing the procedures, deadline dates and disclosures relating to such election and the candidates for election.

 

Committee Procedures:

2.3 Terms and Appointments

  1. Each year, the Committees shall hold an election of its Chair within 30 days following the Board of Directors Spring Meeting. Chairs shall serve a one-year term and may be reelected. The person elected Chair must have served a minimum of one year on that respective committee and a minimum of three continuous (without a lapse in Membership) years as a Full ASCA Member in good standing. This person may come from within or outside the current committee membership. If the Committee Chair comes from within the Committee, then that person will be replaced with someone from the Chairperson’s region. If the elected Committee Chair is not a Committee member, then the Board of Directors must approve that person. Upon completion of the one-year term as Chair, the Chairperson may remain on the committee for the duration of his/her original appointed term. This may result in an additional committee member. If the term of the Chairperson occurs during the second year of the original appointed term, no additional time is granted upon the completion of the term as Chair.

  1. New Committees created in ASCA will have the position of Committee Chair and

Liaison appointed by the Board until the Committee is organized, then Committee Members will elect the Chair and the Liaison. The person elected as Committee Chair must have been a Member in good standing of ASCA for three (3) continuous (without a lapse in Membership) years.

 

Registry Rules:

2.7 Kennel Name Regulations

  1. Applicant(s) must have been a Full ASCA member(s) in good standing for the two (2) previous continuous (without a lapse in Membership) years. Applicant(s) must be 18 years of age or older.

 

Stockdog Rules:

24.7.2 Determining Availability and Qualifications

The qualifications are as follows:

  1. A judge that is not currently an ASCA member must become a member of ASCA and remain a member for 5 continuous (without a lapse in Membership) years before being considered for ASCA Finals judge.

 

28.3.1 Membership

The applicant Apprentice Judge must be a member in good standing for a period of 5 continuous (without a lapse in Membership) years immediately preceding their application to become an ASCA Stockdog Judge. The only way to become as ASCA Stockdog Judge is through the Apprentice Program.

 

29.5.1

Each year, the Committee shall hold an election of its Chair during the period of 30 days before to 30 days after the Board of Directors Spring Meeting.

  1. The Chair must have been a full ASCA Member in good standing for three continuous (without a lapse in Membership) years.

 

Comments/Rationale: The ASCA Board of Directors decided to change the word consecutive to continuous, without a lapse in Membership. This decision was taken after a problem was encountered regarding the interpretation of the word consecutive. The Board’s decision was made after consultation with our Attorney. The goal is to use uniform language in all ASCA’s governing documents to prevent misunderstanding.

This motion is Administrative only. It makes no changes to ASCA’s titling programs.

 

Affected: This motion will not affect ASCA’s Programs, the Business Office Staff, the Webmaster.

This motion will affect the Membership.  It is intended this change will clarify membership requirements as used throughout ASCA’s Governing Documents.

This motion will affect the Executive Secretary who performed the research to find these references and will need to make the changes.

 

Effective Date: Immediately upon approval by the Board of Directors

Members,

The following motion is currently before the ASCA Board for discussion. Voting will take place from November 20-26. If you have any comments, please respond to this email or send them to the Executive Secretary: [email protected] by November 19.

BD.18.164 Addition to Policy Book 14 Members in Good Standing

Motion by Gann

Second by Gray

I move to add the below statement in the ASCA Policy Book, section (14) Members in Good Standing:

“An ASCA member who is not in good standing is prohibited from sponsoring National Specialty/Finals classes or placing any type of advertisement in the ASCA National Specialty Catalog.”

 

Current Wording:

14 Member in Good Standing

A person must be in good standing with ASCA and its Affiliates in order to utilize any of ASCA’s programs, including the registry, obtain any of its benefits, or represent ASCA in any manner, including acting as a judge. A person who is not in good standing may not act as a handler of a dog at any ASCA event. (Effective January 2018) To remain in good standing, a person must comply with all the rules and regulations of ASCA and its Affiliates and conduct himself or herself in such manner as to advance the interests of ASCA and the breed.

A person is not in good standing with ASCA, and is thus not entitled to utilize its programs, obtain its benefits, or represent it in any capacity, if such person:

  1. Is currently under discipline imposed by ASCA or by any of its Affiliates;
  2. Is not in compliance with the Dishonored Funds Policy set forth in Section 19.4 below; or
  3. Is currently suspended from privileges for any reason by the American Kennel Club (USA), the Canadian Kennel Club (Canada), the United Kennel Club (USA), the Kennel Club (United Kingdom) or the Federation Cynologique Internationale (FCI). A person not in good standing with ASCA because of this subsection (c) may request the Board of Directors to reinstate such person to good standing and the Board’s determination shall be final.

A person not in good standing with ASCA remains not in good standing until the reason therefor has been rectified or removed.

 

Proposed Wording:

14 Member in Good Standing

A person must be in good standing with ASCA and its Affiliates in order to utilize any of ASCA’s programs, including the registry, obtain any of its benefits, or represent ASCA in any manner, including acting as a judge. A person who is not in good standing may not act as a handler of a dog at any ASCA event. (Effective January 2018) To remain in good standing, a person must comply with all the rules and regulations of ASCA and its Affiliates and conduct himself or herself in such manner as to advance the interests of ASCA and the breed.

A person is not in good standing with ASCA, and is thus not entitled to utilize its programs, obtain its benefits, or represent it in any capacity, if such person:

  1. Is currently under discipline imposed by ASCA or by any of its Affiliates;
  2. Is not in compliance with the Dishonored Funds Policy set forth in Section 19.4 below; or
  3. Is currently suspended from privileges for any reason by the American Kennel Club (USA), the Canadian Kennel Club (Canada), the United Kennel Club (USA), the Kennel Club (United Kingdom) or the Federation Cynologique Internationale (FCI). A person not in good standing with ASCA because of this subsection (c) may request the Board of Directors to reinstate such person to good standing and the Board’s determination shall be final.
  4. A person who is not in good standing with ASCA is prohibited from sponsoring National Specialty/Finals classes or placing any type of advertisement in the ASCA National Specialty Catalog.

A person not in good standing with ASCA remains not in good standing until the reason therefor has been rectified or removed.

 

Comments/Rationale: Only ACSA members in good standing are allowed to sponsor National Specialty classes or advertise in the National Specialty Catalog.

 

Affected: Members NOT in good standing with ASCA or currently suspended from privileges for any reason by the American Kennel Club (USA), the Canadian Kennel Club (Canada), the United Kennel Club (USA), the Kennel Club (United Kingdom) or the Federation Cynologique Internationale (FCI).

 

Effective Date: Immediately upon approval by the Board of Directors

Members,

The following motion is currently before the ASCA Board for discussion. Voting will take place from November 20-26. If you have any comments, please respond to this email or send them to the Executive Secretary: [email protected] by November 19.

BD.18.165 Changes to Registry & Kennel Registration Rules

Motion by Silveira

Second by Busquets

I move to make the following changes to the Registry Rules and the Kennel Registration Rules as highlighted.

 

Current Wording:

1.4 Individual Dog Registration Rules and Procedures

1.4.9 Consent for Use of Kennel Name

No dog shall be registered with a name including an ASCA registered kennel name, or similar sounding name, as a prefix or suffix without the consent of the registered kennel name owner.

 

1.4.10 Registered Name

Once the dog is registered in ASCA, this one name will be retained on all future breeding’s except as outlined in Ch 1 Sec 1.4.11. If a possibility of name duplication is evident, the owner will be notified and asked to submit a new name. Dog’s names are limited to thirty (30) letters including spaces, punctuation and the ASCA registered kennel name.

 

1.4.11 Additional Letters

Up to twenty (20) additional letters including spaces, punctuation and the ASCA registered kennel name can be used. An additional fee as determined by the ASCA Board of Directors is due at the time of registration. (Effective July 2011)

 

2.7 Kennel Name Regulations

  1. Applicant(s) must have been a Full ASCA member(s) in good standing for the two (2) previous consecutive years. Applicant(s) must be 18 years of age or older.
  2. Kennel names registered from 1971 to 1/15/76 are a lifetime issue and may not be reassigned except by transfer. There are no further kennel renewal fees unless the kennel name is transferred.
  3. Kennel names registered from 1/15/76 to the current date must be renewed every three years. Kennel name will be considered abandoned if renewal payment is not postmarked on or before expiration date. The original owner of the kennel name may renew or transfer the abandoned kennel name for the first 19 five years following the abandonment of the kennel name, but after the five years has passed, anyone can register the kennel name as their own.
  4. All owners or partners of said kennel name must sign an application for kennel name to be included on certificate and registry office files pertaining to same. Once the kennel name is accepted and registered with ASCA, no other breeder or owner will be permitted to use the kennel name or sound alike names without written permission of the recorded owner of said kennel name, when the Kennel Name is placed at the beginning of a dog’s name or at the end when it is preceded by the word “of”.

 

  1. Dog’s names are limited to thirty (30) letters including spaces and kennel name as stated under Individual Dog Registrations. It is suggested that the kennel name not contain the words Aussies, Kennels, Farms, etc. as the entire kennel name is required to be used when naming the dog.
  2. A kennel name will be recognized only if it is registered with ASCA.
  3. A fee will be required to make any deletions, additions or transfers in ownership of a kennel name registration.
  4. No variations in spelling or sound alike will be allowed.
  5. No color used independently will be allowed.
  6. A kennel name application and the registration fee must be submitted to the ASCA Business Office when either the initial or renewal application is made.
  7. After fifteen (15) years, a kennel name is permanent.
  8. No offensive or profane language will be permitted.
  9. No new kennel name may contain the exact name of an existing registered kennel.
  10. Renewal applications must be submitted by a present Full member in good standing with ASCA.
  11. Renewal notices must be sent by the ASCA Business Office.
  12. The Business Office will list kennel names in the Aussie Times with notation to send objections and the reason for the objection to the Business Office for consideration.

 

Proposed Wording:

1.4.9 Consent for Use of Kennel Name

No dog shall be registered with a name including an ASCA registered kennel name, no variations in spelling, no similar or sound alike name will be allowed, as a prefix or suffix without the signature of the registered kennel name owner on the Individual Dog Registration Application.

If a kennel owner discovers any similar sounding kennel name or any variation in spelling to their registered kennel at the beginning or end of a dog’s registered name that was not permitted by the kennel owner, the kennel owner must notify the Registrar immediately.

 

1.4.10 Registered Name

Once the dog is registered in ASCA, the registered name will be retained on all future breeding’s except as outlined in Ch 1 Sec 1.4.11. If a possibility of name duplication or kennel name violation (as outlined in section 1.4.9) is evident to the registrar, the owner will be notified and asked to submit a new name. Dog’s names are limited to thirty (30) characters including spaces, punctuation and the ASCA registered kennel name unless the extended name fee is included to extend the name as outlined in section 1.4.11.

 

1.4.11 Additional Characters

Up to twenty (20) additional characters including spaces, punctuation and the ASCA registered kennel name can be used. An additional fee as determined by the ASCA Board of Directors is due at the time of registration. (Effective July 2011)

 

2.7 Kennel Name Regulations

2.7.1

All Applicants and co-applicants must have been Full ASCA members in good standing for five (5) continuous years without a lapse in membership prior to applying for a Registered Kennel Name. (Effective January 1, 2019) Junior members and service members are not eligible.

Grandfather clause: Any potential applicant who became a full member on or before December 31, 2018 will be permitted to register a kennel name under the previous rules and regulations.

 

2.7.2

Registered Kennel Names are a lifetime issue and may not be reassigned except by transfer. There are no further fees unless the kennel name is transferred.

 

2.7.3

All owners and co-owners of said kennel name must sign the Individual Dog Registration Application for kennel name to be included on the registration certificate and any pertaining Registry Office files. Once the kennel name is accepted and registered with ASCA, no other breeder, Kennel Owner, or Dog Owner will be permitted to use the kennel name at the beginning or end of a dog’s name. No variations in spelling, no similar or sound-alike name will be allowed without the written permission of all owners of the Registered Kennel Name in question.

 

2.7.4

Dogs’ names are limited to thirty (30) characters including spaces, punctuation and kennel name, as stated on the Individual Dog Registration Application, unless an additional fee is remitted for additional characters as outlined in section 1.4.11.  The kennel name should not contain the words Aussies, Kennels, Farms, etc. as the entire registered kennel name is required to be used when naming the dog.

 

2.7.5

Up to twenty (20) additional characters including spaces, punctuation and the ASCA registered kennel name can be used. An extended name fee as determined by the ASCA Board of Directors is due at the time of registration.

 

2.7.6

A kennel name will be recognized only if it is registered with ASCA.

 

2.7.7

A fee will be required to make any changes in ownership of a registered kennel name. Membership requirements as outlined in 2.7.1 apply to any new owners and co-owners.

 

2.7.8

No color used independently will be allowed.

 

2.7.9

A kennel name application and registration fee must be submitted to the ASCA Business Office  to register a kennel name.

 

2.7.10

No offensive or profane language will be permitted.

 

2.7.11

No new kennel name may contain the exact name of an existing registered kennel, and no sound-alike or similar sounding name, or any variation in spelling will be allowed.

 

2.7.12

The Business Office will list new kennel names in the Aussie Times with notation to send objections and the reason for the objection to the Business Office for consideration.  Newly Registered Kennel names will not be approved prior to 45 days after the announcement has been published in the Aussie Times.  Objections to Kennel Name approvals must be made immediately upon discovery of a valid concern but are not limited to the 45-day Aussie Times publication waiting period.  Such objections must be submitted to the Registrar at the ASCA Business Office.

 

New Fee Structure

Kennel Registration Fee                 $200.00

Kennel Transfer Fee                       $15.00

Duplicate Kennel Certificate          $10.00

 

Comments/Rationale: These changes were made with the help of ASCA’s Registrar. Sarah Jackson’s assistance was invaluable in creating a new document to better serve ASCA. Her experience as our Registrar was vital to uncover some long-standing issues that should simplify the Registration process. Thank you, Sarah!

 

The Kennel Registration Rules came into question. Upon researching the issue, it was discovered there was not a clear direction provided by the rules to provide an adequate answer. The research also unearthed concerns regarding trademark law. Members creation of a Kennel name falls under Trademark protections. ASCA’s Rules do not provide for such protections. The following rule changes were created to resolve these issues.

 

Effective Date: Immediately upon approval by the Board of Directors

Members,

The following motion is currently before the ASCA Board for discussion. Voting will take place from November 20-26. If you have any comments, please respond to this email or send them to the Executive Secretary: [email protected] by November 19.

BD.18.170 Addition to Policy Book 8.2 Communication – Anonymous Letters

Motion by Roberts

Second by Boone

I move to add the following new policy.

 

Current Wording:

No current wording.

 

Proposed Wording:

8.2 Communication

  1. The ASCA Board will generally not accept, discuss, or act upon any comment or complaint that is anonymous in nature, except as already provided by regulation.

 

Comments/Rationale: This is a “unwritten” policy that needs to be documented.

 

Affected: Board of Directors

 

Effective Date: Immediately upon approval by the Board of Directors

Members,

The following motion is currently before the ASCA Board for discussion. Voting will take place from November 20-26. If you have any comments, please respond to this email or send them to the Executive Secretary: [email protected] by November 19.

BD.18.169 Change to Committee Procedures 2.5 Board Liaison

Motion by Gray

Second by Roberts

I move to change the wording of Committee Procedure 2.5 Board Liaison.

 

Current Wording:

  1. All material from ASCA Committees must have the approval of their liaison before publication in the Aussie Times.

 

Proposed Wording:

  1. All material from ASCA Committees must have the approval of their liaison before publication.

 

Comments/Rationale: Today committee reports/articles/statements are published in places other than just the Aussie Times. This motion brings the policy in line with what is actually happening.

 

Affected: Committees

 

Effective Date: Immediately upon approval by the Board of Directors

Members,

The following motion is currently before the ASCA Board for discussion. Voting will take place from November 20-26. If you have any comments, please respond to this email or send them to the Executive Secretary: [email protected] by November 19.

OB.18.04 Judge’s Education Deadline Extension

Motion by Roberts

I move to approve the below motion from the Obedience committee.

 

Committee Recommendation:

Emergency motion;

Motion by Katie van de Sandt

Second by Penny Jameson

I move to extend the deadline for completing judge’s education for obedience judges to May 31, 2019.

 

Comments/Rationale: May 31 is the ASCA year end. Judges were not aware in many instances of this – and judges in other registries may not be aware at all. This gives us some time to inform and may also allow for the Google Classroom program to be available. It also gives us time to formulate a plan of action to keep track of completions – the original motion did not address that or informing judges.

 

Affected: Obedience Judges

 

Effective Date: Immediately upon approval by the Board of Directors

 

Results of Committee Vote:

Approve: 7

Oppose: 0

Abstain: 0

Non-Voting: 4

Other ideas to discuss, but not opposed totally: 1

Comment from Katie van de Sandt: I believe the major impact of this would be the other organization’s judges being relieved of the pressure of doing this during a busy time of year for most of us. The business office might also benefit from a more concise outline of a procedure for this, which the extension might allow to happen.

Comment from Laurie Rubin: I voted for the third option in the emergency motion poll-other idea to be emailed to the committee. I think it is important to notify judges, remind them of/explain to them the judge continuing education requirement and provide all the forms in a clearer, easier format. I support Katie’s work with the Business Office on this. I don’t think there is an emergency. I think we could more carefully discuss a motion that would extend the judge education certification deadline to May 31, 2019 and then send a motion to the Board for their December voting cycle. We wrote into the current rule an allowance for judges who miss the Dec. 31 deadline. Under the current rule, if  judge misses the Dec. 31 deadline, they merely need to certify by the time they judge their next obedience trial. No one will lose their status on the ASCA obedience judge list unless they do not certify for 2 more years, by January 1, 2021.

Comment from Sandy Walroth: Think we need to extend it, since the education program isn’t yet fully available.

Comment from Katie van de Sandt: My rationale is that this would give judges that support the smaller clubs time to digest it – if Jan and I did not get the email, there seems to be a good chance neither did AKC or CKC judges. This gives them more time. Laurie feels rally judges may be adversely impacted because of their January CE deadline, but this actually would give them another 4 months to complete it.

Members,

The following motion is currently before the ASCA Board for discussion. Voting will take place from November 20-26. If you have any comments, please respond to this email or send them to the Executive Secretary: [email protected] by November 19.

RA.18.06 Clarification of Chapter 1.14.1 Bitches in Season

Motion by Roberts

I move to approve the motion from the Rally committee.

 

Committee Recommendation:

Subject: RC Motion 18.22 – Clarification of Chapter 1.14.1 Bitches in Season

Motion by Karen Black

Second by Corinne Shanks

I move to approve the restructuring of Chapter 1.14.1 Bitches in Season.

 

Restructuring Chapter 1.14.1 Bitches in Season as written below in the Proposed Wording Section of this motion moves the Finals and Nationals references to the first sentence instead of the last and will ensure correct application of the rules for entering bitches in season in in Rally Finals and at the Nationals Rally Trial.

 

Current Wording:

1.14.1 Bitches in Season

Bitches in season are not permitted to compete and the Judge must excuse them from competition, except in National Rally Trial and Nationals Finals. Bitches in season must be crated (not placed in an exercise pen), outside the building or in a separate area at least 50 feet away from the Rally rings prior to and during the competition, except while competing.  The Judge may excuse a bitch that appears to be so attractive to males as to be a disturbing element.  (See Chapter 13: Rally Finals and Chapter 14: Nationals Rally.)

 

Proposed Wording:

1.14.1 Bitches in Season

Bitches in season are not permitted to compete and the Judge must excuse them from competition, except in Rally Finals and the Nationals Rally Trial pursuant to Chapters 13 (Rally Finals) and 14 (Nationals Rally). Bitches in season must be crated (not placed in an exercise pen), outside the building or in a separate area at least 50 feet away from the Rally rings and warm-up ring prior to and during the competition, except while competing. A BIS may not use the designated warm-up ring. The Judge may excuse a bitch that appears to be so attractive to males as to be a disturbing element.

 

Affected: Exhibitors with intact bitches are affected by this rule but this is not a rule change so there is no new affect to them; it moves the references for entering a bitch in season in Finals or at the Nationals Rally Trial to the first sentence of the section instead of having to read the whole section to find the reference at the end of the section. The Nationals Rally Secretary will be able to find the reference easily and quickly if asked about it during Nationals Week.

 

Effective Date: Upon approval by the BOD and to be included in the next publishing of the Rally Rulebook.

 

Results of Committee Vote:

Approve: 9

Oppose: 0

Abstain: 0

Non-Voting: 6