Current Motions

Motions currently under consideration of the Board of Directors will be posted to this page by the 11th of every month. Feedback on any motion should be directed to [email protected] for distribution to the Board.
 
Motions brought before the Board for discussion and vote must be done so in accordance with ASCA’s Policies and Procedures. All motions are sent to the Executive Secretary for distribution to the Board and the membership (except confidential or sensitive issues). Motions are made between the 1st and the 10th of each month. The comment period extends until the 19th of the month. Voting begins on the 20th (or first business day thereafter) of each month and ends five business days later, with results distributed immediately.
 
Each year, from December 20 through January 2, the Board of Directors observes the holiday season. During this period all requests for comments and votes on all non-emergency issues will be delayed until the next voting cycle. The December voting period will be adjusted each year to have the voting cycle end on December 20th (or earlier if the 20th falls on a weekend). The January motion cycle will start the first business day after January 2nd.
 
 
Kalla E. Jaco
Executive Secretary | [email protected]

Members,

The motion maker has made a final clarification to this motion. Please see below.

BD.19.03 Defined Terms for Affiliate Officers (Restated 2)

Motion by Vest

Second by Silveira

I move to set a range of one to three years for Officer terms to allow Clubs applying for ASCA affiliation to choose from on the Affiliate renewal/application form.

 

Current Wording:

Affiliate Club Bylaws

ARTICLE V

Section 5 THE BOARD

Section 5.1 The Board shall consist of all Officers and Directors of the Club, and five. Members of the Board shall serve a ___-year term of office, and shall be expected to attend a majority of meetings of the Board to affect the duties of their office.

 

Proposed Wording:

Section 5.1 The Board shall consist of all Officers and Directors of the Club. All of these Officers shall serve a ( * ) year term in office, and shall be expected to attend a majority of meetings of the Board to affect the duties of their office.

*(Select a term of one, two or three years.)

 

Comments/Rationale:

To better align Affiliate Officer length of term with the purpose of ASCA, which is to serve the ASCA membership, support ASCA’s mission and conduct ASCA’s titling Programs.  ASCA Affiliates do maintain a certain amount of autonomy to best serve ASCA Members regionally.  Allowing for excessive or permanent lengths of Officer terms does not support the ASCA Affiliate purpose.  This motion defines a reasonable length of term for Officers to serve between elections.

 

Affected: Affiliate applications received after implementation of this motion. If this motion is passed, will not be retroactive to include Affiliates Officer Terms within existing Affiliates.

 

Effective Date: Upon BOD approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

[email protected] | (737) 704-1685

6091 E. State Hwy 21, Bryan, TX 77808

Check us out on our Website, Facebook, and YouTube Channel

 

———- Forwarded message ———
From: Kalla Jaco | ASCA <[email protected]>
Date: Fri, Jan 11, 2019 at 4:51 PM
Subject: BOD Motion: BD.19.03 Defined Terms for Affiliate Officers (Restated)
To: ASCMembers Discussion List <[email protected]>

 

Members,

The motion maker has made some clarifications to this motion. Please see below.

BD.19.03 Defined Terms for Affiliate Officers (Restated)

Motion by Vest

Second by Silveira

I move to set a range of one to three years for Officer terms to allow Clubs applying for ASCA affiliation to choose from on the Affiliate renewal/application form.

 

Current Wording:

Affiliate Club Bylaws

ARTICLE V

Section 5 THE BOARD

Section 5.1 The Board shall consist of all Officers and Directors of the Club, and five. Members of the Board shall serve a ___-year term of office, and shall be expected to attend a majority of meetings of the Board to affect the duties of their office.

 

Proposed Wording:

Section 5.1 The Board shall consist of all Officers and Directors of the Club, and five Members of the Board. All of these Officers shall serve a ( * ) year term in office, and shall be expected to attend a majority of meetings of the Board to affect the duties of their office.

*(Select a term of one, two or three years.)

 

Comments/Rationale:

To better align Affiliate Officer length of term with the purpose of ASCA, which is to serve the ASCA membership, support ASCA’s mission and conduct ASCA’s titling Programs.  ASCA Affiliates do maintain a certain amount of autonomy to best serve ASCA Members regionally.  Allowing for excessive or permanent lengths of Officer terms does not support the ASCA Affiliate purpose.  This motion defines a reasonable length of term for Officers to serve between elections.

 

Affected: Affiliate applications received after implementation of this motion. If this motion is passed, will not be retroactive to include Affiliates Officer Terms within existing Affiliates.

 

Effective Date: Upon BOD approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

[email protected] | (737) 704-1685

6091 E. State Hwy 21, Bryan, TX 77808

Check us out on our Website, Facebook, and YouTube Channel

 

———- Forwarded message ———
From: Kalla Jaco | ASCA <[email protected]>
Date: Thu, Jan 10, 2019 at 2:46 PM
Subject: BOD Motion: BD.19.03 Defined Terms for Affiliate Officers
To: ASCMembers Discussion List <[email protected]>

 

Members,

The below motion has been submitted to the ASCA Board of Directors for their consideration. Voting will take place from January 21st – 27th, and results will be posted on January 28th.

Please send any feedback to [email protected] and I will share with the Board. The deadline for member comments is Sunday, January 20th.

BD.19.03 Defined Terms for Affiliate Officers

Motion by Vest

Second by Silveira

I motion to approve a change to Affiliate Officer term limits as shown below.

 

Current Wording:

Affiliate Club Bylaws

ARTICLE V

Section 5 THE BOARD

Section 5.1 The Board shall consist of all Officers and Directors of the Club, and five. Members of the Board shall serve a ___-year term of office, and shall be expected to attend a majority of meetings of the Board to affect the duties of their office.

 

Proposed Wording:

Section 5.1 The Board shall consist of all Officers and Directors of the Club, and five Members of the Board, who shall serve a 1 to 3-year term in office, and shall be expected to attend a majority of meetings of the Board to affect the duties of their office.

 

Comments/Rationale: To better align Affiliate Officer Term Limits with the purpose of ASCA, which is to serve the membership. ASCA Affiliates should maintain a certain amount of autonomy to best serve their membership but failing to set reasonable term limits on Affiliate Officers may not support this goal. This motion will ensure a defined time limit for Affiliate Officers.

 

Affected: Affiliate applications received after implementation of this motion. If this motion is passed, will not be retroactive to include Affiliates Officer Terms within existing Affiliates.

 

Effective Date: Upon BOD approval.

Members,

The below motion has been submitted to the ASCA Board of Directors for their consideration. Voting will take place from January 21st – 27th, and results will be posted on January 28th.

Please send any feedback to [email protected] and I will share with the Board. The deadline for member comments is Sunday, January 20th.

BD.19.05 Redefine Affiliate Application

Motion by Silveira

Second by Vest

I make the following motion to redefine the Affiliate application.

 

Current Wording:

Application to Affiliate

Paragraph 1

We hereby apply to become an Affiliate Club of the Australian Shepherd Club of America. If approved by the ASCA Board of Directors, this Club agrees to abide by the obligations of an Affiliate Club. the ASCA Articles of Incorporation, Bylaws, Dispute Rules, and all rules and guidelines pertaining to the Registry, and all program rules, including but not limited to: Agility, Conformation, Juniors, Obedience, Rally, Stockdog, and Tracking programs.

 

Paragraph 2

This Club agrees to conscientiously promote the best interests of the Australian Shepherd and the Australian Shepherd Club of America on a local level.

 

Proposed Wording:

Application to Affiliate

Paragraph 1

We hereby apply to become an Affiliate Club of the Australian Shepherd Club of America (ASCA). ASCA operates as a non-profit Club and Affiliates must be structured accordingly. If approved by the ASCA Board of Directors, this Club agrees to abide by the obligations of an Affiliate Club. the ASCA Articles of Incorporation, Bylaws, Dispute Rules, and all rules and guidelines pertaining to the Registry, and all program rules, including but not limited to: Agility, Conformation, Juniors, Obedience, Rally, Stockdog, and Tracking programs.

 

Paragraph 2

This Club agrees to represent and promote the best interests of the Australian Shepherd and the Australian Shepherd Club of America on a local level. ASCA values its Affiliate Members as partners who bring ASCA’s vision and mission benefiting the Australian Shepherd to local and regional geographic areas. Without Affiliate’s tireless dedication to these principles, the core of our mission, ASCA’s titling programs, would not be as successful as they are. The Breed is greatly served by ASCA Affiliates.

 

Comments/Rationale: To update and better define the Application to Affiliate to ensure that it is clear and concise regarding the structure of Affiliates and their purpose for ASCA.

 

Affected: New Affiliates.

 

Effective Date: Upon BOD approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

[email protected] | (737) 704-1685

6091 E. State Hwy 21, Bryan, TX 77808

Check us out on our Website, Facebook, and YouTube Channel

Members,

The below motion has been submitted to the ASCA Board of Directors for their consideration. Voting will take place from January 21st – 27th, and results will be posted on January 28th.

Please send any feedback to [email protected] and I will share with the Board. The deadline for member comments is Sunday, January 20th.

BD.19.06 Clarification of 1.4.9 Consent for Use of Kennel Name

Motion by Silveira

Second by Vest

I move to replace section 1.4.9 of the Kennel Registry Rules with the following language.

 

Current Wording:

Kennel Registry Rules

1.4.9 Consent for Use of Kennel Name

No dog shall be registered with a name including an ASCA registered kennel name, or similar sounding name, as a prefix or suffix without the consent of the registered kennel name owner.

 

Proposed Wording:

1.4.9 Consent for Use of Kennel Name

No dog shall be registered with a name which includes as a prefix or suffix an ASCA registered kennel name, a name which includes a variation of an ASCA registered kennel name, or a name which includes a name deceptively similar to an ASCA registered kennel name as determined by ASCA’s Board of Directors, without the consent and signature of the owner of the registered kennel name on the Individual Dog Registration application.

 

Comments/Rationale: Per our Attorney’s suggestion to improve the newly changed Kennel Registry Rules based on our recent experience.

[“I also believe the Board should amend the first sentence of 1.4.9, assuming Ken’s motion passed in the form set out in his motion on December 4.  That sentence is a run-on.  I propose the following language:

No dog shall be registered with a name which includes an ASCA registered kennel name, a name which includes a variation of an ASCA registered kennel name, or a name which includes a name deceptively similar to an ASCA registered kennel name as determined by ASCA’s Board of Directors, without the consent and signature of the owner of the registered kennel name on the Individual Dog Registration Application.

I added the “deceptively similar” language, but made the Board, rather than the Business Office, the arbiter of what is deceptively similar.”]

 

Effective Date: Immediately upon approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

[email protected] | (737) 704-1685

6091 E. State Hwy 21, Bryan, TX 77808

Check us out on our Website, Facebook, and YouTube Channel

Members,

The below motion has been submitted to the ASCA Board of Directors for their consideration. Voting will take place from January 21st – 27th, and results will be posted on January 28th.

Please send any feedback to [email protected] and I will share with the Board. The deadline for member comments is Sunday, January 20th.

RA.19.01 Revision of ASCA Rally Course Design Checklist

Motion by Roberts

I move to approve the below motion from the Rally Committee.

 

Committee Recommendation:

RC Motion 18.36 Revision of ASCA Rally Course Design Checklist

Motion by Corinne Shanks

Second by Jan Wesen

I move to approve the Revision of the ASCA Rally Course Design Checklist.  The Checklist now reflects those items that are required to meet minimum standards of course design.  These items are bold & italics for easy reference by all judges and course reviewers.

 

The July 2018 checklist, and the revised 2019 checklist are attached.

 

Comments/Rationale: The current checklist does not specifically/clearly point out the areas necessary for a course to meet minimum standards. Judges have asked for a list, which was previously approved by the BOD. The new checklist has incorporated the required elements so that judges who use the checklist can see in advance that their course does not meet minimum requirements.

 

The revised checklist is currently being used by the course reviewers, who have found it saves time when completing the reviews. With all reviewers using the checklist, more consistent information can be sent to judges who have a course found to not meet minimum requirements.

 

Affected: Judges who use the checklist will more easily identify courses that do not meet minimum requirements. Judge applicants will more easily be able to identify where changes need to be made to their courses.

 

Webmaster will need to post new Checklist when approved by BOD.

 

Effective Date: On approval of the BOD, for publication in the 2019 Rules & Regulations.

 

Results of Committee Vote:

Approve: 10

Oppose: 0

Abstain: 0

Non-Voting: 3

Comment from Leah Swatko: It is an excellent tool to help judges find some detail they might of missed. It is also an excellent feedback tool for pre or post trial reviews presented in a consistent and uniform way.

 

Attachments:

Rally Course Design Checklist – Current

Rally Course Design Checklist – Proposed

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

[email protected] | (737) 704-1685

6091 E. State Hwy 21, Bryan, TX 77808

Check us out on our Website, Facebook, and YouTube Channel

Members,

The below motion has been submitted to the ASCA Board of Directors for their consideration. Voting will take place from January 21st – 27th, and results will be posted on January 28th.

Please send any feedback to [email protected] and I will share with the Board. The deadline for member comments is Sunday, January 20th.

TR.19.01 Tracking Interest Profile

Motion by Gann

I move to approve the attached tracking motion.

 

Committee Recommendation:

Tracking Interest Profile

Motion by Beth MacLehose

Second by Joyce Charron

I move to approve the creation of the Tracking Interest Profile.

 

Current Wording:

No current wording.

 

Proposed Wording:

(This would move the current section 8 to 9 and so forth…)

8 The Tracking Interest Profile

The fundamental feature of a Tracking Interest Profile is to evaluate a new dog and handler’s tracking style. The purpose of this profile is to help new dog and handler teams to better understand the factors involved in tracking and what style they are currently exhibiting. This information will encourage people to become involved and stay involved in ASCA tracking, especially in regions with little to no tracking currently being held. Examiner’s may run as many tracks as they feel comfortable doing during the time allotted by the club. The time is not to exceed 8 hours. This profile was designed to be held in conjunction with a tracking clinic. However, it was also designed to be flexible enough that it could be held after a few lessons with a trainer. It may also be held in conjunction with other ASCA events (e.g. conformation show on a local fairgrounds) or as a standalone event.

 

8.1 Eligibility for the Tracking Interest Profile

The Tracking Interest Profile is for any dog or handler team of any age or experience. Since dog’s tracking style may change over time, their profiles may change over time and handlers may certainly get multiple profiles.

 

8.2 The Tracking Interest Profile

ASCA will issue Official Tracking Interest Profile sheets to any qualified examiner.

  1. The examiner will need to send their qualifications to the business office along with a request for the number of profiles they want.
  2. The price of the profiles will be set by the business office. The profit from these profiles will be split evenly between the stock dog finals (to support the purpose of the breed) and the National Tracking Test.

 

8.3 Requirements for the Tracking Interest Profile Track

The following are the restrictions and minimum requirements for a Tracking Interest Profile track:

  1. The track shall be at least 60 yards and not more than 100 yards in length.
  2. The scent on the track shall be not less than 5 minutes or more than 30 minutes old.
  3. The track layer is to be the handler or other person designated by the handler.
  4. The track layer may place food in the start and end article and at about the half way point of the track.
  5. The placing of food shall be at the handler’s discretion.
  6. No part of the track shall follow any fence or boundary within 15 yards of such fence or boundary.
  7. No part of the track may be within 15 yards of any other part of the same track.
  8. No part of any track shall be laid within 15 yards of another track. However, with two (2) tracks going in opposite directions from the same area, the starting flags may be as close as 15 yards from each other.
  9. A track shall not cross a body of water or a paved road.
  10. No Tracking Interest Profile  track should have changes of cover that would be suitable for a TDX obstacle.
  11. No conflicting (cross) tracks shall be used.
  12. A track shall have a start article at the first flag, and a 2nd article at the end of the track.

 

If, because of the terrain, the examiner is unable to plot a track that meets all requirements for a Tracking Interest Profile, an explanation of the circumstances must be reported on the form.

 

8.4  Articles for the Tracking Interest Profile Track

Articles may be any articles that the handler wishes to use. This includes toys, gloves, socks, metal articles, etc. Food may be placed in or under the articles at the handlers’ discretion.

 

8.5 Start of the Tracking interest Profile Track

The start shall have a flag at the beginning, and a second flag, indicating the direction of the first leg, 30 yards from the first flag. The Tracklayer shall start at the first flag and walk the track in the manner specified in Chapter 2, Section 10 with the exception that the track is not pre-plotted.

An article shall be dropped at the start (first) flag.

The dog may be held by a person and watch the track being laid at the handler’s discretion. The person laying the tracking may turn around and engage the dog by calling its name or showing it the article if the handler so wishes.

At the direction of the examiner, the handler and dog will approach the first flag.

The handler may use any method, including restraining the dog by the leash as long as no force, directional guidance, or roughness, is used to start the dog at the first flag on the track.

The handler may pick up the article at the start flag and use it to give scent to the dog while on the track.

The examiner may give help and suggestions during the track.

The handler should remain 6-10 feet behind the dog after they pass the second flag.

 

8.6 Examiner for Tracking Interest Profile

A person who has put at least two (2) TDs/TDU’s or one (1) TD and one (1) TDU or one (1) TDX/VST or equivalent title on a dog may be an examiner for the Tracking Interest Profile. The title may be a title from ASCA, AKC, or CKC. Other organizations may be approved by the ASCA tracking committee when requested (for example titling organizations in other countries). When submitting sanctioning paperwork, a photocopy or digital copy of the title(s) the examiner earned shall be included.

 

*The following section must also be added: The Profile at the end of the motion should be added to Appendix E.

 

Comments/Rationale: Tracking is not currently a widely used program outside of WA, OR, and CA. We hope that this profile will make it easier for clubs and competitors in other parts of the country to give ASCA tracking a try. Competitors new to tracking can learn about their dogs tracking style and have a nice record of their dogs progress. This will also be a program that bring money in to the office to support tracking at the nationals. Hopefully this program will increase interest in all parts of the country and lead competitors and clubs down the wonderful and challenging road that is tracking. 😊

 

Affected: The business office would need to collect money and print off blank certificates when requested (see attached).

 

Effective Date: June 1, 2019

 

Results of Committee Vote:

Approve: 8

Oppose: 0

Abstain: 0

Non-Voting: 2

 

Attachment:

ASCA Tracking Interest Profile

AF.19.01 Affiliate Club Applicant – Tidewater ASC

Motion by Roberts

Second by Gray

I move to approve Tidewater ASC as an ASCA Affiliate Club.

Tidewater ASC

Gates, North Carolina

President: Joan Cunningham

Affiliate Rep: Heather Tyler

Effective Date: Immediately upon Board approval.