Past Motions

Motions that have been voted on by the Board of Directors in the past month will be posted to this page by approximately the last day of each month. Feedback on any motion should be directed to [email protected] for distribution to the Board..
 
As rule changes are approved, the Executive Secretary will make those changes to the rulebooks posted on the website, with the effective date noted, in order for the membership to see what changes will be in effect in the upcoming competitive season.
 
Please refer to past Secretary’s Reports for information on motions older than 30 days.

Members,

Here are the voting results for the below motion.

BD.19.37 ASCA-Hosted National Specialty

Approve: Boone, Creelman, Gann, Roberts, Silveira

Oppose: Busquets, Gray, King

Abstain: None

Non-Voting: Vest

Motion carries.

Dissent from Busquets: I’m not irreversibly opposed to ASCA hosting Nationals and I really appreciate the work that went into putting this together. However, I feel that we’re rushing a little and that it would be best for the Board to have more explicit financial information from some of the upcoming Nationals before making this change. I also think that, despite efforts to put this proposal out there for the membership to review, we did not get much feedback, except from a relatively small group on ASCMembers list. I’m not certain how the Board should interpret that silence at this point. It is possible that members don’t really care all that much as long as there is a Nationals, but I can’t be sure. Maybe this is something that should go to the membership in the form of a poll. I would like to see this added to the National Specialty Rules as a back-up in the case that no affiliate clubs bid to host Nationals on a particular year. Perhaps this would be a way to try this out before going full speed ahead.

Dissent from King: With the lack of any financial data this proposal is like buying a business without seeing the books. The number of comped positions are a concern to me. And without any information supplied by the clubs who have hosted Nationals in the past  how can a decision be made not knowing true profit or loss.  I do not see the need to take this away from the host club/s.

 

Motion by Silveira

Second by Vest

I move to approve the following proposal for ASCA-Hosted National Specialties.

 

Starting with the 2021 ASCA National Specialty to be held in Bryan, Texas, ASCA will host the National Specialty and Finals, and all profits from the event, with the exclusion of the profits from the pre and/or post shows and trials, will go to ASCA.

 

Trial Period – This proposal will be carried out on a trial basis for one complete site rotation, beginning with Bryan, Texas, in 2021, and continuing through Greeley, Colorado, in 2022, West Coast in 2023, and Conyers, Georgia, in 2024. The Board will perform a yearly evaluation of this form of Nationals hosting.

 

Policies for an ASCA-Hosted National Specialty are outlined below. The remainder of the National Specialty Rules and Regulations will need to be renumbered, starting with Premium, which was section 3 and will now be section 5. There are additional references to the “Host Club, Host Affiliate Club, ASCA Affiliate Club, Affiliate, Consortium, Specialty Consortium, Members of the Consortium” which will need to be changed to the “Nationals Committee.” This motion was reviewed and approved by the Executive Secretary to ensure the Nationals Rules would be updated correctly.

 

Current Wording:

NATIONAL SPECIALTY RULES AND REGULATIONS

1          General Explanations

1.1       Definition of National Specialty

The “National Specialty” is a show sanctioned by an ASCA affiliate club or a consortium of clubs, which includes the following events: conformation, obedience, agility, rally, junior handling, a stockdog trial, a tracking test, Most Versatile Aussie competition and other events approved by the ASCA Board of Directors.

 

1.2       Governance

The National Specialty is governed by the ASCA Board of Directors.

 

1.3       Date of Age Calculation

All competitive events at the National Specialty, except for Junior Handling, have specific age requirements for competing dogs; therefore, the first day of Nationals competition on the National Specialty schedule, usually Friday, will be used as the date for age calculation. The National Specialty is considered one show with multiple competitive events, therefore, using the first Nationals event day will not conflict with existing program rules.

 

1.4       Pre-Shows/Trials

The host affiliate(s) may choose to offer pre-trials and pre-shows as part of the National Specialty week. If pre-trials and pre-shows are offered, they will be considered part of the Nationals Specialty for the purpose of age calculation, and they will be subject to the same age calculation date as the rest of the National Specialty events.

 

1.5       Finals

Finals are invitation-only events, and although they are part of the National Specialty week, each Finals is subject to its own additional set of program rules. Please refer to each program rule book for complete rules and regulations pertaining to Finals.

 

1.6       Site

  1. The site of the ASCA National Specialty will rotate on a yearly basis, based on the following rotation and continuing for ten years: 2020 – Georgia International Horse Park, 2021 – Brazos Expo Center, 2022 – Island Grove Park, 2023 – Deschutes County Fairgrounds, 2024 – Georgia International Horse Park, 2025 – Brazos Expo Center, etc.
  2. The ASCA Board will contract with the facility and will be financially responsible for the facility.

 

1.7       Entry Clerk

Entries for the ASCA National Specialty will be processed by the Nationals Entry Clerk. The ASCA Board will hire, bond and pay the Nationals Entry Clerk to take the entries for the Nationals Specialty.

 

1.8       Financial Arrangement

Upon approval of the premium list, an advance of $5000 will be sent to the Consortium. The Nationals Chairman shall have control of the Nationals bank account. After paying for the facility and the entry clerk and after subtracting out the $5000 advance, the Board will forward all money collected from Nationals entries to the Consortium. The consortium will have the right to collect sponsorship money and to sell Nationals merchandise. The entry fees for all ASCA Program Finals will be forwarded to the Club after entries close and all entrants are confirmed.

 

2          Application

2.1       Dates

The ASCA National Specialty will be held between September 1 and December 1.

 

2.2       Application

Application to be part of a year’s consortium is available from the Executive Secretary. Affiliates may apply to host one or more elements of the National Specialty.

 

2.3       Determination

The members of the National Specialty Consortium will be determined by the ASCA Board of Directors, up to three (3) years in advance of the event. Applications must be submitted to the Executive Secretary. Incomplete applications will be returned without consideration.

 

2.4       Notification

The applicant(s) will be notified within 7 days of the Board’s decision by the Executive Secretary.

 

2.5       Agreement

  1. By acceptance of this privilege, the members of the Consortium will agree to comply with and enforce all ASCA Rules, Regulations and directives of the ASCA Board of Directors.
  2. The Affiliates selected to be part of the Consortium will each provide $500 seed money and sign a consortium agreement, outlining their mutual expectations and obligations.

 

2.6       Non-ASCA-Sanctioned Events

Any competitive event not sanctioned by ASCA, which the Consortium wishes to hold must be approved by the ASCA Board of Directors.

 

5.5       National Chairperson

The National Chairperson oversees all Secretaries and Course Director, acts as the ultimate authority over all venues, acts as liaison between the Consortium and the ASCA Board.

 

Proposed Wording:

NATIONAL SPECIALTY RULES AND REGULATIONS

1          General Explanations

1.1       Definition of National Specialty

The “National Specialty” is a show sanctioned by an ASCA affiliate club or a consortium of clubs, which includes the following events: conformation, obedience, agility, rally, junior handling, a stockdog trial, a tracking test, Most Versatile Aussie competition and other events approved by the ASCA Board of Directors.

 

1.2       Governance

The National Specialty is governed by the ASCA Board of Directors.

 

1.2.1 ASCA will form a Nationals Advisory Committee, comprised of former Nationals Chairpersons from the last five and future ASCA Nationals, whose purpose will be to oversee ASCA’s management and running of ASCA’s annual National Specialty and Finals competition.

 

1.2.2 The Nationals Advisory Committee’s duties are as follows:

  1. To assemble the Nationals Committee for each year. This committee will be appointed                               and approved by the Board at least two years, and preferably three years, ahead of the event.
  2. To solicit, recommend and prepare the contracts for Board approval for pre-trials/post-trials and pre-shows/post-shows for Nationals. These will be awarded two years in advance of the event. (See Section 1.4 below.)
  3. To solicit, recommend and prepare the contracts for Board approval for the paid workers for each Nationals, in conjunction with the Nationals Chairperson, including the entry clerk, the agility data entry clerk, stewards, stock handlers, and set-up and tear-down laborers.
  4. To advise the Nationals Committee to ensure that the National Specialty operates in a manner that will provide members with an opportunity to have a pleasant experience at an efficiently run event.
  5. To advise the Nationals Committee to ensure that the National Specialty is both financially self-sustaining and cost-positive for ASCA.
  6. To work with ASCA’s competitive program committees to ensure that rules are being followed with respect to Nationals and Finals competition. To work with other ASCA committees as needed to ensure a successful participant experience.

 

1.3       Date of Age Calculation

All competitive events at the National Specialty, except for Junior Handling, have specific age requirements for competing dogs; therefore, the first day of Nationals competition on the National Specialty schedule, usually Friday, will be used as the date for age calculation. The National Specialty is considered one show with multiple competitive events, therefore, using the first Nationals event day will not conflict with existing program rules.

 

1.4       Pre-Shows/Trials Pre-Shows and Pre-Trials and/or Post-Shows and Post-Trials

The host affiliate(s) may choose to offer pre-trials and pre-shows as part of the National Specialty week There will be pre-shows and pre-trials and/or post-shows and post-trials organized for any ASCA Program held in conjunction with the ASCA National Specialty.  If pre-shows and pre-trials and/or post-shows and post trials are offered, they will be considered part of the Nationals Specialty for the purpose of age calculation, and they will be subject to the same age calculation date as the rest of the National Specialty events.

 

1.4.1    Selection of Affiliate Pre and Post Show/Trial Hosts Affiliates who are interested in holding a pre-trial, post-trial, pre-show or post-show for a particular Nationals should submit their names to the Nationals Advisory Committee by the announced deadline. All names will be put into a lottery draw for their desired event(s). An Affiliate may only host one event every four years, unless no other Affiliates are interested in hosting. The purpose of the lottery draw is to give a fair chance to all Affiliates who wish to take part in the ASCA National Specialty by hosting a pre-show/trial.

 

1.4.2    Pre/Post Show/Trial Fees

The fees for hosting a pre or post show or trial for the ASCA National Specialty shall be determined for each Nationals by the ASCA Board of Directors, upon recommendation of the Nationals Advisory Committee.

 

1.4.3    Pre-show / Pre-trial Contracts

Affiliates selected to host a pre-show, post-show, pre-trial or post-trial shall sign a contract with ASCA and shall pay the required deposit by the required date or the next Affiliate on the selection list will be invited to host.

 

1.4.4    Non-ASCA-Sanctioned Events

Any competitive event not sanctioned by ASCA, which the Consortium wishes to hold must be approved by the ASCA Board of Directors.

 

1.5       Finals

Finals are invitation-only events, and although they are part of the National Specialty week, each Finals is subject to its own additional set of program rules. Please refer to each program rule book for complete rules and regulations pertaining to Finals.

 

1.6       Site

  1. The site of the ASCA National Specialty will rotate on a yearly basis, based on the following rotation and continuing for ten years: 2020 – Georgia International Horse Park, 2021 – Brazos Expo Center, 2022 – Island Grove Park, 2023 – Deschutes County Fairgrounds, 2024 – Georgia International Horse Park, 2025 – Brazos Expo Center, etc.
  2. The ASCA Board will contract with the facility and will be financially responsible for the facility.

 

1.7       Entry Clerk

Entries for the ASCA National Specialty will be processed by the Nationals Entry Clerk. The ASCA Board will hire, bond and pay the Nationals Entry Clerk to take the entries for the Nationals Specialty.

 

1.7       Nationals Committee

The Nationals Advisory Committee will assemble a Nationals Committee for each year, filling the following positions:

  • Nationals Chairperson
  • Nationals and Finals Stockdog Course Director (may be two separate people)
  • Nationals and Finals Conformation Secretary (may be two separate people)
  • Nationals and Finals Obedience Secretary (may be two separate people)
  • Nationals and Finals Rally Secretary (may be two separate people)
  • Nationals and Finals Juniors Secretary
  • Nationals and Finals Agility Secretary (may be two separate people)
  • Tracking Secretary
  • MVA/MVJ Secretary
  • Awards and Rosettes Chairperson
  • Sponsorship Chairperson
  • Vendors Chairperson
  • Hotels and Travel Chairperson
  • Banquets/Receptions/Nightly Dinners Chairperson
  • Merchandise Chairperson (may be two people co-chairing)
  • RV/Camping/Golf Carts Chairperson Grooming Spaces/Stalls Chairperson
  • Hospitality Chairperson
  • Parades Chairperson (if offered)
  • Decorations Chairperson
  • Signage Chairperson
  • Dock Jumping Chairperson
  • Bookkeeper Website, Facebook, Slideshows Chairperson
  • Catalog Chairperson
  • Education/Seminars/Health Clinics Chairperson
  • Nationals Office Manager
  • Welcome Bags/ Judges Gifts ASHGI Raffle/Auction Chairperson
  • Local Liaison
  • Other chairpersons as the Board approves

The Nationals Committee slate will be submitted to the Board for approval.

 

1.7.1    These Nationals Committee Chairpersons will have their transportation, room and board paid for Nationals, but they will not be paid any cash.

 

1.7.2    An ASCA employee (regular, part-time, contract or temp) and no ASCA Board member can serve as the Nationals Chairperson, unless that person has committed to that position prior to their employment or election.

 

1.8       Financial Arrangement for Nationals Not Hosted by ASCA (2020 – Conyers, Georgia)

Upon approval of the premium list, an advance of $5000 will be sent to the Consortium. The Nationals Chairman shall have control of the Nationals bank account. After paying for the facility and the entry clerk and after subtracting out the $5000 advance, the Board will forward all money collected from Nationals entries to the Consortium. The consortium will have the right to collect sponsorship money and to sell Nationals merchandise. The entry fees for all ASCA Program Finals will be forwarded to the Club after entries close and all entrants are confirmed. Entries for the ASCA National Specialty will be processed by the Nationals Entry Clerk. The ASCA Board will hire, bond and pay the Nationals Entry Clerk to take the entries for the Nationals Specialty.

 

2          Application

2.1       Dates

The ASCA National Specialty will be held between September 1 and December 1.

 

2.2       Application

Application to be part of a year’s consortium is available from the Executive Secretary. Affiliates may apply to host one or more elements of the National Specialty.

 

2.3       Determination

The members of the National Specialty Consortium will be determined by the ASCA Board of Directors, up to three (3) years in advance of the event. Applications must be submitted to the Executive Secretary. Incomplete applications will be returned without consideration.

 

2.4       Notification

The applicant(s) will be notified within 7 days of the Board’s decision by the Executive Secretary.

 

3          Agreement

  1. By acceptance of this privilege, the members of the Consortium Nationals Committee will agree to comply with and enforce all ASCA Rules, Regulations and directives of the ASCA Board of Directors.
  2. The Affiliates selected to be part of the Consortium will each provide $500 seed money and sign a consortium agreement, outlining their mutual expectations and obligations. (Effective for 2019 and 2020 ASCA National Specialties.)

 

4          Selection of Judges

Judges for the various Nationals and Finals events shall be selected by ASCA’s program committees. If a Committee does not currently have a procedure for selecting Nationals and Finals judges, the Committee will create such a procedure and follow it, beginning with the 2021 Nationals and Finals.

 

5          Accounting and Financial Procedures

5.1       ASCA will establish a Nationals checking account for each year’s National Specialty. All proceeds generated by the Nationals and Finals events will be deposited into this account. The Nationals Chairperson will be the signer on this account. The ASCA Treasurer and the ASCA President will also be signers on the account, although approval for expenditures must come from the Nationals Chairperson.

 

5.2       The Nationals Bookkeeper and the Nationals Chairperson will maintain a ledger, documenting all deposits and expenditures. The ASCA Treasurer, members of the Nationals Advisory Committee, and any other interested ASCA Director will be able to view the ledger.

 

5.3       The Nationals Chairperson and the Nationals Entry Clerk will be bonded by ASCA for $300,000, or an amount determined by the ASCA Board.

 

5.4       The Nationals Chairperson and the Nationals Advisory Committee will work together to prepare a budget for the National Specialty, which shall include the Finals expenditures.  This budget will be approved by the Board of Directors.

 

6.5       National Chairperson

The National Chairperson oversees all Secretaries and Course Director, acts as the ultimate authority over all venues programs, acts as liaison between the Consortium Nationals Committee and the ASCA Board.

 

Comments/Rationale: This motion will allow for ASCA to profit from its National Specialty. It will also allow for a more objective method of selecting Nationals judges and Nationals pre- and post-competitive events.

 

Affected: All ASCA Affiliates and all Nationals-participating ASCA members.

 

Effective Date: Effective upon approval by the Board. The 2019 Bakersfield Nationals and the 2020 Georgia Nationals would be conducted according to the National Specialty Rules and Regulations which were in effect when their bids were accepted. The first ASCA-Hosted Nationals will be the 2021 National Specialty in Bryan, Texas.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

[email protected] | (737) 704-1685

6091 E. State Hwy 21, Bryan, TX 77808

Check us out on our Website, Facebook, and YouTube Channel

Members,

Here are the voting results for the below motion.

BD.19.38 Change to Policy Book 9.3.1 LEP Committee (Revised)

Approve: Boone, Busquets, Creelman, Gann, Gray, King, Roberts, Silveira

Oppose: None

Abstain: None

Non-Voting: Vest

Motion carries.

 

Motion by Busquets

Second by Gray

I move to approve the following change:

 

Current Wording:

9.3.1    Requirements

Three Committee members shall be appointed, at the Spring Meeting, by the Board of Directors for two-year terms. Committee members may reapply for membership. Members must have at least ten years continuous ASCA membership, without a lapse, and involvement in breeding and competing in ASCA programs. At least one committee member will have trained and/or competed with Australian Shepherds in stockdog trials. At least one committee member will be an ASCA Breeder Judge.

 

Proposed Wording:

9.3.1    Requirements

The Committee shall be composed of three Committee members for terms of indefinite length. When a member retires or is no longer willing or able to serve on the committee, the Board of Directors shall solicit applications from the membership and appoint a new member as soon as possible. Members must have at least ten years continuous ASCA membership, must be a breeder, and must have experience competing in ASCA programs. At least one committee member will have trained and/or competed with Australian Shepherds in stockdog trials. At least one committee member will be an ASCA breeder judge.

 

Comments/Rationale: The wording on the requirements section needs to be clarified. Also, the LEP committee is different from program committees. Their job is critical for ASCA, but it does not affect any ASCA program. Reapplying and reappointing every two years is inefficient.

 

Affected: LEP Committee Members.

 

Effective Date: Immediately upon approval by the Board of Directors.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

[email protected] | (737) 704-1685

6091 E. State Hwy 21, Bryan, TX 77808

Check us out on our Website, Facebook, and YouTube Channel

Members,

Here are the voting results for the below motion.

BD.19.40 Purchase Groups.io Storage for Agility Committee

Approve: Boone, Busquets, Creelman, Gann, Gray, King, Roberts, Silveira

Oppose: None

Abstain: None

Non-Voting: Vest

Motion carries.

 

Motion by Roberts

Second by Vest

I move to purchase more storage for the ASCA Agility Committee in groups.io for $110 a year.

 

Comments/Rationale: The committee is out of space in spite of deleting many files.

 

Affected: Agility Committee.

 

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

[email protected] | (737) 704-1685

6091 E. State Hwy 21, Bryan, TX 77808

Check us out on our Website, Facebook, and YouTube Channel

Members,

Here are the voting results for the below motion.

CO.19.02 Change to Conformation Rules 1.4 Definition: Immediate Family

Approve: Boone, Busquets, Creelman, Gann, Gray, King, Roberts, Silveira

Oppose: None

Abstain: None

Non-Voting: Vest

Motion carries.

 

Motion by Boone

I move to accept the following motion from the Conformation Committee.

 

Committee Recommendation:

I, Debbie Martin, make the following motion:

I move to add “husband, wife” back into Conformation Rule 1.4 Definition: Immediate Family.

 

Current Wording:

1.4 Definition: Immediate Family

The immediate family members of a person are that person’s parents, grandparents, children, or other descendants, siblings, domestic partner, together with such domestic partner’s parents and children, including any step-relationship or in-law relationship among any such persons.

 

Proposed Wording:

1.4 Definition: Immediate Family

The immediate family members of a person are that person’s husband, wife, parents, grandparents, children, or other descendants, siblings, domestic partner, together with such domestic partner’s parents and children, including any step-relationship or in-law relationship among any such persons.

 

Comments/Rationale: This is a simple housekeeping issue and this motion restores rule 1.4 to its original intent, as a spouse and a domestic partner are not legally the same thing.

 

Effective Date: Immediately upon BOD approval.

 

Results of Committee Vote:

Approve: 5

Oppose: 0

Abstain: 0

Non-Voting: 7

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

[email protected] | (737) 704-1685

6091 E. State Hwy 21, Bryan, TX 77808

Check us out on our Website, Facebook, and YouTube Channel

Members,

Here are the voting results for the below motion.

DJ.19.02 Add Personal Best Column to Launch Judges Books

Approve: Boone, Busquets, Creelman, Gann, Gray, King, Roberts, Silveira

Oppose: None

Abstain: None

Non-Voting: Vest

Motion carries.

 

Motion by Vest

I move to approve the following recommendation from the Dock Jumping Committee.

 

Committee Recommendation:

Motion By: Pam Smith

Second By: Jen Bunker

I move to accept the updated Launch Judges Books to add a personal best column.

 

Comments/Rationale: This was an over-site when the sheet was first made. This distant is needed by the judge to have a good idea of where to start before the dog jumps.

 

Effective Date: Immediately upon approval by the Board of Directors.

 

Results of Committee Vote:

Approve: Unanimous

 

Attachment: Launch Judges Book w Personal Best.pdf

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

[email protected] | (737) 704-1685

6091 E. State Hwy 21, Bryan, TX 77808

Check us out on our Website, Facebook, and YouTube Channel

Members,

Here are the voting results for the below motion.

FD.19.03 Donation to Nebraska Farm Bureau Foundation

Approve: Boone, Busquets, Creelman, Gann, Gray, King, Roberts, Silveira

Oppose: None

Abstain: None

Non-Voting: Vest

Motion carries.

 

Motion by Roberts

Second by Boone

I move to donate $1000 from the ASCA Foundation’s unrestricted funds to the Nebraska Farm Bureau Foundation.

 

Comments/Rationale: Here is the organization doing most of the relief work in NE.

https://www.nefb.org/get-involved/disaster-assistance

 

Effective Date: Immediately upon approval of the Board of Directors.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

[email protected] | (737) 704-1685

6091 E. State Hwy 21, Bryan, TX 77808

Check us out on our Website, Facebook, and YouTube Channel

Members,

Here are the voting results for the below motion.

SC.19.02 Name Change from Scent Detection to Scent Search

Approve: Boone, Busquets, Creelman, Gann, King, Roberts, Silveira

Oppose: None

Abstain: Gray

Non-Voting: Vest

Motion carries.

 

Motion by Creelman

I move to accept this motion from the Scent Detection Committee.

 

Committee Recommendation:

Scent Detection Committee puts this motion forward for the ASCA BOD approval.

Name Change from Scent Detection to Scent Search

Motion by: Donna Armstrong

Second by: Christine Reedy

Motion Statement: I move to approve the motion to change the name of our committee and program to Scent Search.

 

The decision for this name was made after 30 days of discussion, a committee poll narrowing down from 10 choices to 3 and then a unofficial poll taken from our 8 members with a  vote 7-1 for this name.

 

Current Wording:

Scent Detection

 

Proposed Wording:

Scent Search

 

Comments/Rationale: This motion is being made as we feel that our current name, Scent Detection and initials SDC will be confused with other ASCA programs.

 

Affected: Business Office, ASCA BOD, Committee and competitors and I O Webmaster as the name will need to be changed on our site.

 

Effective Date: Immediately after vote of the ASCA BOD.

 

Results of Committee Vote:

Approve: Unanimous

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

[email protected] | (737) 704-1685

6091 E. State Hwy 21, Bryan, TX 77808

Check us out on our Website, Facebook, and YouTube Channel