Past Motions

Motions that have been voted on by the Board of Directors in the past month will be posted to this page by approximately the last day of each month. Feedback on any motion should be directed to [email protected] for distribution to the Board..
 
As rule changes are approved, the Executive Secretary will make those changes to the rulebooks posted on the website, with the effective date noted, in order for the membership to see what changes will be in effect in the upcoming competitive season.
 
Please refer to past Secretary’s Reports for information on motions older than 30 days.

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.

BD.18.84 Revised Director’s Handbook

Approve: Busquets, Creelman, DeChant, Gibson, Gray, King, Silveira, Vest

Oppose: Roberts

Abstain: 0

Comment from Roberts: The Handbook still has errors in it that should be corrected before a final vote.

Motion carries.

Motion by Gibson

Second by Busquets

I make a motion to accept the revised Director’s Handbook.

Current wording:

See attached document.

Proposed wording:

See attached document.

Effective date: Immediately upon approval by the Board of Directors

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.

BD.18.85 Change to Committee Procedures 6.8 Motion to Board

Approve: Unanimous

Motion carries.

Motion by Roberts

Second by Busquets

I move to change Committee Procedures 6.8 Motion to Board as follows:

Current wording:

6.8 Motion to Board

The Board Liaison will forward the Committee’s recommendation to the Executive Secretary in the form of a motion (no second necessary) for distribution to the Board for discussion, comment, questions, and voting. The Executive Secretary will post a copy to the ASCA email list (ASCA-L) for member comments and forward a copy to the web master for posting on the ASCA web site. The copy posted to ASCA-L shall include a note directing members to send comments to the Executive Secretary by the fifteenth of the month.

Proposed wording:

6.8 Motion to Board

The Board Liaison will forward the Committee’s recommendation to the Executive Secretary in the form of a motion (no second necessary) for distribution to the Board for discussion, comment, questions, and voting. The Executive Secretary will post a copy to the ASCA email list (ASCA-L) for member comments and forward a copy to the web master for posting on the ASCA web site. In addition, the Executive Secretary will ensure that “Notes from the Secretary” is posted to ASCA’s Facebook page.

The copy posted to ASCA-L posted copies shall include a note directing members to send comments to the Executive Secretary by the fifteenth of the month.

Comments/rationale: The committee procedures as currently written do not accurately reflect the process followed.

Who is affected: Executive Secretary

Effective date: Immediately upon approval by the Board of Directors

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.

BD.18.86 Change to Committee Procedures 2.6 Committee Members

Approve: Unanimous

Motion carries.

Motion by Roberts

Second by Busquets

I move to change Committee Procedures 2.6 Committee Members to:

Current wording:

2.6 Committee Members

Once the Liaison has notified the Chairperson of all appointments to the Committee, the Chair will then forward Committee Members names to all Committee Members. The Chair will notify the Business Office of all Committee Members and e-mail the ASCA Webmaster with Committee Members’ names, their region and state. Committee Members are responsible for downloading the Committee Procedures and applicable Rule Book(s) from the ASCA Website. If documents aren’t available on the Web site, Committee Members may contact the Business Office to request one current copy of the applicable ASCA Program Rulebook(s) and Committee Procedures to Committee Members. The Business Office will automatically send updated versions of the Rule Books and Committee Procedures to the Webmaster.

Proposed wording:

2.6 Committee Members

Once the Liaison Executive Secretary has notified the Chairperson of all appointments to the Committee, the Chair will then forward Committee Members names to all Committee Members and add the new members to the committee list.  The Chair Executive Secretary will notify the Business Office of all Committee Members and e-mail the ASCA Webmaster with of the Committee Members’ names, their region and state. Committee Members are responsible for downloading the Committee Procedures and applicable Rule Book(s) from the ASCA Website. If documents aren’t available on the Web site, Committee Members may, also, contact the Business Office to request one current copy of the applicable ASCA Program Rulebook(s) and Committee Procedures to Committee Members. The Business Office will automatically send updated versions of the Rule Books and Committee Procedures to the Webmaster.

Comments/rationale: The committee procedures as currently written do not accurately reflect the process followed.

Who is affected: Executive Secretary and Chairs

Effective date: Immediately upon approval by the Board of Directors

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.

BD.18.87 Change to Committee Procedures 7.6 Aussie Times Report

Approve: Unanimous

Motion carries.

Motion by Roberts

Second by Busquets

I move to change Committee Procedures 7.6 Aussie Times Report as follows:

Current wording:

7.6 Aussie Times Report

The Committee Chairperson will prepare a detailed report for each issue of the AUSSIE TIMES and the ASCA website. This report will include, but is not limited to, the following:

a.  All issues sent to the Board with the Committee’s recommendation since the last report. Each of these issues should be accompanied by a short description.

b.  All issues, with short descriptions, under consideration by the Committee.

c.  A request for resumes to fill any upcoming or existing openings in the Committee;

d.  The last paragraph of the report should be, “The Committee welcomes your comments on these issues”.

e.  This report must be approved in writing by the Board Liaison before being submitted via e-mail or regular mail to the AUSSIE TIMES editor prior to deadline published in the AUSSIE TIMES.

Proposed wording:

7.6 Aussie Times Report

The Committee Chairperson, or his/her designee, will prepare a detailed report for each issue of the AUSSIE TIMES and the ASCA website. This report will include, but is not limited to, the following:

a.  All issues sent to the Board with the Committee’s recommendation since the last report. Each of these issues should be accompanied by a short description.

b.  All issues, with short descriptions, under consideration by the Committee.

c.  A request for resumes to fill any upcoming or existing openings in the Committee;

d.  The last paragraph of the report should be, “The Committee welcomes your comments on these issues” and should include contact info.

e.  This report must be approved in writing by the Board Liaison before being electronically submitted via e-mail or regular mail to the AUSSIE TIMES editor prior to deadline published in the AUSSIE TIMES.

Comments/rationale: Aligning the committee procedures with current procedure.

Who is affected: Committee Chairs

Effective date: Immediately upon approval by the Board of Directors

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.

BD.18.88 Change to Committee Procedures 2.5 Board Liaison

Approve: Busquets, Creelman, DeChant, Gibson, Gray, King, Roberts, Vest

Oppose: Silveira

Abstain: 0

Comment from Silveira: The full Board has the responsibility to approve all work, recommendations and communications presented by each Committee. An exception was made to allow the Liaison to approve Committee Reports to the Membership by way of the Aussie Times. This motion gives one Director the ability to approve a Committees recommendation.

Motion carries.

Motion by Roberts

Second by Gray

I move to change Committee Procedures 2.5 Board Liaison as follows:

Current wording:

2.5 Board Liaison

Each Committee shall vote to select one Board Member to function as the Liaison between the Committee and the Board 30 days following the National Specialty Board of Director’s meeting. The Board Liaison is not a member of the Committee but is responsible to explain to the Committee what the Board’s position is and to see to it that Committee Procedure, Board Policy and Robert’s Rules of Order are followed. At the Liaison’s discretion, he/she may redirect the committee to realign with the current committee priorities.

a.  The Liaison must fully understand the Committee’s recommendations so he/she may help the Board to understand the position taken by the Committee on any issue. The Liaison is not to participate or interfere in the deliberations of the Committee and is not allowed to change or alter any of the recommendations made by the Committee, but must endeavor to understand the Committee’s position and present it to the Board as presented by the Committee.

b.  The Board Liaison to a Committee is required to present the Committee’s proposal to the Board in the form of a motion as required by ASCA’s Board procedures. No second is necessary.

c.  The Liaison will notify the Chairperson of all appointments to the Committee. The Executive Secretary will notify those who applied for membership but were not appointed to the Committee and keep those resumes on file should a vacancy need to be filled.

d.  The Liaison cannot be a Member of the Committee.

e.  All material from ASCA Committees must have the approval of their liaison before publication in the Aussie Times.

Proposed wording:

2.5 Board Liaison

Each Committee shall vote to select one Board Member to function as the Liaison, between the Committee and the Board, 30 days following the National Specialty Board of Directors’ meeting. The Board Liaison is not a member of the Committee but is responsible to explain to the Committee what the Board’s position is and to see to it that Committee Procedure, Board Policy and Robert’s Rules of Order are followed. At the Liaison’s discretion, he/she may redirect the committee to realign with the current committee priorities.

a.  The Liaison must fully understand the Committee’s recommendations so he/she may help the Board to understand the position taken by the Committee on any issue. The Liaison is not to participate or interfere in the deliberations of the Committee and is not allowed to change or alter any of the recommendations made by the Committee, but must endeavor to understand the Committee’s position and present it to the Board as presented by the Committee.

b.  The Board Liaison to a Committee is required to present the Committee’s proposal to the Board in the form of a motion as required by ASCA’s Board procedures. No second is necessary.

c.  The Liaison will notify the Chairperson of all appointments to the Committee. The Executive Secretary will notify those who applied for membership but were not appointed to the Committee and keep those resumes on file should a vacancy need to be filled

c.  The Liaison cannot be a Member of the Committee.

d.  All material from ASCA Committees must have the approval of their Liaison before publication in the Aussie Times.

Comments/rationale: The committee procedures as currently written do not accurately reflect the process followed.

Who is affected: Executive Secretary and Liaisons

Effective date: Immediately upon approval by the Board of Directors

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.

BD.18.89 Change to Committee Procedures 2.3 Terms and Appointments

Approve: Unanimous

Motion carries.

Motion by Roberts

Second by Gray

I move to change 2.3 Terms and Appointments to read:

Current wording:

2.3 Terms and Appointments

The Board will appoint volunteers with Full ASCA memberships to Program Committees for a period of two years at the Spring Board of Directors’ meeting. For the Stockdog Committee, Judges will renew in odd numbered years and contestants will renew in even numbered years. At the Board of Director’s Spring Board Meeting, the Committee Liaison must bring all ASCA members’ names forward who have volunteered to serve on a committee by submitting their resume to the Executive Secretary for discussion and decision by the full Board. If existing Committee members apply to remain on the committee after their term of service has expired, the Board may reappoint them during the Spring meeting. The Board may also fill vacancies at other times during the year in an effort to maintain a full and diverse committee. When a seat on a committee becomes vacant creating an opening, the Chair of that Committee will immediately notify the Committee Liaison. The Committee Liaison will immediately notify the Executive Secretary of the vacancy. The Executive Secretary will forward all resumes held by him/her having been submitted by ASCA Members who wish to sit on the particular committee to the full Board of Directors. The Board of Directors will appoint by a simple majority an applicant who is a qualified, compatible addition to the committee. If the Directors do not find an applicant who is compatible and qualified to be appointed to the committee they will direct the Committee Chair to make another request to the Membership for additional volunteers. All other Rules contained in these Committee Procedures regarding the solicitation, acceptance and time held as they pertain to resume submissions will be honored. The term of a Committee member appointed between Spring Board of Director meetings will expire at the first or second Spring meeting following his/her appointment determined by the Program rules and regulations of the Committee. The existing Committee Liaison will notify those members that were appointed to the Committee and will notify those individuals that were not appointed to the Committee.

Proposed wording:

2.3 Terms and Appointments

The Board will appoint volunteers with full ASCA memberships to Program Committees for a period of two years at the Spring Board of Directors’ meeting. For the Stockdog Committee, Judges will renew in odd numbered years and contestants will renew in even numbered years. At the Board of Directors’ Spring Board Meeting, the Committee Liaison must bring all ASCA members’ names forward who have volunteered to serve on a committee, by submitting their resume to the Executive Secretary, for discussion and decision by the full Board. If existing Committee members apply to remain on the committee after their term of service has expired, the Board may reappoint them during the Spring meeting. The Board may also fill vacancies at other times during the year in an effort to maintain a full and diverse committee. When a seat on a committee becomes vacant creating an opening, the Chair of that Committee will immediately notify the Committee Liaison. The Committee Liaison will immediately notify the Executive Secretary of the vacancy. The Executive Secretary will forward all resumes held by him/her, having been submitted by ASCA Members who wish to sit on the particular committee, to the full Board of Directors. The Board of Directors will appoint by a simple majority an applicant who is a qualified, compatible addition to the committee. If the Directors do not find an applicant who is compatible and qualified to be appointed to the committee they will direct the Committee Chair to make another request to the Membership for additional volunteers. All other Rules contained in these Committee Procedures regarding the solicitation, acceptance and time held as they pertain to resume submissions will be honored. The term of a Committee member appointed between Spring Board of Director meetings will expire at the first or second Spring meeting following his/her appointment as determined by the Program rules and regulations of the Committee. The existing Committee Liaison Executive Secretary will notify those members that were appointed to the Committee and will notify those individuals that were not appointed to the Committee.

Comments/rationale: The committee procedures as currently written do not accurately reflect the process followed.

Who is affected: Executive Secretary

Effective date: Immediately upon approval by the Board of Directors

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.

BD.18.90 Add to Policy Book 21.1.4 Paid Advertisements by Candidates to the ASCA Board of Directors

Approve: Unanimous

Comment from Gibson: I support this idea, but I believe the effective date should be August 1, 2018. I do not think it is fair to change the rule in the middle of the election cycle. Some candidates have had an opportunity to run ads but the opportunity is being eliminated mid-cycle.

Motion carries.

Motion by Busquets

Second by DeChant

I move that no candidates to the ASCA Board of Directors may place paid advertisements marketing their candidacy as Online Paid advertising on the ASCA Website or the ASCA FB page or be included in the AussENews. During elections, the Webmaster shall create a candidate advertisement page, where all candidates will have the opportunity to place/buy advertisements for the duration of the election. All advertisements shall be of the same size, same price, and shall appear on the page simultaneously until the last day of the elections.

Current wording:

None.

Proposed wording:

21.1.4 Paid Advertisements by Candidates to the ASCA Board of Directors

No candidates to the ASCA Board of Directors may place paid advertisements marketing their candidacy as Online Paid advertising on the ASCA Website or the ASCA FB page or be included in the AussENews. During elections, the Webmaster shall create a candidate advertisement page, where all candidates will have the opportunity to place/buy advertisements for the duration of the election. All advertisements shall be of the same size, same price, and shall appear on the page simultaneously until the last day of the elections.

Comments/rationale: The ASCA homepage is the first page anyone can find information about the organization and the Australian Shepherd breed. If ads on the homepage are to be permitted, they should only pertain to dogs. Only Australian Shepherds should be featured on the homepage. In addition, the new procedure will ensure that all candidates have the same opportunity to place advertisements on the website and on a page where ASCA members can compare and decide if they want to find out more about a specific candidate.

Who is affected: All candidates to the Board of Directors, Webmaster

Effective date: Immediately upon approval by the Board of Directors

​​Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.

BD.18.92 Change to Committee Procedures 7.9 Electronic Newsletter

Approve: Unanimous

Motion carries.

Motion by Roberts

Second by Gray

I move to change the below committee procedure as follows:

Current wording:

7.9 Electronic Newsletter

In order for the ASCA Membership to receive information in a timely manner it is recommended the Committee Chairperson set up an Electronic Newsletter. The Chairperson will forward current discussion, motions and vote results with comments to the Newsletter. No personal comments, sensitive or confidential items will be forwarded to the newsletter. The electronic newsletter will be set up as read only for the membership.

Proposed wording:

7.9 Electronic Newsletter

In order for the ASCA Membership to receive information in a timely manner it is recommended the Committee Chairperson set up an electronic newsletter. The Chairperson will forward current discussion and motions and vote results with comments to the newsletter. No personal comments, sensitive or confidential items will be forwarded to the newsletter. The electronic newsletter will can be set up as read only for the membership, if the committee wishes.  The ASCA Business Office will be the owner of all Committee newsletters.

Comments/rationale: Aligning written procedure with current practice.

Who is affected: Committee Chairs

Effective date: Immediately upon approval by the Board of Directors

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.

BD.18.93 Add to Policy Book 8.9.5 Notes from the Executive Secretary

Approve: Unanimous

Motion carries.

Motion by Roberts

Second by Gray

I move to add the below policy:

Current wording:

None.

Proposed wording:

8.9.5 Notes from the Executive Secretary

1. “Notes from the Executive Secretary” will be sent to the ASCA membership on the 12th of each month via electronic means

2. “Notes from the Executive Secretary” will contain the following items, in this order:

a. A list of that month’s motions under the header, “The following motions are before the Board for a vote this month”

b. A link to the Current Motions page on the website “To read the motions please visit <link>”

c. The statement, “Please send your comments to the Board via the Executive Secretary ([email protected]) by the deadline.”

d. A link to the Secretary’s reports page on the website “To view past Secretary’s Reports please visit <link>”

e. A link to the Trending News on the website “To catch up on trending news from ASCA please visit <link>”

Comments/rationale: There is no policy or procedure for publication of the Notes from the Executive Secretary.

Who is affected: Executive Secretary

Effective date: Immediately upon approval by the Board of Directors

​​Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.

AG.18.02 Add to Agility Rules 7.2.1 – Handler Faults in Gamblers

Approve: Unanimous

Motion carries.

Motion by Roberts

I move to approve the below motion from the Agility Committee.

Committee recommendation:

Motion 3-2018 Handler Faults in Gamblers

Motion made by Sue Graham

Seconded by Sharon Farkas

I propose inserting the following verbiage to Section 7.2.1 as the fifth paragraph in this section (above the LOITERING paragraph).

Current wording:

No current wording.

Proposed wording:

HANDLER FAULTS: Handlers may not pass through, under or over any obstacles at any time during the Gamblers class. Any incidents of handlers passing through, over or under any obstacles will result in the run being scored as ‘elimination’. See also Section 9.2.2 Handler Faults.

Comments/rationale: There isn’t a rule against handler faults in Gamblers. Some judges have eliminated a team when a handler passes through, over or under an obstacle, other judges have not. It isn’t fair to not penalize handlers that go under or through obstacles when other handlers take the time to run around such obstacles.

Who is affected: Judges who will now have the ability to fault these occurrences and exhibitors who will be penalized for these infractions.

Effective date: At the next printing of the rule book. (June 2019)

Results of Committee vote:

Approve: 11

Oppose: 0

Abstain: 0

Members,
 
The following motion has been voted on this month by the ASCA Board. Results are below.

AF.18.04 Application to Affiliate – Australian Shepherd Event Agency (Germany)

Approve: Unanimous

Motion carries.

Motion by Roberts

Second by Gray

I move to approve Australian Shepherd Event Agency as a new Affiliate Club.

​Location: Germany​


President: Ralf Schlapp – [email protected]

Affiliate Rep: Andrea Wolf – [email protected]

Effective date: Immediately upon approval by the Board of Directors