Past Motions

Motions that have been voted on by the Board of Directors in the past month will be posted to this page by approximately the last day of each month. Feedback on any motion should be directed to executive.secretary@asca.org for distribution to the Board..
 
As rule changes are approved, the Executive Secretary will make those changes to the rulebooks posted on the website, with the effective date noted, in order for the membership to see what changes will be in effect in the upcoming competitive season.
 
Please refer to past Secretary’s Reports for information on motions older than 30 days.

Members,
Following are the voting results for this motion.

BD.20.72 Virtual Titling Directive (Revised)

Approve: Evans, Roberts, Vest, Wesen

Disapprove: Boone, Busquets, Creelman, Gann, Larson

Abstain: None

Non-Voting: None

Motion is lost (4-5).

Dissent from Evans: It is highly relevant to me that the directive is for committees to explore alternatives. This is not a directive to create a virtual program, although that is an alternative. That is but one alternative – committees should explore alternatives.

Comment from Boone: The notes in this directive directly contradict the actual directive. It is also not necessary as committees have already been working on this for over a month, and the Board has already received some committees’ verdict on participation. I do not believe creating virtual titles for a short period of time to collect money serves the long-term goals of ASCA.

Comment from Busquets: I was all for the directive at first. I want some sort of virtual program for ASCA, but I have noticed a lot of confusion and misunderstandings about what the Board wants or doesn’t want. I’m not sure if it is the wording of the directive or what it is. I’m hoping that directly communicating with the committee Chairs will finally clear up the confusion and we can get something going. The membership wants it and I think that it could be good for the organization.

Comment from Creelman: This motion has become too complicated. There needs to be clarification to the committees prior to approving such a motion.

Comment from Gann: This motion will cause a salary increase for Heidi (Webmaster) which was never approved by the board. I also feel the virtual title cheapens the ASCA programs and the hard work the committees have done so far.

Comment from Larson: Clarification is needed prior to committees working on a virtual program.

Motion by Wesen

Second by Evans

I move to direct the Agility, Obedience, and Rally Committees to explore ways in which ASCA can provide competition alternatives during the period affected by COVID-19 and beyond, such as but not limited to, Virtual/Online titling opportunities. Committees should work closely with the Business Office and Heidi Mobley to explore such alternatives. Deadline: August 30th, 2020.

Additional notes:

  1. Heidi Mobley has developed an Excel program that has been used successfully in another venue. This program can be modified to support Rally, Obed. and Agility’s Virtual Titling programs. Heidi has agreed to work closely with each Program Committee to ensure that the Excel program supports their requirements.
  2. Virtual Titles will be a separate, new title. The current ASCA system cannot differentiate between a virtual leg and an in-person trial leg. Heidi will work directly with the Business Office to provide the information for each dog to obtain their Virtual Titles and to add the Virtual designation to their titles on the website.
  3. Virtual titles cannot be used for HOF, Finals, Merit, or WTCH.
  4. Other committees could research if they feel it would benefit their program.

Comments/Rationale: The COVID-19 situation has presented difficulties in providing competitors and ASCA Members with shows and trials where they can compete and continue their relationship with their dogs and ASCA. Virtual Titling alternatives were not previously considered but in times when Members no longer have access to shows and trials, the Virtual alternative could provide them  with an opportunity to continue working on their relationship with their dogs, prepare for in person trials, and acknowledge achievements. The addition of Virtual Titling opportunities would also promote confidence in ASCA’s ability to remain flexible and supportive of its Members.

Affected: Program Committees, Business Office, and Competitors.

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

 

Members,
Following are the voting results for this motion.

BD.20.74 2021 ASCA Nationals Rally Judges

Approve: Boone, Busquets, Creelman, Evans, Gann, Larson, Roberts, Vest, Wesen

Disapprove: None

Abstain: None

Non-Voting: None

Motion is adopted (9-0).

Motion by Liaison Gann

I move to approve the below list of ASCA Rally Judges for the 2021 ASCA Nationals.

  1. Anne Shope
  2. Laurie Rubin

Affected: 2021 Nationals Rally competitors.

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

 

Members,
Following are the voting results for this motion.

BD.20.75 2021 ASCA Rally Finals Judges

Approve: Boone, Busquets, Creelman, Evans, Gann, Larson, Roberts, Vest, Wesen

Disapprove: None

Abstain: None

Non-Voting: None

Motion is adopted (9-0).

Motion by Liaison Gann

I move to approve the below list of ASCA Rally Judges for the 2021 ASCA Rally Finals.

  1. Heinz Guenter Geisel
  2. Rosemarie (Rose) O’Hara

Affected: 2021 Rally Finals competitors.

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

 

Members,
Following are the voting results for this motion.

BD.20.76 2021 ASCA Stockdog Finals Judges

Approve: Boone, Busquets, Creelman, Evans, Gann, Larson, Roberts, Vest

Disapprove: None

Abstain: Wesen

Non-Voting: None

Motion is adopted (8-0-1).

Motion by Liaison Gann

I move to approve the below list of ASCA Stockdog Judges for the 2021 ASCA Stockdog Finals.

  1. Andrea Hoffmann
  2. Betty Williams
  3. Cheryl Padgett
  4. Jan Wesen
  5. Marti Parrish
  6. Rick Hardin

Affected: 2021 Stockdog Finals competitors.

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

 

Members,
Following are the voting results for this motion.

BD.20.77 New Policy – Opening and Sorting of Mail

Approve: Boone, Busquets, Creelman, Gann, Vest, Wesen

Disapprove: Evans, Larson, Roberts

Abstain: None

Non-Voting: None

Motion is adopted (6-3).

Dissent from Evans: Would like to revisit this in context of Business Office policies.

Dissent from Larson: Policy already exists in the Business Office.

Motion by Roberts

Second by Larson

I move to place in the policy book that the ASCA Business Office shall as a matter of policy utilize two people to open and sort the daily mail.

Current Wording: None.

Proposed Wording: New Section 9.12 in the Policy Book:

The ASCA Business Office shall as a matter of policy utilize two people to open and sort the daily mail.

Comments/Rationale: This was a suggestion made by ASCA’s accounting firm in 2005. The procedure has been followed since that time, but the policy has never been formalized by placement into the policy book.

Affected: Business Office staff.

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

 

Members,
Following are the voting results for this motion.

CO.20.06 Procedure for Selection of National Specialty Conformation Judges

Approve: Boone, Busquets, Creelman, Evans, Gann, Larson, Vest, Wesen

Disapprove: Roberts

Abstain: None

Non-Voting: None

Motion is adopted (8-1).

Dissent from Roberts: Three things: 1) Can’t have judged for 6 months prior to the event. That is a requirement that is in the future. Only applicable if they are chosen. Needs to be put as a requirement for after they are drawn. 2) Not a requirement for the judges to be an ASCA member.  Irrelevant for the letter. 3) It states that the drawing is done at the GMM during the Nationals. The part about Nationals should be struck from the process.

Motion by Liaison Boone

I move to approve the following recommendation from the Conformation Committee.

Committee Recommendation:

Motion 2020-6B (corrected) National Specialty Conformation Judge draw procedure

Motion by Liz Gibson

Second by Kathy Peycke

I, Liz Gibson, make the following motion.

Current Wording: None.

Proposed Wording:

  1. For the following assignments, the Judge must be a Senior Breeder Judge.
  2. All Altered class dogs, class bitches and Altered Best of Breed.
  3. Intact Dogs
  4. Intact Bitches
  5. Intact Best of Breed
  6. For the following assignments, the Judge may be an Approved Breeder Judge or a Senior Breeder Judge.
  7. Puppies
  8. Veterans
  9. Sweepstakes
  10. Other non-regular classes
  11. Must not have judged conformation six (6) months prior to the event.
  12. Shall not be a judge for conformation at the current National Specialty pre shows and/or post shows.
  13. Shall not have judged conformation at the previous year’s pre shows and/or post shows that are held in conjunction with that year’s National Specialty.
  14. Judge shall not have judged conformation the previous three (3) National Specialties.

Selection of Judges: Once the location and dates have been determined, the Business Office shall send a letter to all Senior Breeder Judges and Approved Breeder Judges, Letters must be returned in 30 days to the Business Office.

Determining Availability and Qualifications: Judges for the National Specialty will be selected from the ASCA Senior Breeder Judges and the Approved Breeder Judges who return the questionnaire to the Business Office by the designated date and have indicated they would be available. At that time, the Business Office shall determine the judge meets the requirements as listed above.

Draw:

  1. The ASCA Board of Directors will perform a random draw of all Judges who satisfy the qualifications. The random draw will be done at the General Membership Meeting held at the National Specialty Event. The selection process will be done one time in full view of any who wish to attend the meeting.
  2. All names will be shown in draw order at the meeting.
  3. Fifteen (15) Senior Breeder Judge names and five (5) Approved Breeder Judge names will be drawn. The list will be supplied to the National Specialty Committee to choose from.
  4. If judges cannot be secured from the list, then additional judges will be drawn by the ASCA Board of Directors. All judges must be asked and decline before asking for additional names. The Board of Directors will verify all Judges drawn have been contacted before additional names shall be drawn.
  5. A reason must be provided to the ASCA Board of Directors by the National Committee why additional judges are needed.
  6. If a judge withdraws after being hired, another judge from the list must be asked. This process is repeated, as necessary, to fulfil the judge slate.

Comments/Rationale: To create the procedure to draw names for the Conformation Judges for the ASCA national Specialty. The committee discussed the wording of the procedure and letters prior to the motion. The letters are attached. This motion is now in Emergency timeframe due to the time limit to get letters out to the judges so a draw will be done at the 2020 General Membership meeting for the 2021 National Specialty.

Affected: National Specialty Judges and letters sent and received by the Business Office. Ray has been contacted and  the letters are formatted as per his recommendations.

Effective Date: Immediately upon Board approval.

Results of Committee Vote:

Approve: 10

Disapprove: None

Abstain: None

Non-Voting: 1

Attachments: Conformation SBJ Finals-Nationals Judge Letter.pdf, Conformation ABJ Nationals Judge Letter.pdf

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Members,
Following are the voting results for this motion.

FD.20.04 Ernest Hartnagle Memorial Icon Award

Approve: Boone, Busquets, Creelman, Evans, Gann, Larson, Roberts, Vest, Wesen

Disapprove: None

Abstain: None

Non-Voting: None

Motion is adopted (9-0).

Motion by Roberts

Second by Larson

I move to approve the proposal for the Ernest Hartnagle Memorial Icon Award.

Current Wording: None.

Proposed Wording: New Chapter 8 in the Foundation Policy Book:

8          Ernest Hartnagle Memorial Icon Award Fund

Ernest Hartnagle Memorial Icon Award Fund is held in The ASCA Foundation, ASCA’s tax-deductible charitable foundation. The ASCA Foundation is a Texas nonprofit corporation which has been granted tax-exempt status as a charitable foundation pursuant to Internal Revenue Code Sec. 501 (c) (3). The Ernest Hartnagle Memorial Icon Award Fund is one of the Funds administered by The ASCA Foundation. The Ernest Hartnagle Icon award will be presented each year to an individual, a club, or other entities which exemplifies efforts toward the preservation of the Australian Shepherd. Multiple awards can be given each year.

It will be in honor of individuals, clubs, or groups which have dedicated part of their lives to preserving the history of the breed, mentoring of others, and/or a sharing of the rich history that demonstrates the value of our wonderful breed.

8.1        Donations

Donations to the Ernest Hartnagle Memorial Icon Award Fund are encouraged to preserve his memory and to support the award so that it can be presented each year to deserving individuals or clubs. This memorial award is intended to carry on Mr. Hartnagle’s dedication to breed preservation through these very same efforts. The award will be one of recognition of special efforts and be presented annually at the ASCA Nationals.

8.2        Applicants

The recipient (person and or group) of the Ernest Hartnagle Icon Award, and their efforts to be recognized must possess one or more of the following features/criteria:

  • Helped in some way to help Preserve the Australian Shepherd breed as it was intended through any variety of actions or deeds
  • Produced, shared, or distributed educational material, historical reference, knowledge; to promote the Australian Shepherd
  • Increased awareness and education regarding the Australian Shepherd via; a book, video, website, teaching/lectures, blog site, pod cast or any other medium valuable to sharing information about the breed
  • Provided Mentorship to an individual, club, organization or the like, through a variety of actions or deeds with the intention of maintaining a future for the Australian Shepherd

8.3        Selection

  • Nominations will be by letter of recommendation being sent to the ASCA Executive Secretary who will maintain a file of the nominations and provide them to the Selection Committee
  • The Selection Committee will review Nominees based on criteria, they will forward their recommendations to the ASCA Foundation Board
  • The ASCA Foundation BOD will consider all nominations and will finalize the award decision
  • The Award can go to multiple nominees each year
  • Selection Dates and Notification dates TBD

8.4        Distribution

The Board shall act on the Committee’s recommendations. The winner (s) shall be announced at the National Specialty.

What will the award be?

  • A specially designed Lapel/Hat Pin so that the recipient can wear their award to show they are a recipient
  • A Spider Web Scroll
  • A Certificate in the form of letter to recipient
  • A Name plate for recipient on a fixed trophy/wall plaque or monument located at ASCA office

This will be award at the ASCA National Specialty

Why is the award important?

Please read the biography of this wonderful man! ASCA would like to honor Ernest Hartnagle and encourage others to follow his mission.

Ernest Jacob Hartnagle 08/27/1925 – 05/19/2019

As founding members of the Australian Shepherd Club of America (ASCA), the Hartnagles played an outsized role in the breed’s development and growth. Ernie served on the ASCA Board of Directors, then took the role of club president from 1976 to 1978. He helped create the club’s stockdog program and the entire family helped draft the original breed standard, the “blueprint” for the ideal Australian Shepherd dog.

The family’s pioneering activities helped popularize the Australian Shepherd, now ranked among the 20 most popular breeds in America. ASCA recognizes Hartnagle’s Las Rocosa Australian Shepherds as its No. 1 Hall of Fame Kennel and No. 1 Hall of Fame Excellent Kennel.

A Colorado native, Ernie grew up in the Boulder Valley on his family’s 90-acre farm. During World War II, he proudly served for two-and-a-half years in the Navy’s 7th Fleet until the end of the war. Deployed in the Pacific, he earned the Philippian Liberation Medal for his role in emancipating the nation’s citizens from Japanese rule.

At age 20, Ernie returned from the war. His father had died while Ernie was overseas and he took on the responsibility of managing the family farm, supporting his mother, two younger brothers and sister. He supplemented the farm’s income by working for his uncle as a cowboy, trailing cattle on the steep slopes of the Gore Range, on land that is now the Vail Ski Resort. He graduated from Colorado State University with a degree in agriculture. Ernie’s bachelorhood ended shortly after meeting Elaine Gibson, the daughter of a pioneer ranching family. The couple wed following a whirlwind romance. The union resulted in five children: Jeanne Joy, Christine, Joseph, Jim, and the youngest, Carol Ann.

In 1953, the couple acquired a farm dog named Snipper, an event that would change the course of their lives. In 1955, Ernie and Elaine founded Las Rocosa Australian Shepherds and began breeding and training what was then a rare western farm breed.

During his life, Ernie also worked for a prominent Quarter horse ranch, performed a “tour of duty” in the US Postal Service, and served for decades in the National Oceanic and Atmospheric Agency of the US Government, from which he retired.

Throughout his life Ernie supported that Australian Shepherd Breed with his service on the ASCA Board, his participation in ASCA programs, his years as an ASCA Conformation and Stockdog Judge, and many speaking engagements and slide shows at the ASCA Nationals along with his many historical articles in the Aussie Times.

Comments/Rationale from Committee: In the past months a group has met to come up with a memorial award. The group is: Ann DeChant, Tanya Wheeler, Bill Van Hecke, Michael Ryan, Sunday Miles, Robbi Norman, Lynn Hamon, Peter Kontos, and Steve Shope. Ms. Wheeler and Ms. DeChant have served as Co-Chairs. Attached is the application.

The Foundation has a fund that was approved by the ASCA Board, and this provides some details about what this will be used for.

Affected: Applicants.

Effective Date: Immediately upon Board approval.

Attachment: Ernest Hartnagle Award Application 7-2020.pdf

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Members,
Following are the voting results for this motion.

RA.20.08 Change to Rally Rules – Require Pre-Approval of All Rally Courses

Approve: Busquets, Gann, Larson, Wesen

Disapprove: Boone, Creelman, Evans, Roberts, Vest

Abstain: None

Non-Voting: None

Motion is lost (4-5).

Dissent from Boone: This motion does not correlate with information provided by the Rally committee. The way in which the committee intends to implement this motion is inappropriate.

Dissent from Evans: I’m concerned with the added work creating delays and the potential for judges to find this overbearing. I support greater compliance to our course guidelines, but perhaps this can be accomplished with judges’ education.

Dissent from Roberts: There seem to be some issues with this motion that need to be fixed, not the least of which is the effective date.

Dissent from Vest: I am concerned with redundant approvals. If a person has the knowledge required to review/approve courses, their approval should be sufficient. Stacking approvals should not be required. The timeline of Sept 1, 2020 is not sufficient to meet requirements, should be set at a later date. This motion should be sent back to the Committee for revision.

Motion by Liaison Gann

I move to approve the following recommendation from the Rally Committee.

Committee Recommendation:

RC Motion 20.11 – Recommendation to require all Rally Courses be pre-approved.

Motion by Corinne Shanks

Second by Karen Black

To be consistent with other ASCA programs, I move to require all rally courses be approved by the Rally Committee Review Subcommittee prior to all sanctioned trials.

Current Wording:

15.4.1   Provisional Judge

  1. The Provisional Judge will be able to accept assignments and judge ASCA Trials if their courses are submitted for approval by the ASCA Rally Review Subcommittee at least 30 days prior to each judging assignment. The course reviewers shall review the proposed courses to ensure they are: (1) Safe, (2) Flowing, (3) Appropriately challenging, considering the level for each course, (4) Consistent with the ASCA Rally Philosophy and these Rules and Regulations; (5) Consistent with the ring size and surface and consider any known obstructions in the ring, i.e. columns, floor grates, etc. Course reviewers are empowered to direct mandatory course revisions to comply with these criteria, as well as to suggest non-mandatory course revisions to improve the challenges, flow, or other aspects of the course or courses. However, course reviewers shall respect the judge’s individuality, and not re-design the provisional judge’s courses solely based on personal preferences. The Course Review Subcommittee will return copies of the proposed courses, together with any mandatory and recommended non-mandatory changes to the provisional judge not later than 15 days prior to the first day of the applicable trial(s). Provisional judges must return a final copy of all courses for the trial including any required /mandatory /recommended changes made on any course to the course reviewer at least 7 days prior to the trial to receive final approval on courses to be used at the trial. Final approval of courses must be obtained to judge the trial. To avoid any appearance of a conflict of interest, course reviewers shall not review courses to be used at trials where they expect to compete.
  2. All Judges will remain Provisional until such time the Rally Course Review Subcommittee receives three complete sets of courses, not previously submitted for review, that do not need any revisions prior to a Trial in which the Provisional Judge is scheduled to judge. Once a Provisional Judge submits three sets of courses that do not require mandatory changes, the judge may complete the required form requesting a move from provisional to regular status.
  3. After moving from provisional to a higher status of judge, to avoid the possibility of using courses that do not meet ASCA standards, judges are encouraged and invited to submit their courses at least 30 days prior to using them at trials they have been hired to judge. Feedback will be provided for the voluntary submissions no later than 15 days prior to the first day of the trial they are judging.
  4. At the direction of the ASCA Board of Directors, a judge may be moved from approved status to provisional if it is determined it is in the judge’s best interest and ASCA’s best interest for the judge to submit courses to the Rally Course Review Subcommittee for approval as described above in 15.4.1 a.

Proposed Wording:

15.4.1   Provisional Judge

  1. The Provisional Judge will be able to accept assignments and judge any sanctioned ASCA Trials except Nationals and Finals. if their courses are submitted for approval by the ASCA Rally Review Subcommittee at least 30 days prior to each judging assignment. The course reviewers shall review the proposed courses to ensure they are: (1) Safe, (2) Flowing, (3) Appropriately challenging, considering the level for each course, (4) Consistent with the ASCA Rally Philosophy and these Rules and Regulations; (5) Consistent with the ring size and surface and consider any known obstructions in the ring, i.e. columns, floor grates, etc. Course reviewers are empowered to direct mandatory course revisions to comply with these criteria, as well as to suggest non-mandatory course revisions to improve the challenges, flow, or other aspects of the course or courses. However, course reviewers shall respect the judge’s individuality, and not re-design the provisional judge’s courses solely based on personal preferences. The Course Review Subcommittee will return copies of the proposed courses, together with any mandatory and recommended non-mandatory changes to the provisional judge not later than 15 days prior to the first day of the applicable trial(s). Provisional judges must return a final copy of all courses for the trial including any required /mandatory /recommended changes made on any course to the course reviewer at least 7 days prior to the trial to receive final approval on courses to be used at the trial. Final approval of courses must be obtained to judge the trial. To avoid any appearance of a conflict of interest, course reviewers shall not review courses to be used at trials where they expect to compete.
  2. All Judges will remain Provisional until such time the Rally Course Review Subcommittee Reviewers receive three complete sets of courses, not previously submitted for review, that do not need any revisions prior to a Trial in which the Provisional Judge is scheduled to judge. Once a Provisional Judge submits three sets of courses that do not require mandatory changes, the judge may complete the required form requesting a move from provisional to regular status.
  3. After moving from provisional to a higher status of judge, to avoid the possibility of using courses that do not meet ASCA standards, judges are encouraged and invited to submit their courses at least 30 days prior to using them at trials they have been hired to judge. Feedback will be provided for the voluntary submissions no later than 15 days prior to the first day of the trial they are judging.
  4. At the direction of the ASCA Board of Directors, a judge may be moved from approved status to provisional if it is determined it is in the judge’s best interest and ASCA’s best interest for the judge to submit courses to the Rally Course Review Subcommittee for approval as described above in 15.4.1 a.

Current Wording:

16.1.7   Designing Courses That Meet ASCA Requirements

  1. It is the Judge’s responsibility to provide courses that meet the ASCA Rally Rules and Regulations at all ASCA sanctioned Trials. If it is found that a Judge’s course(s) did not meet these requirements, a Judge’s status may be moved back to Provisional.
  2. If during a post-trial course review, it is determined the set of courses used did not follow ASCA’s Rules and Regulations, the judge will be notified and provided details of the determination. If a second set of courses during the same calendar year is determined to also not comply with ASCA’s Rules and Regulations, the judge and the Business Office will be notified by the ASCA Rally Committee Chair that the judge must submit course sets at least 30 days prior to future judging assignments. Judges will be notified in the sanctioning letter for future assignments of the need to submit courses for pre-trial course review.
  3. To determine if a course meets ASCA Rules and Regulations, a Course Design Checklist will be utilized. The same checklist is available on the website for judges to use.
  4. To avoid using courses that do not meet ASCA standards, all judges are encouraged and invited to submit their courses at least 30 days prior to using them at trials they have been hired to judge and to use the Course Design Checklist available on the website. Feedback will be provided for the voluntary submissions no later than 15 days prior to the first day of the trial they are judging.
  5. All judges in provisional status effective 11/1/19 will be required to submit a completed course review checklist with each set of courses.

16.1.8   Rule Infraction Pre-Trial Course Review
Timely Submission of Courses for pre-trial review is critical to assuring all trial maps meet minimum standards detailed in the Rally Rules & Regulations.

  1. Judges on pre-trial review who fail to submit courses 30 days in advance of the trial date will be sent a warning of the infraction via email by the ASCA Rally Committee Chair. A second failure to submit courses 30 days in advance of a trial will be reported (with documentation included) to the ASCA Board of Directors for possible suspension of judging privileges.
  2. Judges who have submitted courses for pre-trial review who fail to make the required changes and submit for review prior to the trial will be reported (with documentation included) to the ASCA Board of Directors for possible suspension of judging privileges.
  3. All provisional and pre-trial status review judges will be advised of this rule when they are sent their judges letter, or when their status is changed to pre-trial review after submitting courses that do not meet standards.

Proposed Wording:

16         Pre-Trial Course Review

  1. All Rally courses used in ASCA Rally trials must be reviewed to ensure consistency with the ASCA Rally philosophy of safe, flowing courses with challenges appropriate to the individual classes.
  2. Course reviewers shall be experienced rally judges, preferably Senior Judges, selected by the Rally Committee and approved by the Board of Directors.  They shall serve as unpaid volunteers.

16.1.1    Pre-Trial Course Review Timeline

Effective for trials beginning September 1, 2020, courses for all regular classes will be submitted to an appointed Rally Course Reviewer. The Business Office will notify the judge which Course Reviewer to submit their courses at the time the judge is notified of sanctioning of a trial they are hired to judge. The Business Office will also notify the assigned Course Reviewer.

  1. Courses must be submitted to the Reviewer at least 45 days before the 1st day of the event.
  2. Courses will be reviewed and approved or reviewed and returned for corrections at least 30 days prior to the first day of the event.
  3. Corrected courses must be returned to the Rally Course Reviewer at least 20 days prior to the 1st day of the event.
  4. Final approval of the courses will be returned to the judge at least 10 days prior to the 1st day of the event.
  5. All course maps, whether using the ASCA template or another form, must have a place below the trial date, or another prominent location, where the approval date and Reviewer’s name will be noted.  The Reviewer will provide this information to the judge, who must add to the course, either typed or hand-written.

16.1.7 16.1.2     Designing Courses That Meet ASCA Requirements

  1. It is the Judge’s responsibility to provide courses that meet the ASCA Rally Rules and Regulations at all ASCA sanctioned Trials.  If it is found that a Judge’s course(s) did not meet these requirements, a Judge’s status may be moved back to Provisional.
  2. If during a post-trial course review, it is determined the set of courses used did not follow ASCA’s Rules and Regulations, the judge will be notified and provided details of the determination. If a second set of courses during the same calendar year is determined to also not comply with ASCA’s Rules and Regulations, the judge and the Business Office will be notified by the ASCA Rally Committee Chair that the judge must submit course sets at least 30 days prior to future judging assignments. Judges will be notified in the sanctioning letter for future assignments of the need to submit courses for pre-trial course review.
  3. b. To determine if a course meets ASCA Rules and Regulations, the Rally Course Reviewer will use a Course Design Checklist will be utilized. The same checklist is available on the website for judges to use.
  4. c. All Provisional judges must submit a completed checklist with the course set when sending courses to the Rally Course Reviewer.
  5. d. All Judges, regardless of Regular, National or Senior status, are encouraged to submit a completed checklist with course sets sent to the Rally Course Reviewer.
  6. d. To avoid using courses that do not meet ASCA standards, all judges are encouraged and invited to submit their courses at least 30 days prior to using them at trials they have been hired to judge and to use the Course Design Checklist available on the website. Feedback will be provided for the voluntary submissions no later than 15 days prior to the first day of the trial they are judging.
  7. e. All judges in provisional status effective 11/1/19 will be required to submit a completed course review checklist with each set of courses.
  8. e.  All course maps, whether using the ASCA template or another form, must have a place below the trial date, or another prominent location, where the approval date and Reviewer’s name will be noted.  The Reviewer will provide this information to the judge, who must add to the course, either typed or hand-written.

16.1.8 16.1.3 Rule Infraction Pre-Trial Course Review

Timely Ssubmission of Ccourses for pre-trial review is critical to assuring all trial maps meet minimum standards detailed in the Rally Rules & Regulations.

  1. Judges on pre-trial review who fail to submit courses 30 days in advance of the trial date follow the prescribed Pre-Trial Course Review Timeline (see Section 16.1.1) will be sent a warning of the infraction via email by the ASCA Rally Committee Chair.  A second failure to submit courses 30 days in advance of a trial to follow the prescribed Pre-Trial Course Review Timeline (see Section 16.1.1) will be reported (with documentation included) to the ASCA Board of Directors for possible suspension of judging privileges.
  2. Judges who have submitted courses for pre-trial review who fail to make the required changes and submit for review prior to the trial will be reported (with documentation included) to the ASCA Board of Directors for possible suspension of judging privileges.
  3. All provisional and pre-trial status review judges will be advised of this rule when they are sent their judges letter, or when their status is changed to pre-trial review after submitting courses that do not meet standards.

Current Wording:

16         Trial Guidelines

16.1      Judges

16.1.1   Judge as Ambassador

The Judge is the ambassador of the sport during the event. >From the presence of the Judge, all involved within that event, including exhibitors, spectators and workers, shall leave that event with the understanding of the sport of Rally, as given to them by the Judge.

16.1.2   Judging Limits; Reusing Courses Judges can judge up to 120 runs per day. It is suggested that a Judge not judge more than eight hours in a single day. If a Rally Judge is judging more than one ASCA sanctioned event per day, the eight hours includes all assignments. Courses may not be reused within 6 months in any Trial that is within 300 miles from previous use of same courses.

16.1.3   Judge Demeanor Judges must be fair, impartial, confident, and friendly. Beginners in the sport should feel at ease and welcomed by the Judge, not intimidated. Experienced exhibitors should have no doubt but that the Judge is in control by the Judge’s confident and respectful manner.

16.1.4   Soliciting Assignments Neither a judge, nor a family member of a judge, may solicit or promote assignments on the judge’s behalf. Definitions: a. Solicitation is the repeated contact and/or the use of influence, persuasion or coercion in an effort to obtain a judging assignment. b. Promotion is a Judge’s or his/her immediate family member’s attempt to sell or popularize the Judge or his/her judging assignments through verbal or written advertising and/or publicity.

16.1.5   Available Equipment

The Judge shall only use equipment that is approved by the current Rules and Regulations of ASCA and that the Affiliate Club is required to provide.

  1. The distribution of the stations should balance the area given for the ring.
  2. When designing courses, Judges should always keep in mind that ‘flow’ and safety are important in all classes.
  3. Course paths may not pass between distractions unless the exercise utilizing those distractions is being performed. Distractions are to be placed on the course in such a manner as to test the dog only during exercises where distractions are a primary part of the exercise.
  4. When judging, the Judge should be mindful in placing themselves out of the way of the Team yet in places where they can clearly see the Team perform each exercise completely.

16.1.6   Briefing Stewards

It is the Judges’ responsibility to give a briefing to the Table Steward and all other Stewards for the trial. It is also the Judge who should see that all Stewards are ready to go.

16.2      Stewards

16.2.1   Volunteers

In Rally, the more help the Judge and Club receive, the smoother the Trial will run. The following positions may be required, and some jobs may be combined, where appropriate, when there is a shortage of volunteer help.

16.2.2   Table Steward

A Table Steward is necessary and required to help the Judge in recording scores and times in the Official ASCA Judges Book. They also prepare the paperwork needed for the next dog in line. If only one Steward is available, they must act as Table Steward. The Table Steward may not compete in the level they are acting as Table Steward but may compete in another level if someone else is designated the Table Steward. If two Table Stewards are used for a Trial, they must both be present at the beginning of the Trial to be briefed and instructed by the Judge. No more than two Table Stewards are permitted per Trial unless the Club has the Judge’s approval.

16.2.3   Gate Steward

A Gate Steward is preferred to keep things running smoothly. This Steward will ensure jump heights are correct and help with the leash when removed and given back to handler before dog leaves the ring. It is helpful if the Gate Steward has two dogs in line ready to compete. They will also help reset jump heights, reset courses, and perform any other duties assigned to them by the Judge.

16.2.4   Timing Steward

A Timing Steward is also helpful, but the Gate Steward may perform the duties of the Timing Steward. The Judge will designate this position at the beginning of the Trial. The Timing Steward may not show in the class where they act as the Timer but may show in any other class(es). Timers will preferably time the entire level; if that is not possible, they must complete the entire class.

Proposed Wording:
This was Chapter 16 but will become Chapter 17.

16 17    Trial Guidelines

16.1 17.1          Judges

16.1.1  17.1.1    Judge as Ambassador

The Judge is the ambassador of the sport during the event. >From the presence of the Judge, all involved within that event, including exhibitors, spectators and workers, shall leave that event with the understanding of the sport of Rally, as given to them by the Judge.

16.1.2 17.1.2     Judging Limits; Reusing Courses

Judges can judge up to 120 runs per day. It is suggested that a Judge not judge more than eight hours in a single day. If a Rally Judge is judging more than one ASCA sanctioned event per day, the eight hours includes all assignments. Courses may not be reused within 6 months in any Trial that is within 300 miles from previous use of same courses.

When submitting a set of courses for pre-trial review that has previously been reviewed and approved, the judge shall advise the Rally Course Reviewer of the affiliate name, trial location and date of the trial where the set was previously used. Submitting previously used courses will adhere to the same timeline for pre-trial reviews outlined in Chapter 16.

16.1.3 17.1.3 Judge Demeanor
Judges must be fair, impartial, confident, and friendly. Beginners in the sport should feel at ease and welcomed by the Judge, not intimidated. Experienced exhibitors should have no doubt but that the Judge is in control by the Judge’s confident and respectful manner.

16.1.4 17.1.4 Soliciting Assignments

Neither a judge, nor a family member of a judge, may solicit or promote assignments on the judge’s behalf.
Definitions:

  1. Solicitation is the repeated contact and/or the use of influence, persuasion or coercion in an effort to obtain a judging assignment.
  2. Promotion is a Judge’s or his/her immediate family member’s attempt to sell or popularize the Judge or his/her judging assignments through verbal or written advertising and/or publicity.

16.1.5 17.1.5 Available Equipment

The Judge shall only use equipment that is approved by the current Rules and Regulations of ASCA and that the Affiliate Club is required to provide. See Chapter 1.15.1 for a list of equipment.

  1. The distribution of the stations should balance the area given for the ring.
  2. When designing courses, Judges should always keep in mind that ‘flow’ and safety are important in all classes.
  3. Course paths may not pass between distractions unless the exercise utilizing those distractions is being performed. Distractions are to be placed on the course in such a manner as to test the dog only during exercises where distractions are a primary part of the exercise.
  4. When judging, the Judge should be mindful in placing themselves out of the way of the Team yet in places where they can clearly see the Team perform each exercise completely.

16.1.6 17.1.6 Briefing Stewards

It is the Judges’ responsibility to give a briefing to the Table Steward and all other Stewards for the trial. It is also the Judge who should see that all Stewards are ready to go.

16.2 17.2 Stewards

16.2.1 17.2.1 Volunteers

In Rally, the more help the Judge and Club receive, the smoother the Trial will run. The following positions may be required, and some jobs may be combined, where appropriate, when there is a shortage of volunteer help.

16.2.2 17.2.2 Table Steward

A Table Steward is necessary and required to help the Judge in recording scores and times in the Official ASCA Judges Book. They also prepare the paperwork needed for the next dog in line. If only one Steward is available, they must act as Table Steward. The Table Steward may not compete in the level they are acting as Table Steward but may compete in another level if someone else is designated the Table Steward. If two Table Stewards are used for a Trial, they must both be present at the beginning of the Trial to be briefed and instructed by the Judge. No more than two Table Stewards are permitted per Trial unless the Club has the Judge’s approval.

16.2.3 17.2.3 Gate Steward

A Gate Steward is preferred to keep things running smoothly. This Steward will ensure jump heights are correct and help with the leash when removed and given back to handler before dog leaves the ring. It is helpful if the Gate Steward has two dogs in line ready to compete. They will also help reset jump heights, reset courses, and perform any other duties assigned to them by the Judge.

16.2.4 17.2.4 Timing Steward
A Timing Steward is also helpful, but the Gate Steward may perform the duties of the Timing Steward. The Judge will designate this position at the beginning of the Trial. The Timing Steward may not show in the class where they act as the Timer but may show in any other class(es). Timers will preferably time the entire level; if that is not possible, they must complete the entire class.

Current Wording:

17         Course Design (and all Chapter 17 sections that follow)

Proposed Wording:

17 18    Course Design (and subsequent sections that follow remain in the same order with the chapter number 17 being replaced with 18)

Current Wording:

18         Signs and Descriptions (and all Chapter 18 sections that follow)

Proposed Wording:

18 19    Signs and Descriptions (and all subsequent sections that follow remain in the same order with the chapter number 18 being replaced with 19)

Comments/Rationale: The purpose of this motion is to assure all rally courses meet the minimum standards as stated in the Rally Rules & Regulations. Rally titles impact many other ASCA programs, including HOF and Merit standings.

All Rally courses used in Rally Trials must receive an ASCA course review to ensure consistency with the ASCA Rally philosophy of safe, flowing courses with challenges appropriate to the intended class.

Course reviewers shall be experienced, respected rally judges appointed by Rally Committee and approved by the Board of Directors.

Affected: All current and future ASCA Rally Judges will be required to submit courses no later than 45 days prior to the trial date, rather than allowing the club to submit their courses for review post-trial.

Because all courses are currently reviewed, the Subcommittee will not be impacted, but will be required to assure all courses are approved in advance of the trial.

Business Office notified: 6/23/2020

Webmaster notified: N/A

Effective Date: Trials October 1, 2020 and after.

Results of Committee Vote:

Approve: 10

Disapprove: 1

Abstain: None

Non-Voting: 1

Comment from Committee Member: I understand that this is something that was requested by the BOD to bring Rally in line with other Performance events. However, there was a similar motion on this same type item a couple of years ago. That the courses needed to be sent in and approved before the judge used them at a trial. It was voted down at that time due to numerous reasons one of which was none of the other Associations – AKC or UKC or etc. required this of their Rally judges. At the time it was noted that instead of gaining judges because of this rule change ASCA would be losing judges and we do not really have enough as it is. I believe that this is still true. Illegal courses do not happen frequently so the judges whose courses have never had a problem may feel that more busy work, of sending courses in, is being required of them than is necessary. For this reason, I cannot Approve this motion.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Members,
Following are the voting results for this motion.

RA.20.09 Change to Rally Rules 2.22 – Posting Courses

Approve: Busquets, Gann, Larson, Roberts, Vest, Wesen

Disapprove: Boone, Creelman, Evans

Abstain: None

Non-Voting: None

Motion is adopted (6-3).

Dissent from Creelman: After re-reading the comments from rally experts, I can see that there need to be several changes.

Dissent from Evans: I’m not opposed to the concept, but there are some areas in the new text that can be improved by editing. It has been my experience that our rule books are detailed and comprehensive but also hard to follow. As we add or change items, we should strive to increase clarity for our readers.

Motion by Liaison Gann

I move to approve the following recommendation from the Rally Committee.

Committee Recommendation:

RC Motion 20.13  Rule for Posting Courses

Motion by Corinne Shanks

Second by Karen Black

I move to add a paragraph to the rules to detail when courses may be posted before a trial. The paragraph was found to be missing from the rule books.

Current Wording:

2.22      General Procedures

2.22.1   The Basics of Posting Courses

ASCA Rally is a sport in which the dog and handler complete a course designed by the Rally Judge. Each course is set up with a predetermined number of designated stations. A sign from the approved set of ASCA signs appropriate to the level designates each station; each sign provides instruction regarding the skill the handler and dog must perform before continuing to the next station. The dog and handler team move continuously through the course without directions from the Judge after the command to start. There should be a sense of teamwork between the dog and handler throughout the course. The courses for the day will be posted at least 15 minutes prior to the first walk through time.

Proposed Wording:

2.22      General Procedures

(This paragraph is unchanged, it is moved from 2.22.1 to 2.22.)

ASCA Rally is a sport in which the dog and handler complete a course designed by the Rally Judge. Each course is set up with a predetermined number of designated stations. A sign from the approved set of ASCA signs appropriate to the level designates each station; each sign provides instruction regarding the skill the handler and dog must perform before continuing to the next station. The dog and handler team move continuously through the course without directions from the Judge after the command to start. There should be a sense of teamwork between the dog and handler throughout the course. The courses for the day will be posted at least no later than 15 minutes prior to the first walk through time.

2.22.1   The Basics of Posting Courses

  1. A set of course maps must be posted no later than 15 minutes prior to the first walk through of the course.  Courses should be spaced a few feet apart to allow multiple people to view each course at the same time.
  2. Courses can be posted as early as the judge wishes.  A good time to post is when setup of the ring starts.
  3. If there are 2 trials in the day, the maps for the second trial should not be posed or distributed until after conclusion of the first trial.  A good time to post is when setup of the ring starts for the second trial.
  4. Many judges make extra copies of maps that handlers can take back to their setup without having to refer to the set that is posted.  While exhibitors have come to expect to have courses available, it is not required.

Comments/Rationale: The purpose of this motion is to add detailed information for judges regarding the posting of their courses before the start of a trial. There has been confusion reported by handlers. This motion should make the rules clear for all.

Affected: Judges will have a better understanding of when courses can be posted before their trial. Exhibitors will have better access to course maps before the start of the trial.

Business Office notified: 7/6/2020

Webmaster notified: N/A

Effective Date: Immediately upon Board approval.

Results of Committee Vote:

Approve: 11

Disapprove: None

Abstain: None

Non-Voting: 1

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel